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PowerPoint and Presenting Blog: April 2011

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint and Presenting Notes
PowerPoint and Presenting Glossary
PowerPoint Programming

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Learn PowerPoint 2010: Align, Hide, Show, or Remove Captions using the STAMP Add-in for PowerPoint

Friday, April 29, 2011
posted by Geetesh on 10:06 AM IST



The STAMP add-in for PowerPoint 2010 is a free download from Microsoft that lets you add captions to media such as movie clips inserted in your slides. When installed, the STAMP add-in creates new buttons in the Video Tools Playback tab of the Ribbon in PowerPoint 2010 -- within the Captions group of the Video Tools Playback tab, there are some options which can be helpful while working with your existing captions. These options are to Align, Hide, Show, and Remove captions.

Learn how to align, show, hide, or remove all the captions within the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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Thursday, April 28, 2011
posted by Geetesh on 2:53 PM IST



We have already explored how you can create new captions for movies inserted in PowerPoint 2010, using the STAMP Caption Editor. Once these captions have been added, you may want to edit them by following these steps.

Learn how to edit already inserted captions with the caption editor within the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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posted by Geetesh on 1:32 PM IST



The fact that SmartArt allows so much customization in PowerPoint 2010 by applying new colors or styles means that your SmartArt graphic may be not quite the same as PowerPoint's default offering -- in addition, you may have resized or moved individual shapes within the SmartArt graphic, and there's no real undo for any of these options once you save and close your presentation file. If you do have the need to undo all of the customizations, you can do so by restoring the default layout and colors of the entire SmartArt graphic using the Reset option.

Learn how to reset a customized SmartArt graphic to its original state in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Wednesday, April 27, 2011
posted by Geetesh on 10:00 AM IST



It's so easy to create and insert captions using the Caption Editor within the STAMP add-in for PowerPoint 2010 - but if you captions already available as TTML files, you can import those captions into PowerPoint even more easily.

Learn how you can import TTML caption files in the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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posted by Geetesh on 9:00 AM IST



SmartArt is a great new feature that Microsoft added in PowerPoint -- yet many users want to convert their SmartArt graphic to bulleted text, or even to individual editable shapes that can be manipulated further. Yes, you can convert SmartArt to individual shapes, but do remember that this is a one-way process, and you lose any editability for the SmartArt graphic from that point of time. However, converting to shapes does mean that you have complete control over moving, resizing, deleting, or formatting the individual shapes.

Learn how to convert a SmartArt graphic to shapes in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Tuesday, April 26, 2011
posted by Geetesh on 9:00 AM IST



One of the best options to create new SmartArt is by converting your existing bulleted text to a SmartArt graphic. Many times though, you might want to do the reverse -- that is converting SmartArt into bulleted text. When Microsoft introduced SmartArt in PowerPoint 2007, this reverse conversion was not possible but in PowerPoint 2010, Microsoft added this ability. Follow these steps to do the conversion of SmartArt to bulleted text -- do note though that you will be left with just plain text rather than any shapes or visuals.

Learn how to convert a SmartArt graphics to bulleted text in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Monday, April 25, 2011
posted by Geetesh on 10:18 AM IST



SmartArt is a readymade infographic that typically places common PowerPoint shapes in relation to each other in a particular location. You can of course change those individual shapes within SmartArt, as in changing a square to a circle or anything else -- but what many users don't realize is that you can do much more. You can actually move some shapes around within the SmartArt graphic if you want -- this sort of creative freedom lets you adapt existing SmartArt layouts to your liking.

Learn how to move individual shapes comprised within a SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Friday, April 22, 2011
posted by Geetesh on 4:48 PM IST



James Theall James Theall is CEO of Media Marketing Inc., a Boulder, Colorado-based software and service company that creates SlideManager for PowerPoint. James leveraged his degree in advertising and design with years of experience in providing competitive sales presentations to develop a software solution that automated the selection and management of presentation elements for effective custom presentations. James remains obsessed with automating the model that shifts individuals creating their own presentations (PowerPoint’s original model) to the hub-and-spoke model that moves presentation building out into the field while maintaining knowledge, story points and design standards.

In this conversation, James discusses the new features in SlideManager.

Geetesh: What is SlideManager, and how can it help users manage their presentation slides more effectively?

James: To the presenter, the graphic SlideManager interface means you get just the slides you need for a specific job. Out of hundreds, even thousands, of slides, slides shows, and any digital collateral, SlideManager ensures every slide in each presentation is on purpose, on point, in order, on target for your specific audience, and properly branded.

To the organization, SlideManager provides methods and features to implement communication strategy. The more communication expertise you have, and the better you define what you want to say, to whom, in what situations, the more you’ll appreciate SlideManager. You set up library structure and use “story flow” features so presenters can configure a presentation in minutes that supports their specific communication objectives, even for phased presentations needs in sales, account development, and training.

To the administrator, SlideManager provides methods and features to manage communication strategy, not just slides and documents. Library structure methods and “story flow” features enable you to implement strategy and adopt strategy changes. Powerful, highly visual content management features enable you to manage content collaborators, control content access and distribution, manage branding, and manage slides, files, and documents – versions, duplication resolution, archiving. Usage tracking reports help you to streamline the work.

Geetesh: Tell us about the option to create presentations on the Apple iPad, and the other new features in this new release of SlideManager.

James: Oops, wrong slides! If you’re a presenter with an iPad, you need to be able to do more than present. You need to be able to add slides, delete slides, change out slides, and build slide presentations. With new release of SlideManager, you can do that from your iPad as well as from an internet browser.

CRM integration with Salesforce.com is built-in within the new release of SlideManager, both technically and in terms of sales processes and workflow. If you imagine the crucial role sales presentations and proposals play in the sales process, you get the basic idea.

Categories: add-in, interviews, powerpoint, slide_management

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posted by Geetesh on 3:08 PM IST



From the last few days, PowerPoint 2003 has started acted a little weird -- when I open any presentation or template, a window shows up stating that some of the text, images, or objects on slides within the presentation or the template have become corrupt. Once I click OK in this window, the presentation or the template does open -- but some of the slides show blank white placeholders instead of showing up transparently over the background -- PowerPoint also seems to behave as if these slides are corrupt.

Learn how to remove and disable the 2464588 update that shows display errors for any presentation or template that includes a background picture in PowerPoint 2003.

Categories: powerpoint_2003, troubleshooting, tutorials

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Thursday, April 21, 2011
posted by Geetesh on 2:41 PM IST



Suddenly last week, my installation of PowerPoint 2002 (XP) started acting weird -- some presentations and templates started showing blank white placeholders instead of showing up transparently over the background -- PowerPoint also seemed to behave as if these presentations were corrupt but these same presentations worked without any display problems in newer versions of PowerPoint such as PowerPoint 2007 and 2010.

Learn how to remove and disable the 2464617 update that displays errors for any presentation or template that includes a background picture.

Categories: powerpoint_2002, troubleshooting, tutorials

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Wednesday, April 20, 2011
posted by Geetesh on 2:57 PM IST



Kate Skelly Kate Skelly is vice president for corporate and business development at Brainshark, Inc., overseeing strategic partnerships, and the addition and integration of complementary products and services. Brainshark’s cloud-based software enables users to create, share and track online and mobile video presentations, for use in eLearning, sales, marketing and corporate/HR communications. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing communications costs.

In this conversation, Kate discusses Brainshark’s partnership with Blackboard, which the company is announcing today.

Geetesh: Who is Blackboard, and what does Brainshark’s new partnership with them offer?

Kate: Blackboard provides software that improves the educational experience for students and learners around the world. Its solutions address the higher-ed, K-12, government and corporate markets – enabling organizations to extend teaching and learning online.



Through our partnership and interoperability with Blackboard LearnTM, we’re continuing to help users improve their eLearning and mobile learning experiences. Blackboard Learn customers can apply Brainshark’s technology to quickly and easily create eLearning content – using common business tools like PowerPoint and the phone – and deploy it to learners around the globe, for viewing on computers, smartphones and tablets. Blackboard customers can also view completion information and test scores associated with their Brainshark content from within the Blackboard Learn platform.

Geetesh: What benefits does this partnership entail for Brainshark users?

Kate: Blackboard is an esteemed company in the educational technology space, and our users benefit from their deep expertise and complementary technology. The Blackboard Learn platform supports teaching and learning, community engagement, content management and sharing, and measuring learning outcomes.

We’re also looking forward to engaging in educational and joint marketing activities with Blackboard, focusing in particular on the professional education market – spanning government and corporate sectors, and for-profit universities. We’re eager to bring the benefits of Brainshark and Blackboard’s technologies to these groups on an even larger scale, helping them address the need to quickly and cost-effectively create, deliver and track eLearning content.

Categories: brainshark, interviews, online_presentations, powerpoint

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posted by Geetesh on 2:51 PM IST



I already showed you how you can use the STAMP add-in for PowerPoint to manually add captions for videos right inside PowerPoint 2010. While manually adding captions is a great way to get easily started, professional organizations use TTML files -- these are markup files not too different in structure from the HTML web pages -- and typically they have the XML file extension.

Explore the structure of TTML XML files that can be used within the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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posted by Geetesh on 2:36 PM IST



PowerPoint's implementation of the SmartArt feature is so good because of the customizations you are allowed to perform. You have already learned that you can change colors of the entire SmartArt graphic, or apply cool SmartArt styles. In addition, you can format individual shapes within the SmartArt graphic -- change individual shapes or move the shapes within the SmartArt graphic. In this tutorial, you will explore how you can resize individual shapes within a SmartArt graphic.

Learn how to resize shapes within a SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Tuesday, April 19, 2011
posted by Geetesh on 4:36 PM IST



Most of the time, SmartArt graphics work great with their default looks -- yes, you can change your SmartArt graphics to other layouts and you can also change the Theme colors or apply a SmartArt Style to make your SmartArt appear distinct and unique. What many users don't realize though is that you can change the actual shapes within a SmartArt graphic -- for instance you can change some circles in your SmartArt graphic to squares with a mere click or two!

Learn how to change shapes within a SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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Thursday, April 14, 2011
posted by Geetesh on 10:28 AM IST



The Notes pane is located right below the actual slide within the PowerPoint 2011 interface. This area provides space to add speaker's notes that can be so helpful to the presenter while presenting -- the Notes pane can be also used to write any sort of information about the presentation or individual slides. When there are no notes added for a particular slide, the Notes Pane just displays the "Click to add notes" boilerplate text.

Learn about the Notes pane in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Wednesday, April 13, 2011
posted by Geetesh on 4:26 PM IST



Nick MorganDr. Nick Morgan is one of America’s top communication theorists and coaches. A passionate teacher, he is committed to helping people find clarity in their thinking and ideas – and then delivering them with panache. He has been commissioned by Fortune 50 companies to write for many CEOs and presidents.

He has coached people to give Congressional testimony, to appear on the Today Show, and to take on the investment community. He has worked widely with political and educational leaders. And he has himself spoken, led conferences, and moderated panels at venues around the world. He founded his own communications consulting organization, Public Words, in 1997.

Geetesh: Tell us about the work you do, and the books you have authored.

Nick: We work with clients -- both individuals and companies -- to help them tell their stories. The world has less and less attention to pay to more and more stories, so they have to be good to be successful. We work first with people on finding the story in their content, the one that will grab people's interest. Then we help them figure out how to get that story out to the world in the most effective way, whether it's a book, a speech, social media, television, radio -- or some combination of all these.

My first book, Give Your Speech, Change the World, was published by Harvard in 2003 and reprinted in 2005. It discusses how to put a persuasive speech together, how to tell a story, and analyzes some famous speeches, as well as giving some advice on delivery. My second book, Trust Me: Four Steps to Authenticity and Charisma, shows how recent brain research changes our view of effective communications, and reveals how to persuade people in a variety of settings, using both 'conversations' -- content and body language.

I've also written 4 ebooks, published on Amazon and iTunes: The King's Speech - Lessons for Leaders; How to Tell Great Business Stories; How to Read Body Language; and 7 Steps to a Great Speech.

I'm at work on a new book about a breakthrough in how we understand communications. Stay tuned!

Geetesh: How can presenters communicate more effectively with their audiences, with more trust and charisma.

Nick: You create trust and charisma through good content and consistent body language. Every communication is two conversations -- the content and the body language. When those are aligned, you can be effective. When they're not aligned, people believe the body language. Most people spend a lot of time worrying about their content, but very little thinking about their body language, so they're leaving their reception up to chance.

Trust comes first from showing that you understand an audience's problems, and then leading that audience to a solution. Trust does NOT come from dumping information on that audience.

Charisma is not magic; it can be learned. It comes from focused emotion. Most people have a lot on their minds, and give a presentation thinking about a number of things -- how nervous they are, how soon they can get to the bar, their to-do list, all the things that might go wrong, and so on. As a result, when they get up to speak, they telegraph that mental confusion with their body language. The result is not charismatic. Charismatic people focus on one emotion -- one that is appropriate to what they're talking about and the message they want to convey. That focus makes their body language captivating -- and themselves charismatic.

Categories: interviews, opinion, powerpoint

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posted by Geetesh on 4:20 PM IST



While changing the color of a SmartArt graphic changes the color fills of individual shapes in your SmartArt, it does not add other niceties such as outlines or effects -- rather than individually add these attributes to your SmartArt, you can use the all-inclusive SmartArt Styles option. In this tutorial, you will learn how to apply SmartArt Styles to selected SmartArt graphics in PowerPoint 2010.

Learn how to apply SmartArt Styles in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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posted by Geetesh on 4:12 PM IST



Rulers in PowerPoint 2011 for Mac are typically located on the top and left parts of the active slide, and by default they might not be visible at all. However, it is a great idea to make them visible because not only do they provide you with a visual cue about where you are placing slide objects, they also let you use other PowerPoint features like the grid and guides more usable. In this tutorial, you will learn how to show / hide these rulers in PowerPoint 2011 for Mac.

Learn about viewing and using rulers in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Tuesday, April 12, 2011
posted by Geetesh on 2:06 PM IST



Jim EndicottJim Endicott is an internationally-recognized consultant, designer, speaker specializing in professional presentation messaging, design and delivery. Jim has been a Jesse H. Neal award-winning columnist for Presentations magazine with his contributions to the magazine's Creative Techniques column. Jim has also contributed presentation-related content in magazines like Business Week, Consulting and Selling Power as well as a being a paid contributor for a number of industry-related websites. In this conversation, Jim discusses the results of the 2010 Annual Presentation Impact Survey conducted by his company, Distinction Communication, Inc.

Geetesh: Tell us about your 2010 Presentation Impact Survey, and what do the results speak about -- what are the reaffirmations, and the surprises?

Jim: The goal of our annual impact survey has always been pretty straight forward – to better understand the needs, issues and concerns of active presenters. They are group of people we talk a lot about and make assumptions about, but too seldom do we ask them directly about their needs. Probably one of the more challenging parts of doing a survey of presenters is that they are so diverse but there were some data points that hardly wavered from the previous year.

This year, 86.0% said "Communicating with a solid level of clarity and confidence directly impacts my career and income." (2009 results – 86.1% chose this option). It seems this is the one thing we can all agree on. The skills associated with delivering a presentation (face-to-face or virtual), are ones that impact us all, both personally and professionally, and at every level of our careers.

Also for the second year in a row, people continued to rank "Presentation technologies don’t always work predictably" as their greatest frustration ahead of creating slides, time to practice, getting feedback and collaborating with others. As far as things have come in the technology area, this area continues to bubble to the top every year. More questions need to be asked about their out-of-box experiences because there still seems to be a lot of angst.

On the slide creation side of things, more people thought they were doing a better job. 36.8% believed their presentations were "High-caliber and well-designed visual tools" (26.1% in 2009) and 30.8% believed their presentations were "too simple or too complex" (58.5% in 2009). Then there were the 32.2% of people who thought theirs were "just average" (15.4% in 2009). The big question for all presenters probably is…. would their audiences agree?

Geetesh: You conduct this survey every year -- and looking back through the years, you must have witnessed trends in presentation patterns that eventually became mainstream -- tell us about some of these trends.

Jim: I’ve been in the service support side of the presentation industry since 1984 and have seen the progression from acetate overheads created in photocopiers to presentations delivered off of smart phones. But in reality, the vast majority of presenters change very slowly. A few of our largest client companies (Fortune 500) are still using PowerPoint 2003. And if you saw the vast majority of visuals that are being created, most still struggle with how to create good ones. (I have not seen 36.8% of our clients creating "high-caliber" presentations).

I believe trends fall into several categories; the tools we use and the approaches we take. There are some very progressive companies that have been making compelling progress in the art of presenting. And within many other companies today, there are some shining stars who are elevating the caliber of their company’s presentations - often fighting corporate cultures that are very slow to change. My advice to them… make the corner of the world you own better and others will follow.

In considering changes & trends in the art of presenting, the challenge most of us will struggle with has to do with what we believe the "end game" is for our efforts. It is all too easy to become preoccupied with the mechanics of "giving" a presentation (technology, software, add-in, conversions) at the expense of coming up with new ideas and approaches that actually help our audiences "get" our messages and remember them later on (compelling messages, confident delivery, understanding how to cause people to think more deeply about a topic).

As long as the art of presenting advances both the tools and approaches we are using, I think we’ll see more memorable presenters supported by dynamic visuals. Distinction will continue to do these surveys every year because they give presenters a voice. And in a world where the stakes are so high, we need to better understand the things that keep them awake at night before we can offer relevant resources. More results can be found at our website.

See Also: Distinction’s 2010 Annual Presentation Impact Survey: Conversation with Jim Endicott

Categories: interviews, opinion, powerpoint

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posted by Geetesh on 1:44 PM IST



Once a SmartArt graphic is inserted within PowerPoint 2010, you can change the color for the entire SmartArt graphic -- this applies new colors to the entire SmartArt graphic including the various shapes it contains. However there may be times when you want one of the shapes to be colored differently -- in this tutorial we'll explore the fill, line, and effect options which can be applied to individual shapes within a SmartArt graphic in PowerPoint 2010.

Learn about fill, line, and effect options for shapes within SmartArt graphics in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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posted by Geetesh on 1:39 PM IST



If you want to change the unit for measurement in PowerPoint 2011 for Mac, you can choose from inches, centimeters, points, or picas. Users of Windows versions of PowerPoint have choices limited to just inches or centimeters! Changing the measurement unit primarily affects the rulers visible within PowerPoint -- in this tutorial, you will learn how to change these measurement units in PowerPoint 2011 for Mac.

Learn how to change the unit of measurement from inches to centimeters, points, or picas in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Monday, April 11, 2011
posted by Geetesh on 3:43 PM IST



Spencer LambertSpencer Lambert is a presentation designer by day, and serial business starter by night. He started his career as a rostrum cameraman making slides on film (remember that?). His first PowerPoint job was in 1993, and sadly has been using it pretty much every day since. Along the way he has started a new media production agency (1997), an e-commerce website (2000) and a bar (2004). Some soul searching led him to decide to concentrate on what he was really good at, and at the end of 2009 decided to embark on a project that would evolve into Present.me.

In this conversation, Spencer discusses Present.me

Geetesh: Tell us more about Present.me, and how it evolved?

Spencer: Quite simply, we scratched our itch. Most readers will know that great presentations are made of 3 things, you - the presenter, your story and your slides. When they're put together well, you get a really potent combination - just watch Al Gore’s "An Inconvenient Truth", or any TED presentation to see this in effect.

We used to make synchronized presentations for our clients all the time and they loved them but they also moaned about how much they cost! If you’ve ever tried making your own and putting it on the web, it involves a huge amount of effort and can be a real pain in the neck. Even a short 30 minute presentation can take half a day to get an output, which is why most people don't bother.

There are some desktop applications that make it a bit easier, and some web ones that work too, but they’re all far too complicated for the average user. There had to be a better way!

That was the inspiration for Present.me - a really easy (and cheap) way of recording, synchronizing, and sharing your presentations.



Geetesh: What is the most significant task that a user can do via Present.me, and what are the costs involved in doing so?

Spencer: The most significant task is the ability to do it yourself without any technical knowledge or skill. Our solution is simple: you upload your slides, you then click Record, you present into your webcam clicking your slides as you go, and when you're finished you click Publish and share with the world!






Once we’d built Present.me, we realized 2 things: firstly, if you haven't had any presentation training, you might not feel quite so confident about putting yourself out there -- it's definitely not as anonymous as other presentation sharing sites. Secondly, it's really hard to present into a webcam without making a mistake or feeling under pressure.

To fix these two issues we're building the Academy where two of the founders Richard and Charlie are sharing their knowledge around building and performing great presentations -- I've worked with many presentation coaches over the years, and this stuff is world class. I'm also uploading my library of ready to use graphics that were originally intended for another project so your slides can look great too!

We've also developed the ability to edit on the fly, so if you make a mistake, you can stop the recording, scrub back to a good point before the mistake, and then carry on recording as if nothing had happened -- it sounds like a really simple feature, but to make it work in the cloud was extremely difficult.

There are two basic types of account to start with, Free and Plus. If you're a Free user, you can record up to 15 minutes at a time, all your presentations live in the public domain, and you see banner ads on the site. If you’re a Plus user (only $29/month subscription), you can record for 90 minutes, you have a whole load of privacy options, and no banner ads. We're working on a different slide conversion process for the Plus account where you’ll be able to keep all your animations and builds, but that’s not quite ready yet.

The future? We have lots of new ideas for features and we'll keep rolling them out as and when they’re ready.

Categories: interviews, online_presentations, powerpoint

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2 comments




posted by Geetesh on 3:27 PM IST



Rulers in PowerPoint are typically located on the top and left parts of the active slide, and by default they might not be visible at all. However, it is a great idea to make them visible because not only do they provide you with a visual cue about where you are placing slide objects, they also let you use other PowerPoint features like the grid and guides more usable. In this tutorial, you will learn how to show / hide these rulers in PowerPoint 2010. You will also explore some of the settings that influence the measurement units in the rulers.

Learn about viewing and using rulers in PowerPoint 2010
.

Categories: powerpoint_2010, shapes, tutorials

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0 comments




Saturday, April 09, 2011
posted by Geetesh on 12:08 PM IST



The Slide area in PowerPoint 2011 for Mac includes the actual slide, the slide workspace (blank area surrounding the slide), and the scrollbars that let you navigate to other slides (or the same slide when you zoom the view to a larger percentage). We discuss each of these individual interface elements in this tutorial.

Learn about the slide area in PowerPoint 2011 for Mac, and what you can do to make your slide editing easier and more productive.

Categories: office_mac, powerpoint_2011, tutorials

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0 comments




Friday, April 08, 2011
posted by Geetesh on 2:10 PM IST



Once you insert a SmartArt graphic within PowerPoint 2010, you might realize that the colors of the shapes comprising the SmartArt graphic are not exactly what you wanted -- and while it is possible to change colors of individual shapes within the SmartArt graphic, PowerPoint lets you change the colors of everything within the SmartArt graphic at one go -- not only does it save your time, but this also ensures that the different colors chosen are coordinated to look good together.

Learn how to change colors for a SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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0 comments




posted by Geetesh on 11:31 AM IST



Continuing our exploration of the new Microsoft PowerPoint 2011 for Mac interface that now sports the Ribbon, we now explore the Slides/Outline pane which is relatively similar in its look and feel to the one in older PowerPoint versions for Mac. The Slides/Outline pane is normally placed on the left side of the interface.

Learn about the Slide / Outline pane in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Thursday, April 07, 2011
posted by Geetesh on 3:32 PM IST



Inserting a SmartArt graphic within PowerPoint 2010 or even converting some bulleted text to SmartArt is easy -- you can choose from various SmartArt graphics variations available within PowerPoint. In this tutorial I'll show you how to change any existing SmartArt graphic to any other layout (type).

Learn how to change from one SmartArt graphic layout to another in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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0 comments




posted by Geetesh on 3:27 PM IST



The Status Bar is a thin strip located at the bottom of the PowerPoint 2011 for Mac interface. This area provides information about the active slide, and provides View options. If you have no presentation open in PowerPoint, the entire Status Bar area may be grayed out.

Learn about options available in the Status Bar within PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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0 comments




Wednesday, April 06, 2011
posted by Geetesh on 10:53 AM IST



After you have installed the STAMP add-in, you can find captioning options within the Video Tools Playback tab on the Ribbon. Do remember though that the Video Tools Playback tab is a contextual tab which appears only when you have a video clip selected in your presentation. Before adding captions, you need to insert a video (movie) clips in PowerPoint.

Learn how to create new captions for your video clips with the Caption Editor within the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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0 comments




Tuesday, April 05, 2011
posted by Geetesh on 2:04 PM IST



Once you have inserted a SmartArt graphic within PowerPoint (or converted some bulleted text to SmartArt), you can easily add more shapes to your SmartArt graphics with just a click or two. You can even delete shapes from any existing SmartArt graphic -- follow these steps to delete shapes from your SmartArt graphics in PowerPoint 2010.

Learn how to delete shapes from an existing SmartArt graphic in PowerPoint 2010.

Categories: powerpoint_2010, smartart, tutorials

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0 comments




posted by Geetesh on 1:10 PM IST



The Ribbon along with its tabs makes its debut in Microsoft PowerPoint 2011 for mac. Unlike the PowerPoint versions on Windows though, the Ribbon does not replace all the menus and toolbars that were found in PowerPoint 2008 and older Mac versions.

Learn about the Ribbon and its tabs in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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0 comments




posted by Geetesh on 12:02 PM IST



The STAMP add-in is designed for PowerPoint 2010 only and you may not be able to use it in previous versions such as PowerPoint 2007. Also at present, we only found a version of STAMP that works with the 32-bit versions of PowerPoint 2010. If all this sounds confusing, do not worry since I have this tutorial divided into three parts which will help you all the way from checking your PowerPoint version to downloading the add-in and installing it.

Learn how to download and install the STAMP add-in for PowerPoint 2010.

Categories: accessibility, powerpoint_2010, tutorials

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Friday, April 01, 2011
posted by Geetesh on 2:38 PM IST



Harman Singh is the Founder of two Internet platforms - authorSTREAM and WiZiQ. authorSTREAM.com is a PowerPoint sharing platform striving to make your presentations sharable on the Web - whether they are viewed from desktops, mobile phones or tablets like iPad.

authorSTREAM recently announced changes and improvements in their premium subscription plans -- Harman discusses this and more exclusively in this conversation.

Geetesh: Tell us more about the authorSTREAM premium subscription plans, and how they can help users with better presentation sharing options?

Harman: We have two types of subscription plans, called authorSTREAM Pro and Business. Both these plans collectively offer four different ways of sharing a presentation. Here are the four ways in which an authorSTREAM user can share a presentation:

  • Anyone with the presentation link can view the presentation after signing into their authorSTREAM account.
  • Only the uploader can view the presentation, keeping it completely private. With this option, a user can block complete access to a private presentation at anytime.
  • Only people who have a passcode can view the presentation. The passcode for each presentation is generated by the uploader.
  • Only a selected set of people can view the presentation (including non-authorSTREAM members). The uploader can deny permission to view the presentation at anytime.
These sharing options are offered under different membership plans. We also provide an option wherein users can secure the embeds of their private presentations on other websites or blogs. This gives them complete control over their private presentations. Even if some user gets the embed code from HTML source, the presentation does not play unless permitted. More, they can allow up to 5 different websites to embed their private presentations.

Geetesh: There are two premium plans: Pro and Business. How are they different from each other? Are they targeted to a different user base?


Harman: We have designed these plans keeping two different segments of users in mind. “Pro” is designed for a PowerPoint user who creates presentations to share, inform or showcase creativity. Such a user can be a blogger, trainer, entrepreneur or a manager, and would want to use authorSTREAM ad free, need extra storage for private presentations, analytics around his presentations and so on. And at the same time, we figured the right kind of price for such a user would be at less than $30/year or $2.50/month.

The other subscription plan, which we call "Business” is designed for business owners and marketers who want to use their presentations not just to share, but also for the purpose of marketing. It is also for someone who wants to completely brand their presentations with their own logo. For instance, users can remove the authorSTREAM logo from the presentation player, and get up to 5 channels that they can completely brand as their own, etc. More, we offer phone based support for such users too. This plan is available for $39.95/month.

You can read about the new Premium plans on our blog here.

Categories: authorstream, interviews, online_presentations, powerpoint

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