PowerPoint and Presenting Blog: November 2010

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint and Presenting Notes
PowerPoint and Presenting Glossary
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Learn PowerPoint 2010: Select and Deselect Shapes

Tuesday, November 30, 2010
posted by Geetesh on 10:25 AM IST

PowerPoint follows the process of selection, then action for any slide object on a slide. If you cannot select an object, then you can probably not modify it at all. Although this tutorial explains how you can select shapes on a slide, the process works the same way for any other slide object.

Learn how to select and deselect single and multiple shapes in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Monday, November 29, 2010
posted by Geetesh on 9:51 AM IST

Other than selecting a shape or any slide object by clicking on it, you can use the Selection and Visibility task pane to select shapes that are difficult to select, or are placed behind other shapes. The Selection and Visibility task pane option is only available within PowerPoint 2007 and later versions, and it replaces the Select Multiple Objects tool in earlier versions of PowerPoint.

Learn how you can use the Selection and Visibility task pane in PowerPoint 2010.

Categories: powerpoint_2010, shapes, , tutorials

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Friday, November 26, 2010
posted by Geetesh on 4:27 PM IST

Tommy Powell is from Neuxpower, a software solutions company based in the UK. Neuxpower custom-builds both stand-alone applications and add-ins that enhance existing software such as Microsoft Office. Their commercially-available file optimizer, NXPowerLite radically reduces the size of PowerPoint, Word, Excel and JPEG files.

In this conversation, Tommy discusses the new Office 2010 compatibility feature in NXPowerLite 4.3

Geetesh: Users of 2010 versions of PowerPoint, Word, and Excel can now benefit from smaller file sizes with the new NXPowerLite release – tell us more about this update.

Tommy: Yes, NXPowerLite 4.3 is fully compatible with Office 2010, so now Office 2010 users can benefit from the same huge file size reductions as users of earlier versions of Office.

At first glance, Office 2010 files are the same as Office 2007 files. But Microsoft has actually made a number of changes 'under the hood' in the file format, in order to support the some of new functionality in Office 2010. NXPowerLite has been updated to make the most of those changes. We've tested NXPowerLite 4.3 with thousands of Office 2010 files, to ensure that they are as small as possible and look identical to the originals.

NXPowerLite is also now fully integrated with Office 2010 applications, so you can optimize your files from within Word, Excel or PowerPoint 2010.

Geetesh: Is this updated release a paid or free upgrade for existing users of NXPowerLite?

Tommy: Office 2010 is the fastest-selling version of Office in Microsoft's history, so we decided to make Office 2010 support a completely free update for all NXPowerLite 4 users. Users of earlier versions of NXPowerLite will receive a 50% discount when they buy an upgrade.

Categories: add-in, interviews, nxpowerlite, powerpoint

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posted by Geetesh on 4:24 PM IST

When you insert a shape within a PowerPoint slide, you can resize and rotate it as already shown in previous tutorials on using shapes in PowerPoint. Quite similar to rotate is the flip option that creates a reverse or mirror image of any selected shape.

Learn how you can flip a shape in PowerPoint 2010.

Categories: powerpoint_2010, shapes, , tutorials

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Thursday, November 25, 2010
posted by Geetesh on 10:04 AM IST

Normally you may want to add a shape to your PowerPoint slide and then resize it and/or rotate it. Like most other things, rotation can be applied in more than one way in PowerPoint. If you want to rotate any shape as you want, or if you want to rotate it at certain increments, or even if you want total control over the rotation angle -- PowerPoint has you covered every step of the way.

Learn how to rotate shapes approximately and accurately in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Wednesday, November 24, 2010
posted by Geetesh on 10:44 AM IST

Shapes in PowerPoint can be formatted in various ways: you can change their fills, lines, and effects. Also you can resize them, as you will learn in this tutorial. PowerPoint, like most Microsoft Office programs follows the concept of selection, then action. Any shape that is selected shows several handles, and these handles allow you to resize shapes approximately or accurately.

Learn how you can resize shapes in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Tuesday, November 23, 2010
posted by Geetesh on 11:19 AM IST

Chuck Dietrich is the CEO of SlideRocket, an online presentation platform founded in 2006 with the vision that provides for every part of the presentation lifecycle and helps you make great presentations. Chuck holds a BA from University of Colorado in Economics and an MBA from University of Utah.

In this Indezine exclusive interview, Chuck talks about his role at SlideRocket, how PowerPoint users can complement their workflows with SlideRocket, and how SlideRocket is continuously improving and adding new features.

Read the interview here.

Categories: interviews, online_presentations, powerpoint, sliderocket

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Friday, November 19, 2010
posted by Geetesh on 12:41 PM IST

Shapes are the building blocks of almost anything you do on your PowerPoint slides -- and PowerPoint provides hundreds of shapes categorized into 9 types (in PowerPoint 2007 and 2010). All these shapes can be used in various ways -- you can combine the shapes, format the shapes with fills, lines, and effects, and even group or layer them to create more complex shapes. This tutorial explores the various types of shapes available to create within PowerPoint.

Learn about different types of shapes in PowerPoint.

Categories: powerpoint_2007, powerpoint_2010, shapes, tutorials

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posted by Geetesh on 10:14 AM IST

Tom BunzelTom Bunzel specializes in knowing what other presenters need and how to make technology work. He has appeared on Tech TV's Call for Help as "Professor PowerPoint" and is a featured speaker at InfoComm and Presentation Summit each year. Tom is also a "technology coach" and does presentation and video consulting in southern California. Tom can be reached through his site, The Presentation Professor and his BunzBlog blog.

In this conversation, Tom discusses his new book, Tools of Engagement: Presenting and Training in a World of Social Media.

Geetesh: Huge changes have evolved so quickly in the world of social media, and these impact almost any presenter in some way or the other. Other than as a resource for keeping readers informed about these changes, what motivated you to author Tools of Engagement?

Tools of EngagementTom: As I watched the emergence of MySpace, Facebook and Twitter, among other new programs I began to wonder about the impact on the presentations space where we work; and when I asked presenters at various conferences who spoke about social media, I noted that very few if any had given any thought to how their own tools would affect or inform their own talks.

At the same time I have long sensed that communicating effectively with a tool like PowerPoint, for example, involves building a connection to an audience. Speakers like Nancy Duarte, Rick Altman, Jim Endicott and others emphasize this point often and well—and it is precisely these tools that can empower a presenter to enter a room with rapport established—perhaps through a blog augmented by the social tools—and then continue the dialog with an audience after the main event is over…

It occurred to me that the very nature of presentations has changed from a single high impact event to essentially an ongoing conversation, and that audiences now expect to be part of the process at every stage and also be heard. The sometimes dreaded Backchannel of chatter during a presentation is an excellent example of this.

And on this point, when I attended an event for the Social Media Club of L.A. just before writing the book, there were two giant screens—both had the Twitter feed and NOT a PowerPoint slide show, and panelists were responding to tweets from the audience, the general public, and comments from one another.

This convinced me that a thorough examination of the nature of engagement and the tools that make it happen effectively was and is warranted, and I began writing the book.

Geetesh: How is training different from presenting, and what are the unique challenges faced by trainers coping with and taking advantage of the social media onslaught.

Tom: Briefly I see training as one particular area of presenting—namely the imparting of knowledge and/or skills while overall presenting can involve persuasion, inspiration, sales and a number of other factors or motivations.

What’s interesting is that social media in many ways has blurred the distinction between marketing and training, because learning about stuff is such a great value proposition and that is essentially the currency of social tools—providing value to others.

And when you include the trust factor, namely that people online tend to trust one another’s insights and opinions more than establishment figures or authorities, you really have the basis for education and training—when the social sphere gives you credibility you have really earned it and can impart your point of view on many issues.

Therefore, establishing a presence through a blog, active participation in other blogs, answering questions on LinkedIn, being active on Twitter and Facebook with valuable information, and so on, is an invaluable foundation for a trainer in being able to get and hold the attention of an audience.

Again, younger audiences now expect this, and failing to build rapport in this way will probably get a trainer criticized even during an event on the Backchannel.

On the other hand, effectively laying the groundwork for training through these tools, using the research garnered during the training (for example, to assess needs—precisely what does the audience want to learn?), using the tools like web conferencing geared specifically to training like Citrix GoToTraining, and finally following up on sessions afterwards with commentary and discussion on socials tools is a powerful way to make training more effective and increase ROI.

Sales presentations and the like can also certainly take advantage of these tools as well; but again, in many ways the most effective marketing now involves not selling per se, but informing about the value of a product or service, which is really training as well.

Finally I have been focusing on how our main tool, PowerPoint, can be leveraged online using video with the presenter available, hosted on a site like YouTube, and then made available through blogs and links on Facebook or Twitter, to set the stage for training, follow up on an event, or allow people to experience training who could not physically attend a specific session.

Video is a big part of the social media scene, and it’s remarkable how many videos now include slides with narration to tell a story—and this particularly significant in the training space.

Categories: books, interviews, powerpoint, social_media

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Thursday, November 18, 2010
posted by Geetesh on 11:03 AM IST

Shapes can often be combined to create more complex shapes -- for instance you can place circles of various sizes one on top of the other to create something that looks like a target. Similarly you can create seemingly complicated arrangements of shapes quite easily to create something that illustrates a concept or idea so much better than just bulleted text. To create any such graphic content, you need to start by inserting common shapes -- fortunately PowerPoint makes it easy to do so.

To insert a Shape on your PowerPoint 2010 slide follow these steps.
Categories: powerpoint_2010, shapes, tutorials

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posted by Geetesh on 10:17 AM IST

I always believe that Shapes are the building block using which you can add any type of graphic to your PowerPoint slide -- most content that you can select on the slide such as ungrouped tables or charts, Shapes, or even a video clip works so much like a Shape. Learn to format shapes, and you can use the same tricks to format these other slide objects. As part of this Learn PowerPoint series, I already have covered many such topics and more are continuously being added -- today's tutorial shows how you can quickly add a shape to your PowerPoint slide.

Learn how to insert Shapes in PowerPoint 2007.

Categories: powerpoint_2007, shapes, tutorials

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Wednesday, November 17, 2010
posted by Geetesh on 1:18 PM IST

TechSmith Snagit is one of the most amazing programs -- all these years, TechSmith has made successive versions of Snagit available to Windows users, and now finally Snagit comes to the Mac. A screen capture application that does much more, Snagit lets you capture almost anything on the computer screen, edits to the screenshots by scaling, adding callouts, applying effects, etc. Finally, it also provides many options to share the screenshots.

Read the Indezine review of Snagit for Mac.

Categories: snagit, techsmith

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posted by Geetesh on 11:18 AM IST

Creating outlines for PowerPoint in various external applications lets you stay away from distractions in PowerPoint-land -- once you have the outlines done, it's very easy to import it in the form of slides into PowerPoint. While this import process works the same way in all versions of PowerPoint, there are small interface changes -- in this tutorial, I'll show you how to import outlines in PowerPoint 2011 for Mac.

Learn how you can import outlines in PowerPoint 2011 for Mac.

Categories: outline, powerpoint_2011, tutorials

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Tuesday, November 16, 2010
posted by Geetesh on 2:39 PM IST

Ellen FinkelsteinEllen Finkelstein is a Microsoft PowerPoint MVP and author of several PowerPoint, Flash, and AutoCAD books -- she just concluded her 8 series, free webinar series called the Outstanding Presentations Workshop.

In this conversation, Ellen talks more about the concluded webinar series, and how it evolved to the launch of her Outstanding Presentations Course and Portal.

Geetesh: Tell us more about Outstanding Presentations Workshop, your just-concluded series of webinars.

Ellen: The Outstanding Presentations Workshop was an amazing success. We were pleased to attract top speakers from the presentation community and they did an excellent job of explaining the principles of outstanding presentations. The response from participants was wonderful. People said that they now had a completely new way to use PowerPoint in particular and to present in general. They called the speakers “inspiring” and the workshop “a revelation.” Attendees told us they were really thankful for the opportunity to get such high-quality content for free.

Geetesh: There was so much to learn as part of this webinar series – but what happens next. Is there something you plan as a natural extension?

Ellen: The 8 webinar sessions couldn’t cover everything. Near the end of the workshop, we did a survey. One of the questions asked what resources people thought would be helpful. We got many answers but it was clear that systematic training, feedback, and online resources were the most important. So we’ve announced a new Outstanding Presentations Course and Portal that will meet these needs and more. Anyone can read more about it here. We feel that this course is an ideal way to become an outstanding presenter.

Even better, people can hear the last webinar for free, with no registration required. The topic is Slide Design for Non-Designers and this webinar also covers the upcoming course. Look for the webinar recording at the bottom of the page.

Another free resource is my new video, Never Be Caught Unprepared Again. This video is a sneak preview of a form I'll introduce during the upcoming course that ensures that you'll be super organized when preparing for your next presentation.

Categories: interviews, training, powerpoint

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posted by Geetesh on 12:03 PM IST

Typically, there are three common ways in which you can create slides in PowerPoint. All these three ways can be combined with each other but it is best to start with creating an outline for your presentation in another program. Mac users can create outlines in TextEdit -- in addition you can use Microsoft Word as well. In this tutorial, I'll show how you can use Word 2011 for Mac to create an outline for a PowerPoint presentation.

Learn more here.

Categories: powerpoint_mac, tutorials

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Monday, November 15, 2010
posted by Geetesh on 1:04 PM IST

Scott Schwertly calls himself a storyteller -- he owns and operates Ethos3, a Nashville, TN-based presentation boutique. Alongside his talented employees, he continues to provide professional presentation design and training for national and international clients ranging from Fortune 100 companies like Google and Pepsi to branded individuals like Guy Kawasaki. He is also the author of How to Be a Presentation God.

In this interview, Scott discusses Hook, a presentation conference that he is organizing in Nashville in March 2011.

Geetesh: What exactly is Hook, and what inspired you to organize this event?

Scott: Hook is the presentation conference. It will be taking place March 25-26 in beautiful Nashville, Tennessee.

The reason for creating the event is simple. Your success, no matter what you want, depends on presentations. You won’t always have PowerPoint handy; you won’t always have a cup of herbal tea to calm you down. Hook brings together the brightest lights in the presentation world because no matter the circumstances, you have to perform. There’s no other gathering in the world that puts you in the cockpit with not only presentation experts but also thought leaders who have built a reputation for truly being great presenters. If you’re ready to see more results more often, you need to attend Hook.

Hook 2011

Geetesh: What is the typical profile of an attendee at Hook, and what can these attendees expect to take back with them in terms of knowledge and perspective?

Scott: If you are responsible for influencing thought or determining courses of action for people, businesses, non-profits, schools, or more, you need to be here. It’s one thing to read about presentation delivery; it’s another thing entirely to sit at the feet of a master and witness a life-changing presentation. Any attendee will walk away with lots of great new material. From the workshops to the panel sessions to the keynote talks - each attendee will be empowered and equipped to build, design, and deliver better presentations. The next time the lights go down and the projector whirs, they will relish the moment as they crack their knuckles, lock eyes with the masses, and blow them all away.

Categories: events, hook, powerpoint

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posted by Geetesh on 12:58 PM IST

I have already covered the concept of differences between text placeholders and text boxes using PowerPoint 2008 on Mac. Now we will explore the same within PowerPoint 2011 in Mac. Let us start with these thoughts: Aren't text boxes and text placeholders the same? Are they really different? And why should I bother even if they are different? All these are valid questions, and the answers to them form one of the most important foundations in learning to create more structured presentations in PowerPoint.

Learn about differences in text placeholders and text boxes in PowerPoint 2011 for Mac.

Categories: powerpoint_2011, tutorials

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Friday, November 12, 2010
posted by Geetesh on 9:30 AM IST

A typical PowerPoint presentation comprises a bunch of slides and I like to think of these slides as akin to a blank canvas -- you add your content to the slides in much the same way as you use brushes to create strokes of paint to color a canvas. However unlike canvas, PowerPoint does not like to provide you a non-structured freedom -- and this can be good in many ways. Primarily, PowerPoint categorizes each slide type into one of its prescribed layouts -- examples of such layouts include the Title layout, the Title and Content layout, the Title Only layout, the Blank layout, and several more layouts.

Learn how you can change the slide layout in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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posted by Geetesh on 9:00 AM IST

Slides in a PowerPoint presentation are akin to a blank paper -- you add your content to the slides in much the same way as you use your imagination to populate a piece of paper. However unlike a blank piece of paper, PowerPoint categorizes each slide type into one of its prescribed layouts -- examples of such layouts include the Title layout, the Title and Content layout, the Title Only layout, the Blank layout, and several more layouts.

Learn how you can change the slide layout in PowerPoint 2007.

Categories: powerpoint_2007, tutorials

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Thursday, November 11, 2010
posted by Geetesh on 9:00 AM IST

The Clip Art task pane typically offers illustrations, drawings, sounds, and pictures but it also provides a small selection of video clips (including Animated GIFs), which can be inserted in your presentation. To insert a video clip from the Microsoft Clip Art collection, follow these steps.

Learn more here.

Categories: movies, powerpoint_2010, tutorials, video

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Wednesday, November 10, 2010
posted by Geetesh on 9:00 AM IST

PowerPoint 2010 inserts videos in the same way as you would in previous versions -- but by default, it embeds the videos as part of the presentation file. This of course can balloon the file size -- and you can still link the video or movie clip rather than embedding it by following the alternative options explained in this tutorial.

Learn how you can insert (embed or link) videos in PowerPoint 2010.

Categories: movies, powerpoint_2010, tutorials, video

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Tuesday, November 09, 2010
posted by Geetesh on 9:30 AM IST

Steve Hards has always been interested in creating and providing additional resources that can help you create better PowerPoint slides. After creating Opazity, an add-in that lets you obscure a selected object Steve has now released ColorSlammer, a new add-in that lets you fill in intermediate shapes with color values.

In this discussion, Steve discusses ColorSlammer.

Geetesh: What exactly is ColorSlammer, and what does it do?

Steve: ColorSlammer is an add-in for PowerPoint for Windows which takes a range of PowerPoint shapes that the user sets up and calculates intermediate color fills for those shapes. All the user has to do is decide the beginning and end shape colors. It sounds simple, and it is simple to do –- unless you try to do it manually, in which case you realize that it is very hard, but it can create some really nice effects.

There are two versions. ColorslammerLite is free, and ColorSlammerPro will cost $24.95, but there is an introductory offer of $19.95 US dollars. The free Lite version will work 'for ever' but is limited to just filling the shapes side-by-side horizontally side-by-side horizontally as can be seen in the video below. That will be enough for many people. The Pro version lets you set up these ranges of intermediate colors for the shapes' lines and for their text colors. Not only that, you can set the color ranges from big to little shapes, or from top to bottom, so there are nine possible combinations to play around with.

Like all visual things, these are easier to see than to explain, so there are some examples on the website.

Geetesh: Tell us how ColorSlammer came about.

Steve: Some of your readers will know that along with my other add-in, Opazity, and my Encyclopedia of Best Free Resources for PowerPoint, I'm also connected to the company that produces Perspector, the add-in that allows you to work in 3D within PowerPoint. Well, tucked away in Perspector is a function called 'Set Range of Colors' that enables you to do this very thing, but only for 3D shapes in Perspector. I always thought that this would be a nice thing to be able to do with PowerPoint shapes, so I got permission from the company to do that, and ColorSlammer is the result.

Categories: add-in, color, interviews, powerpoint

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posted by Geetesh on 9:00 AM IST

While PowerPoint 2010 can work with more video formats than previous versions, you can now easily also add a video clip from an online video site such as YouTube or even a slide sharing site like SlideShare, authorSTREAM, or SlideBoom. The actual process is easy -- follow these steps to get started.

Learn more about inserting YouTube videos in PowerPoint 2010.

Categories: movies, powerpoint_2010, tutorials, video, youtube

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Monday, November 08, 2010
posted by Geetesh on 10:28 AM IST

Rick Altman, a presentation consultant based out of Pleasanton, CA, USA is well known as the host of the annual Presentation Summit and has a strong sense of the needs of the presentation community.

In this conversation, Rick discusses the just concluded Presentation Summit held in San Diego, and the next conference in this series to be held in Austin in September 2011.

Geetesh: Tell us more about the just concluded Presentation Summit.

Rick: In many ways, the Summit was a high-water mark for the conference. It was the first year of its new branding (having spent seven seasons as PowerPoint Live), and while we did not intentionally design our content any different, the event felt “broader” than in previous years. People have always sought more from us than just PowerPoint training, but this year the environment was even more dynamic.

Geetesh: Why do you think that was?

Rick: One reason for sure was our sharply-increased international participation. We had well over twice the number of patrons from countries outside of the United States than we usually attract, with every continent represented except for Antarctica. I don’t think that was a coincidence – if you are about to fly halfway around the world, are you going to do so for “PowerPoint training” or for “presentation skills development”? This might be largely a question of perception, but that perception came into sharp focus this year.

Geetesh: With so many sessions and interactions during the conference, what are the emerging trends that you see within the presentations industry?

Rick: Less is more. Everywhere you turned, you heard presenters espousing the need to hone and distill core messages. We saw Julie Terberg excising unnecessary text in her makeover sessions, I issued the “three-word challenge” during Monday’s general session, and in Tuesday’s keynote, Garr Reynolds extolled the virtues of “being naked.” In these myriad forms, the message became clear: don’t dump fully-composed thoughts on your slides. That’s Death by PowerPoint.

Geetesh: While the expression is well-known, is it just PowerPoint these days?

Rick: Obviously not, and that is certainly another emerging trend. We saw a sharp influx of Mac users this year and people who exhibited at least a passing interest in Keynote. One way or the other, you can expect our coverage of alternative software solutions to increase.

Presentation Summit 2011 Austin

Geetesh: The next Presentation Summit is going to be held in Austin – why did you chose Austin?

Rick: That city has been on my personal radar for over a decade. It is a vibrant, dynamic, progressive city right in the heart of the country. It has wonderful restaurants, more live music than anywhere else in the USA, and great fall weather. So it is no wonder that the entire room let out a collective cheer when we made the announcement.

Geetesh: What can patrons look forward to?

Rick: They can look forward to our continuing to address their current needs while anticipating their future ones. They can expect the absolute highest caliber of talent amassed for those four days. And they can help with the ongoing evolution of one of the greatest communities I have ever been a part of – those who craft and deliver presentation content. Until you have been to the conference, you just can’t imagine the vitality, the energy, the almost intoxicating excitement from over 200 people all coming together to celebrate their common passion. It’s so cool I want to do it all over again next week. But I’ll wait until next September…

See Also: Presentation Summit 2010: Conversation with Rick Altman

Categories: interviews, powerpoint, powerpointlive, presentationsummit

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posted by Geetesh on 10:01 AM IST

In a previous tutorial, I showed you how you could insert a Flash movie (a SWF file) into your PowerPoint slide. In addition, PowerPoint 2010 provides another way to insert Flash movies -- this is much more intuitive and simpler, but the resulting Flash movies will play only within PowerPoint 2010 -- older versions including PowerPoint 2007 will not support playback of movies inserted using this process.

Learn how you can insert Flash as a movie/video clip in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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Thursday, November 04, 2010
posted by Geetesh on 3:06 PM IST

Glenna Shaw is an MVP (Most Valuable Professional) for PowerPoint -- she works for the US government -- she is also very involved with accessibility aspects for PowerPoint. In another avatar, she creates games in PowerPoint. Glenna also runs the PowerPoint Magic site that has plenty of tutorials and downloads.

In this conversation, Glenna discusses the new dynamic content transitions in PowerPoint 2010 (and PowerPoint 2011 for Mac), and how they can be effectively used to add interest.

Geetesh: How are the new dynamic content transitions in PowerPoint 2010 (and 2011 for Mac) different from normal transitions?

Glenna: The big difference with the content transitions is that only the items on the slide move and the background does a slight fade through. They’re like an animation and transition combined. If you keep your background the same on the slides, the content appears to move in and out independently.

Another change with transitions is they now appropriately move backward and forward. If you apply the same transition to all your slides and use the left/right arrow keys the transitions really give you the feel of moving both directions. In previous versions of PowerPoint the transitions were all oriented to moving forward and would just repeat if you moved backward. It looked really odd.

Geetesh: You created a nifty timeline presentation using these transitions – can you tell us more about this presentation and similar scenarios in which these transitions can help convey content in a better way?

Glenna: At the 2010 Presentation Summit, I had a fellow attendee ask me to recreate a timeline template that she had lost when her hard drive crashed. Following fellow MVP Troy Chollar's suggestion, I used the Pan Transition, and at her request, incorporated a wheel of time on the slides that allowed her to jump to any month she chose. The end result was a timeline that seamlessly moved forward and backward with a wheel that appeared to turn.

I’ve posted a version of a timeline template here. Unfortunately the PowerPoint Web Apps embeds don’t display the new transitions so you need to open the file in PowerPoint 2010.

Note from Geetesh: The embeds you see on this page are from YouTube.

This version of a timeline is my nod to the old Time Tunnel TV series. Anyone could easily recreate this timeline. I simply used the Trek theme, built the timeline components on 12 slides and applied the Fly Through Dynamic Transition. The possibilities are pretty endless with the new transitions. A virtual picture cube could easily be created with the Cube Transition. You just need to use your imagination and experiment.

See Also: Dynamic Content Transitions in PowerPoint 2010 | Dynamic Content Transitions in PowerPoint 2011 for Mac

Categories: interviews, powerpoint_2010, powerpoint_2011, transitions

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posted by Geetesh on 2:37 PM IST

David TynerDavid Tyner is director of sales and partner at KinetiCast Inc. His background is in operations and sales. He has been a perennial president's club performer and writes the KinetiCast sponsored Sales Salve blog.

In this conversation, David discusses how PowerPoint users can benefit from KinetiCast.

Geetesh: Can you tell us more about KinetiCast, and how it is relevant to PowerPoint users?

David: KinetiCast is an online, on-demand multimedia sales presentation tool. It is web based, so there is no software to download or install. These days sales cycles are getting longer and longer as buyers and buying teams have so much at stake and are overwhelmed with information. We base our presentations on PowerPoint. You can upload your PowerPoint into KinetiCast or you can save your PowerPoint as images (PNG's) and set them as background images. Once your PowerPoint is uploaded, KinetiCast converts it into Flash so your presentation can be emailed as a link and viewed in a web browser. Your presentation can also be enhanced with multimedia elements. With just a couple of clicks, you are able to capture video or audio as well as layer in other multimedia elements. PowerPoint is an amazing way to present information, methodically and effectively. We have even created some PowerPoint templates and offer them for free to our web visitors. However, sending a standalone PowerPoint strips out one of the most important elements - the presenter! We all know, that it is not always possible to be in front of your prospect or customer to present your PowerPoint. Without a presenter there are many problems that may arise. Here is a partial list:

  1. Your slides are open to interpretation, and not always the interpretation you desire.
  2. When PowerPoint is sent as an attachment in email, it can often be too large to make it past the recipient’s mailbox size limitations.
  3. Adding presenter video and audio to a conventional PowerPoint file adds significantly more size to the file, making it impractical and often impossible to email.
  4. If you are able to email your PowerPoint as an attachment, there is no way to know what happens to it. Did they open it? Were they interested? How much time did they spend on each part of the message?
  5. When emailing a PowerPoint, even when saved as PDF, you have no control over where it goes. If it gets forwarded and you have no ability to redact, append or amend content.
KinetiCast solves these problems and many more. We allow you to send your slides as a link, so you maintain 100% control of the content. KinetiCast has built in email capabilities. You send your presentation via email directly to key decision makers and track the progress. KinetiCast sends you an email notification complete with your recipient’s contact information (including a click to dial ready phone number for smart phone users) as soon as your presentation is viewed. KinetiCast can also integrate with CRM systems such as Salesforce.com.

Geetesh: With so many Web 2.0 sites sprouting up, users get worried if the site they use to share their presentations is going to be there for a long time to come – how do you assure such users and address their

David: KinetiCast is a rock solid organization serving many top sales organizations in the US. KinetiCast came out of beta in early 2008, and has had a stellar track record winning awards such as Laptop magazines Top 50 Web Tools and being named MSNBC’s Your Business Website of the Week. Just to reiterate, KinetiCast is a sales tool. Your multimedia online PowerPoint presentations are not visible to the world; they are only visible to the people with whom you chose to share or send them. They reside in a domain that we create for you within the KinetiCast cloud. You control the content. You can deactivate your presentation in a number of different ways. You can set your presentation to deactivate after a specific number of views, after a certain date or you can at any time, log into KinetiCast and deactivate the presentation manually.

Geetesh, out of respect to your audience here at Indezine.com I would like to offer KinetiCast for 30 days free to your readers (we normally offer 15 days). If they sign for a year, we will provide them a free custom PowerPoint template.

For customers outside of the US, they must email us at [email protected], US based customers can visit the pricing page at KinetiCast.com to sign up. Be sure to use promo code D9C71 to enable the extended trial of 30 days.

Categories: interviews, online_presentations, powerpoint

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posted by Geetesh on 11:54 AM IST

In PowerPoint 2010, there are two ways in which you can add a Flash movie to a PowerPoint slide -- inserting it as a normal movie through the Insert tab works as long as all recipients of your presentation use PowerPoint 2010. If any of them use PowerPoint 2007 or 2003, you should use the procedure explained on this page.

Learn how you can insert a Flash movie in PowerPoint 2010 using the Developer tab.

Categories: powerpoint_2010, tutorials

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posted by Geetesh on 11:33 AM IST

It's easy to insert a Flash movie into PowerPoint 2007, and movies inserted using this process should work in PowerPoint 2010 as well. First of all you need to have the current version of the Flash ActiveX control installed -- everything is explained in this tutorial.

Learn how you can insert Flash movies in your PowerPoint 2007 slides.

Categories: powerpoint_2007, tutorials

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Wednesday, November 03, 2010
posted by Geetesh on 12:48 PM IST

The Developer tab in PowerPoint 2010 has options that let you work with VBA content and macros -- in addition, you also use this tab of the Ribbon to access options that allow you to insert Flash movies through an ActiveX control in PowerPoint 2010. By default, this tab is not visible and has to be turned on. Follow these steps to make the Developer tab visible.

Learn how you can enable the Developer tab of the Ribbon in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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