PowerPoint and Presenting Stuff

Thoughts and impressions of happenings in the world of PowerPoint and presentations. Explore, share and comment!

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PowerPoint and Presenting Notes
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Friday, July 21, 2017
posted by Geetesh Bajaj at 9:45 AM IST

PowerPoint and Excel. Two popular Microsoft products used extensively in business. But which one is more powerful for creating business reports?

Since a lot of the data needed for reports is often already in Excel, many people automatically use Excel to create reports and charts for reporting to management and stakeholders. But, in our experience, we have found that PowerPoint is usually the better business reports tool. Here’s why:

1. PowerPoint is Made for Presenting Reports

Excel’s main reason to be is to collect numbers and data and perform calculations. Yes, it does offer charts and graphs, but no real way to sort multiple charts and show them easily to a group. PowerPoint, on the other hand, is made for presenting.

PowerPoint’s slideshow approach lets you easily move from one slide to another with a simple mouse click and move forward and back through your presentation. With Excel, you have to flip back and forth through worksheets, which is very awkward.

2. Ordering Your Business Presentation

Using the Slide Sorter view in PowerPoint, creating and ordering your presentation is as simple as dragging slides around to change the order.

3. Greater Multimedia Capabilities

PowerPoint makes it easy to insert or drag pictures or even videos onto your slide. You can add pictures of your products, people or stock photo metaphors along with illustrations and charts.

4. Cohesive Theme

With PowerPoint, you can create a master Theme and have colors, graphics, font, font size, etc. repeated throughout the presentation. If you want to change any of these, the entire presentation is updated. The Theme can be used for multiple presentations.

5. Better Chart Choices

While Excel does a good job on standard chart choices like Line, Pie and Bar charts, PowerPoint also lets you work with more unique charts. Here are some examples:

A. Tachometer/Speedometer:

While there are some possible Tachometer charts for Excel, there are many more Tachometer templates for PowerPoint. Here is an example of a PowerPoint Tachometer template.

Tachometer Chart in PowerPoint

B. Infographics:

PowerPoint also has the capability of showing your data as Infographics. Infographics are charts and diagrams used to represent information or data. They tend to provide higher impact. Here is an example of how an Infographic works.

Infographic in PowerPoint

6. Automatically Updated Data

Using PowerPoint add-ins like DataPoint, you can link your presentation to data sources like Excel, RSS feeds, and databases. Now your data will automatically update with the latest figures daily or even hourly. Your latest sales, profitability and any other data is already updated in your presentation when you are ready to begin.

7. See Only The End Result

Instead of showing a spreadsheet with numbers and formulae, you can use a data-enabled PowerPoint presentation to skip past the raw data and show it in a more visually pleasant format.

8. Distribution

PowerPoint makes the distribution of your business report easy. You can distribute your report in so many ways:

  • Self running PowerPoint presentation
  • Printed slides
  • PDF
  • Broadcasting it company-wide using MessagePoint or way more intelligent via iPoint
  • Uploading it to SlideShare so you can share it over the Internet with your team or even the entire world if you prefer.

Conclusion

With a data-driven PowerPoint, you get the best of both worlds. All the power, the raw data and the calculating power of Excel with the enhanced presenting and multimedia capabilities of PowerPoint. For your next business report, we recommend PowerPoint over Excel.


Kurt DupontKurt Dupont, based out of Belgium heads PresentationPoint, a company that creates several amazing PowerPoint add-ins. After his Computer Science studies, Kurt started with Andersen Consulting (Accenture nowadays) in Brussels. After three years he moved to the Brussels Airport Terminal Company that runs the Brussels airport – this last placement inspired the start-up of Take-off (now known as PresentationPoint) in 1998.

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Friday, July 21, 2017
posted by Geetesh Bajaj at 9:30 AM IST

At one extreme is a presentation that is bereft of any visual content, and the other extreme is a set of slides that have all visuals and almost no text. Yes, we do live in a world of extremes! We are not advocating which is a better approach, but contemporary presenters almost always make sure that they include many visuals on their slides. The adage, a picture is worth a thousand words is popular, and yet the truth of that statement may not hold good in at least one scenario, and that is all about where the visuals originated?

Picture Copyrights

Learn about picture copyrights, and why you should respect them.

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Friday, July 21, 2017
posted by Geetesh Bajaj at 9:15 AM IST

When you insert a video clip in PowerPoint, you may find that the inserted video starts playing abruptly when started within the Slide Show view, causing a jarring interruption to the flow of your slides. Fortunately, this is avoidable if you opt to add Fade In and Fade Out effects to the beginning and end of your video clip.

Fade Effect for Video Clips in PowerPoint 2016 for Windows

Fade in or fade out your video clips in PowerPoint 2016 for Windows.

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Thursday, July 20, 2017
posted by Geetesh Bajaj at 9:30 AM IST

Margot LeitmanMargot Leitman is the author of the best-selling book Long Story Short: the Only Storytelling Guide You’ll Ever Need and Gawky, Tales of an Extra Long Awkward Phase. She has written for Dreamworks TV, the Hallmark Channel, the Pixl Network and NBC. She is the founder of the storytelling program at the Upright Citizen’s Brigade Theatre and is a five-time winner of the Moth Storyslam and a winner of the Moth Grandslam. She travels all over the world teaching people to tell their stories.

In this conversation, Margot discusses her book, Long Story Short: the Only Storytelling Guide You’ll Ever Need.

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Thursday, July 20, 2017
posted by Geetesh Bajaj at 9:15 AM IST

After adding Bookmarks to video clips, you may want to know how you can edit and remove those Bookmarks. PowerPoint does not let you edit inserted Bookmarks. For instance, you cannot change the time of the Bookmark from 25 seconds to 28 seconds. You will have to remove the Bookmark you wanted to edit and add a new Bookmark all over again! On the other hand, removing a Bookmark is easy!

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Wednesday, July 19, 2017
posted by Geetesh Bajaj at 9:30 AM IST

You know the drill. The teams are assembled for a mandatory meeting on some subject or another. The speaker takes front and center, and behind him, a PowerPoint presentation that looks like it’s been with him since the 90s. As your eyes ping pong between the speak and the screen, back and forth, your eyelids begin to feel heavy… before you know, you’re in dreamland.

Are you the type that begins preparation by opening your PowerPoint and typing in your data? Text? Excel?  Are you and your slide interchangeable?  Is your message instantly clear? Power up your slides to get results with our message-centric, bottom-up method.

Message-Centric Slide

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Wednesday, July 19, 2017
posted by Geetesh Bajaj at 9:15 AM IST

When you insert a video clip within a PowerPoint slide, you’ll find it placed as a traditional rectangular shape. And while that’s what most users expect, as it seems safe and conventional. However, PowerPoint allows you to have your video playing in different shapes such as a circle or oval, or a wave, a triangle, or any of the shapes that PowerPoint’s Shapes gallery includes. However, just the fact that a video can be placed within a shape is no reason to forego the conventional rectangle. Do remember that most other shapes may crop out important parts of your video clips.

Video Shapes in PowerPoint 2016 for Windows

Constrain a video clip to a shape in PowerPoint 2016 for Windows.

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Tuesday, July 18, 2017
posted by Geetesh Bajaj at 10:00 AM IST

We begin with an exclusive guest post from Jan Metchel, who talks about SlideProof. We then discuss the smallest font size you can use in your PowerPoint slides–we look at guidelines and ideas. We also look at using photos in presentations–explore copyrights, where to get photos, how to insert photos, and the Triple-C guidelines.

We look at the video file types that various Windows and Mac versions of PowerPoint can insert. PowerPoint 2016 for Windows users can learn about video borders, video effects, video poster frames, and cropping videos. We also look at keyboard shortcuts for PowerPoint 2013 users. Finally, do not miss the quotes, press releases, and templates of this week.

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Tuesday, July 18, 2017
posted by Geetesh Bajaj at 9:30 AM IST

Fonts can help you tell a story, but they have amazing stories of their own. Today, we will talk about Papyrus, a font from Letraset that has been ubiquitous on many computer systems since it is one of the many fonts bundled as part of Microsoft’s Office suite.

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Tuesday, July 18, 2017
posted by Geetesh Bajaj at 9:15 AM IST

When you launch PowerPoint 2016, it always provides you with an option to open a new blank presentation. Further, if you are already working on an open presentation, and want to create a new presentation at that point, you can do so using the New tab within the Backstage View.

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