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PowerPoint and Presenting Blog: December 2010

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Learn PowerPoint 2011: Applying Themes in PowerPoint, Word, and Excel

Wednesday, December 29, 2010
posted by Geetesh on 3:56 PM IST



You have already seen how to apply Themes in different applications of Office 2008 for Mac. Now let us see how to repeat the same process in Office 2011. Here also you will find plenty of built-in Themes which you can choose from. These Themes can be found under Themes tab of the Ribbon.

Learn how to apply Themes in PowerPoint, Word, and Excel 2011 for Mac.

Categories: office_mac, powerpoint_2011, themes, tutorials

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Tuesday, December 28, 2010
posted by Geetesh on 4:16 PM IST



Applying Themes in different applications under Office 2007 and Office 2010 for Windows has already been discussed in our previous tutorials. To do the same in Office 2008 for Mac, the procedure is little different. Here also you will find plenty of built-in Themes which you can choose from. These Themes can be found under Slide Themes tab in the Elements Gallery.

Learn how to apply Themes in PowerPoint, Word, and Excel 2008 for Mac.

Categories: office_mac, powerpoint_2008, themes, tutorials

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Monday, December 27, 2010
posted by Geetesh on 10:25 AM IST



After inserting a SmartArt graphic within PowerPoint (or converting some bulleted text to SmartArt), you might need to add more shapes to your SmartArt graphics. Fortunately, SmartArt allows you to make these additions and edits with just a click or two. You can add more shape(s) to your existing SmartArt graphics either from within the SmartArt graphic itself, or through the Text Pane. Whether you can add a new shape to a SmartArt graphic depends entirely on the SmartArt variant that you are using -- some variants offer more options than the others.

Learn how to add more shape(s) to an existing SmartArt graphics in PowerPoint
2010
.

Categories: powerpoint_2010, smartart, tutorials

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Friday, December 24, 2010
posted by Geetesh on 11:51 AM IST



Cory JimCory Jim started designing presentations in the US military for top secret combat operations in Iraq in 2003. He had to learn really quick and be extremely accurate, precise, and clear as to what information was included in each presentation. Not so much design, but more efficiency. Shortly after, he went on to pursue graphic design in 4 different colleges in Hawaii. Learning from various books and studying the other professionals in the industry, he quickly picked up his own style and technique. Cory founded Empowered Presentations with his business partner, Yancey Unequivocally, in 2010 based out of Honolulu, Hawaii.

In this conversation, Cory talks about Smoke, his winning entry in SlideShare's World's Best Presentation Contest 2010.

Geetesh: Tell us more about your company, Empowered Presentations, and what motivated you to create the Smoke presentation forSlideShare’s World’s Best Presentation Contest 2010?

Cory: Our company is based out of Honolulu, Hawaii. We are a design and consulting firm focusing on empowering entrepreneurs, speakers, schools, teachers, and small to medium businesses by equipping them with the proper presentation tools and techniques. Also through our company workshops and webinars, we focus on educating people on basic, intermediate, and advanced principals of presenting. We also teach presentation design by keeping it fun, engaging, and unique. We have a genuine passion in what we do and truly believe in what we do. Equipping others to better enhance their confidence in themselves, achieve clarity in their message, and to see our work change lives is extremely rewarding.

What motivated us to create the Smoke presentation was that the message had to be impacting. My business partner and Founder & President, Yancey Unequivocally, suggested the topic of smoking because her father, age 44, died of lung cancer in her arms when she was young. A smoker herself in her teens, Yancey quickly gave up that bad habit once realizing the effects of cigarettes and smoking it caused her father to loose his life. Doing the research and uncovering shocking statistics on the effects of smoking, we have learned much ourselves about the effects on the environment and humanity. Creating Smoke was a great educational experience as well as the impact is has made on this world by spreading The Convenient Truth about Smoking.


Geetesh: I do see that Smoke is not just a presentation, but a powerful message that you convey to the audience – how has the response been, and are there any thoughts you would like to share?

Cory: The response from Smoke comes in every minute from all sorts of media. From changing hundreds of lives, to helping countless quit smoking, to assisting students from all over the world in creating their own version and thesis. By being a light to existing campaigns that is heard by millions every day about quitting smoking, Smoke - The Convenient Truth will be around for years to come to reflect upon, download, and discuss around the world.

Categories: contest, interviews, online_presentations, powerpoint, slideshare

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posted by Geetesh on 11:35 AM IST



In a previous tutorial, I showed how you can convert your normal bulleted text to a SmartArt graphic with just a click or two -- however you'll soon discover that it is neither easy nor intuitive to edit, add, or delete text within a shape inside a SmartArt graphic. Fortunately, all the text edits can be easily performed within the convenient Text Pane of the SmartArt graphic. In this tutorial, I'll help you explore options for working within the Text Pane for SmartArt graphics in PowerPoint 2010.

Learn about how the Text Pane can help you in adding text to your SmartArt graphics in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Thursday, December 23, 2010
posted by Geetesh on 11:33 AM IST



If you have lots of shapes and other slide objects placed one above the other on your PowerPoint slide, you'll find that some shape or slide object may be hidden or overlapped. In this scenario, you can use the options within the Order command to bring any shape or slide object right on top of all others, or even send it behind everything else on your slide.

Learn how to change the order of shapes and other slide objects in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Wednesday, December 22, 2010
posted by Geetesh on 11:15 AM IST



Presentation designers have requirements that are different from anyone else who just presents or even creates slides several times a month. They need to create slides every single day, and any time saved for them by not having to do repetitive tasks, or even having some assets available at the click of a button can be a lifesaver. Efficient Elements, a PowerPoint add-in that contains tons of useful options can be that lifesaver.

Read the Indezine review of Efficient Elements.

Categories: add-in, powerpoint

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posted by Geetesh on 10:57 AM IST



PowerPoint enables you to easily enhance your presentations in several ways -- for example a bulleted text slide can be easily converted to a SmartArt graphic in PowerPoint 2010 with just a few clicks.

Learn how to convert bulleted text to a SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Tuesday, December 21, 2010
posted by Geetesh on 10:25 AM IST



Nudging a shape or any other slide object is essentially moving it just a wee bit using the arrow keys on your keyboard rather than the mouse. Move is different in that it is more of a super-nudge, and you can use the mouse to move rather than just nudge. PowerPoint provides more than one way to nudge or move any selected shape or slide object.

Learn how you can nudge or move a shape or any other slide object in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Monday, December 20, 2010
posted by Geetesh on 10:21 AM IST



With the amount of media in everyone's computers these days, it has become a challenge to cope up with storing and sharing all the photos, sound and video clips, or even the documents, spreadsheets, and slides in the multitudes of folders. And sharing is an even larger challenge if the people whom you want to share with are not on the same time zones or geographies as you are. Freepath, a program that lets you show and share all sorts of file formats combats this problem by enabling you to create a playlist with all your document and media formats including PowerPoint presentations, Word documents, Excel sheets, Adobe PDFs, Flash clips, QuickTime movies, YouTube videos, live websites, and more.

Read the Indezine review of Freepath 3.0.

Categories: add-in, freepath, playlists, powerpoint

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posted by Geetesh on 10:00 AM IST



Many times, you want to animate several slide objects together -- or you may want to rotate all shapes together to a certain angle -- at times like these, you'll be happy to know that grouping, ungrouping, and regrouping shapes is possible in PowerPoint.

Learn how to group, ungroup, and regroup shapes and slide objects in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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posted by Geetesh on 9:53 AM IST



SmartArt in PowerPoint 2007and 2010 has replaced the diagram options in previous versions of PowerPoint. SmartArt also allows you to replace bullet points with info-graphic content using text-within-shapes that's more logical to view and present. In this tutorial you'll learn how to insert a SmartArt graphics within PowerPoint 2010.

Learn how to insert SmartArt within PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Friday, December 17, 2010
posted by Geetesh on 2:55 PM IST



Similar to PowerPoint 2007 (also Word and Excel), PowerPoint 2010 uses a variety of built-in Themes that are installed by default. In PowerPoint, you can find these in the Design tab of the Ribbon. It's a good idea to learn how you can save individual Theme files for several reasons: you may want to customize a particular Theme file, you may want to share it with others, or you may just want to backup the Theme file for future use. Whatever your reason may be, this tutorial shows you how you can save a Theme file from within PowerPoint 2010, Word 2010, or Excel 2010.

Learn how you can save a Theme from within Office 2010 applications.

Categories: office_2010, powerpoint_2010, themes, tutorials

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posted by Geetesh on 1:25 PM IST



Distributing shapes is a simple concept -- it means that the space between consecutive shapes (or any other slide objects) should be the same so that they all appear evenly spaced out. If you create many PowerPoint slides, it is very important to keep all your shapes cleanly positioned and spaced. You already explored aligning shapes in a previous tutorial -- in this tutorial we'll look at how you can distribute shapes evenly in PowerPoint 2010. The Distribute option is a great way to position shapes equidistant from each other, either on a horizontal or vertical plane -- follow these steps to learn more.

Learn how you can distribute shapes evenly in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Thursday, December 16, 2010
posted by Geetesh on 12:36 PM IST



I am a great believer in creative freedom, and unrequired alignment of slide objects such as shapes is probably as bad a design decision as aligning nothing at all. In the end, every decision to align needs to stem from your creative thoughts -- sometimes it works, and some other times, an unaligned bunch of shapes looks perfectly natural and organic. Also remember that alignment works with more than just shapes -- and you can also combine shapes with other slide objects and align them all together. Now for those times when you place shapes on a PowerPoint slide anywhere you want, and then you need these shapes to be arranged in a straight line -- follow these steps to learn more.

Learn how you can align shapes in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Wednesday, December 15, 2010
posted by Geetesh on 4:37 PM IST



Miguel MonteiroMiguel Monteiro is General Manager & Creative Director at TRIBE Presentations (Portugal). Miguel has been a graphic designer/illustrator, working in Advertising and Communication Design since 1978 and developing computer based multimedia presentations since 1988, for many high end clients. Currently, Miguel focusses on creative consultancy and project development in business multimedia presentations design, video & audio production, event and scene design, exhibitions, etc.

In this conversation, Miguel talks about PowerPoint design, and niche areas that TRIBE Presentations works with.

Geetesh: Tell us more about how you got started working with PowerPoint, and what sets the presentation design work in a league that's different from other types of graphic design.

Miguel: I have worked with presentation design since the early 80's, while still working as an art director in advertising agencies.

When I created my first design studio in 1987, clients often requested us to develop visual aids for their presentations, from overhead transparencies to 35 mm slides. I believe we were making a difference, adding value with the design approach we used to create those pieces because, from the beginning, I always looked at presentations as one of the many branches of the larger design tree.

1988 was a huge jump in our presentations design service, from hand made materials to computer graphics. With the purchase of a Commodore Amiga 2000 and some peripherals, we started designing and printing our own computer transparencies and 35mm slides and... developing computer based dynamic multimedia presentations (I believe we may have been pioneers).

As presentations grew to became our major income source, in 1991 we jumped to a higher professional environment with a Truevision Vista based network, which we used until 1997 when the first reliable PowerPoint version came into the market.

We looked at PowerPoint as a natural tool within an ongoing evolution, with a great advantage over our previous systems. It's friendly interface also endeared clients since rough presentation content would now come already in the PowerPoint format, avoiding the retyping of the usual huge amount of handwritten sheets of paper, and finished presentations could be delivered by the clients themselves with their own computers. But, at that point, clients started suggesting that our presentations business was finished as they now had the tool in their own hands! My answer used to be "Just let the dust settle... it is not about the tool, it is about what you can do with it!" which came to be the birth of a concept that I use until today.

TRIBE Presentations, Portugal

We assumed that PowerPoint was not a threat but a challenge, so we "dived" into it with all the skills we had: design, image processing, step by step animation, audio and video production and in a couple of weeks we made PowerPoint create what we wanted it to and not simply what it offered as the defaults. We went back to clients with samples of presentations leveraged and delivered with PowerPoint and comments shifted from "you’re finished..." to "oh, we can’t do that...".

We’re still in business until today with many of those same clients, and PowerPoint became, since then, our main delivery tool.

TRIBE Presentations, Portugal

From a more personal point of view, today PowerPoint is not only a day-to-day tool but also a tool I use for private "hobby" projects.

Geetesh: Your portfolio includes many advertisement type presentations that could typically be used for digital signage -– is this a significant trend in Portugal, or is this a niche that your company addresses?

Miguel: TRIBE Presentations began in April 2009 as my first presentations design core business assumed project, with a small team which has been working together for the last 12 year. Its portfolio is a selection of works designed through this time span.

The presentations market in Portugal covers all the conventional themes, corporate, services, projects, products, etc. We have our share of presentations in all those areas but the fact that our professional roots come from advertising and product design, led us to work a lot with marketing and sales departments and it is somehow reflected in our portfolio, leading to the "advertising type" look you commented.

TRIBE Presentations, Portugal

Clearly assuming our line of work to be a little into animation, as long as animation adds to convey the message and not exists just "because" it is some fancy thing. Having said that, consumer products by their very characteristics usually allow us to develop more dynamic presentations.

Our portfolio was selected choosing presentations or segments of presentations, which reflected that preference line, our path since 1997 and – even if designed for a presenter – which could also work as stand-alone presentations (presentations without a presenter).

TRIBE Presentations, Portugal

Meanwhile our client list has continued to grow to include Boheringer Ingelheim, Citroen, Colgate Palmolive, Danone, Dyrup, FNAC, Fromageries Bel, Garnier, GM/Opel, Hasbro, Henkel, Kraftfoods, L'Oreal, Mars, MG Rover, NipponExpress, Procter & Gamble, Reckitt Benckiser, Renault, Unilever, Vichy, VW/Audi, Wella, Yoplait, Centralcer, Compal, Sumolis, Cemusa, Exame, Expresso, Novis/Optimus, CGD, Somague, Robbialac, etc.

Categories: design, interviews, powerpoint, presentation_samples

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posted by Geetesh on 12:20 PM IST



Sometimes you need to draw multiple shapes of the same type on a slide, maybe a hundred smiley faces on one slide, or even a hundred stars on a dark blue slide. Yes, you can do that in PowerPoint by inserting single shapes on the slide! Essentially, you select a shape from the Shapes gallery, and then draw your shape -- then revisit the Shapes gallery again to select that same shape again, and redraw another instance. Yes, that means a hundred trips to the Shapes gallery, and drawing on the slide as many times -- there has to be an easier way. Indeed there is an option to make things simpler -- and it is called the Lock Drawing Mode option.

Learn more about drawing multiple shapes quickly using the Lock Drawing Mode option.

Categories: powerpoint_2010, shapes, tutorials

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Friday, December 10, 2010
posted by Geetesh on 2:27 PM IST



Jim EndicottJim Endicott is an internationally-recognized consultant, designer, speaker specializing in professional presentation messaging, design and delivery. Jim has been a Jesse H. Neal award-winning columnist for Presentations magazine with his contributions to the magazine's Creative Techniques column. Jim has also contributed presentation-related content in magazines like Business Week, Consulting and Selling Power as well as a being a paid contributor for a number of industry-related websites. In this conversation, Jim discusses the just-launched 2010 Annual Presentation Impact Survey being conducted by his company, Distinction Communication, Inc.

Geetesh: How will this survey will help create a better presentation environment?

Jim: So often today those who serve and support the presentation community around the world make assumptions of need based on our own area of expertise. For example, those who create or support PowerPoint for a living may believe the answer to more successful presentations are better visuals. Or maybe delivery skills coaches are convinced success in presenting has more to do with the physical delivery and less on PowerPoint while others may tout good messaging as a key to real impact.

All these perspectives are obviously valid but it’s time we gave active presenters around the world the opportunity to tell us themselves what frustrates them and what do they perceive to be important needs and priorities. Every year we ask what may be the most important question of them all - how much impact do they believe being a good presenter/communicator has on their career and income? That answer often becomes their personal motivation for change.

If we all truly listen, then we’ll be able to provide more relevant resources that are focused around the things that cause presenters sleepless nights.

Geetesh: How is Distinction equipped to handle a survey of this sort.

Jim: There are many resources available these days for hosting large scale surveys and we look for several things in a survey service provider; can they make the process quick and easy for participants and can they provide great analytics to be able to dissect the results so we can draw meaningful conclusions. We use a service that provides both those elements.

See Also: Distinction’s 2009 Annual Presentation Impact Survey : Conversation with Jim Endicott

Categories: interviews, opinion, powerpoint

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posted by Geetesh on 1:50 PM IST



You learned how to duplicate shapes by dragging in an earlier tutorial, but while that's a nice way to duplicate five or ten shapes, it's not the best way to create ten, twenty, or more copies. We all know that you can press Ctrl+C to copy any shape in PowerPoint to the clipboard, and a resulting Ctrl+V always pastes a copy from the clipboard to the slide -- what many people don't realize is PowerPoint has this almost supernatural keyboard shortcut called Ctrl+D (yes, the D stands for duplicate), and this Ctr+D shortcut does more than just duplicate; in fact it creates a pattern of evenly-spaced and symmetrical shapes!

Learn how to use Ctrl+D to duplicate shapes in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Monday, December 06, 2010
posted by Geetesh on 3:37 PM IST



Shapes in PowerPoint are very useful in representing design or content -- but when you create a slide that has such a framework, it is common to have several shapes of the same size and other attributes on a slide. Yes, you can go ahead and insert the same shape into PowerPoint repeatedly, but that's causing you to lose so much productive time you could have used elsewhere! There are quicker alternatives for duplicating shapes that can be learned if you follow these guidelines.

Learn to duplicate shapes by dragging in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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Friday, December 03, 2010
posted by Geetesh on 10:52 AM IST



After adding text within a shape (or a text box) in PowerPoint 2010, you can do basic edits like adding, deleting or replacing existing text but if you want more control over how your text is placed within the shape or a text box, you'll need to access these options within the Format Shape dialog box.

Learn how you can align text within a shape or text box in PowerPoint 2010.

Categories: powerpoint_2010, shapes, text, tutorials

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posted by Geetesh on 10:45 AM IST



Applying a Theme in PowerPoint applies Theme Colors, Theme Fonts, Theme Effects, Theme Backdrops, and much more. However there are scenarios in which you really don't require such a complete makeover or metamorphosis. In that case, you can still apply Theme Colors and Theme Fonts and leave all other Theme attributes unchanged.

Learn how you can apply Theme Colors and Theme Fonts in PowerPoint 2010.

Categories: office_2010, powerpoint_2010, themes, tutorials

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Thursday, December 02, 2010
posted by Geetesh on 10:24 AM IST



Andy ZimmermanAndy Zimmerman is the vice president of product marketing for Brainshark, Inc., a leader in online video presentations. In this role, he oversees marketing strategy, content and partnerships for Brainshark.

In this conversation, Andy discusses recent enhancements to myBrainshark.com – Brainshark’s free site for creating, sharing and tracking online video presentations.

Geetesh: Tell us about the new improvements on myBrainshark, such as the full-screen mode and availability of pre-loaded audio clips.

Andy: We are continually looking at new ways to add value for our users, and those two enhancements were a natural progression. With the latest release of myBrainshark, we upgraded the player, which now includes full-screen mode – a feature we’re really excited about. When viewers click the "maximize screen" icon in the lower right corner of the presentation they’re watching, the presentation will expand to fill the full screen – providing a more immersive and impactful way to view content on myBrainshark. Also included with the upgraded player are new survey question types for all users and new test question types for myBrainshark Pro Trainer users (including sequence, matching and "fill in the blank" questions).

Also with the new release, we're now providing another way to help users add audio to enrich their presentations. As you know, once users upload PowerPoint decks or other static content to myBrainshark, they have the ability to add slide-by-slide voiceovers, as well as background MP3 audio tracks that span slides. Now, we’re providing a pre-loaded library of free audio tracks, making it that much easier for users to pair music with their presentations to really make them shine. We’ve included a variety of free music to help people get started… from jazz files to quiz-themed music and more. Brainshark also has arranged a discount code with Royalty Free Music Library for users seeking a greater selection of background audio. For more tips and tricks on adding audio in myBrainshark, I recommend checking out this presentation.

Geetesh: What is the myBrainshark stand-alone player? Please provide some scenarios in which this player can provide a better experience.

Andy: myBrainshark users who upgrade to a myBrainshark Pro or myBrainshark Pro Trainer subscription can now take advantage of the stand-alone player option – in addition to all the previous Pro features, such as advanced analytics, privacy-enabled presentations and lead-capturing capabilities. Users can now make their Pro or Pro Trainer presentations available via a special/separate link, so that they play in a standalone player – outside the myBrainshark site and without the myBrainshark site branding and presentation catalog. For those who want to make sure viewers focus exclusively on the content at hand – with no potential distractions – this is a great option. To see a sample presentation in the stand-alone player, please click here.

Categories: brainshark, interviews, online_presentations, powerpoint

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posted by Geetesh on 10:19 AM IST



Applying a Theme to an existing presentation is easy -- and you'll find that plenty of themes are already contained inside Office 2010. In PowerPoint 2010, these Themes can be found in Design tab of Ribbon. Applying Themes in Word 2010 and Excel 2010 is a little different -- you access the Themes gallery from the Page Layout tab of the Ribbon.

Learn how you can apply Themes in Office 2010 applications.

Categories: office_2010, powerpoint_2010, themes, tutorials

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0 comments




posted by Geetesh on 10:12 AM IST



Adding text within any shape in PowerPoint is easy -- do remember though that a few shapes such as Lines and Action Buttons won't allow you to add text. To add text within most shapes in PowerPoint, follow these steps.

Learn how you can add, delete, or modify text in a shape in PowerPoint 2010.

Categories: powerpoint_2010, shapes, text, tutorials

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Wednesday, December 01, 2010
posted by Geetesh on 10:04 AM IST



Imagine you have worked on a shape in PowerPoint by applying effects, animation, and a fill. Later you realize that you used a wrong shape, or perhaps the client wants you to change the shape but retain all the effects, animations, and fills! You may want to delete and start over again, and that is a long drawn process -- but you don't have to do that for you can change any existing shape to another by using these steps in PowerPoint 2010.

Learn how you can change one shape to another in PowerPoint 2010.

Categories: powerpoint_2010, shapes, tutorials

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