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PowerPoint and Presenting Blog: August 2013

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Bing Images Search by People

Friday, August 30, 2013
posted by Geetesh on 9:30 AM IST



Some keywords just belong to people -- typically most pictures that are related to sports, community activity, or physical fitness will have a human factor involved -- so it is not surprising that most pictures that show up as results for such keywords include people! Bing Image Search's People filter goes a little more further -- you can restrict your search to pictures where people's faces are prominent, or their heads and shoulders are more prominent. Unfortunately, this filter does not let you search for pictures with silhouettes or even with no people at all -- at least not yet.



Learn how to search images in Bing using the built in People filters.

Categories: bing, pictures, powerpoint, tutorials

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posted by Geetesh on 9:00 AM IST



Once you add multiple connectors that emanate from a Decision shape, you need to help your users decide where they branch their thought or work processes within the flowchart. This is typically done by adding a Yes or No caption to the connectors that output from a Decision shape. Depending upon whether the user's answer is Yes or No, they will decide which shape they need to move towards next within the flowchart -- the Yes and No captions can be easily added by inserting individual text boxes.



Learn about formatting connectors within flowcharts in Microsoft Office for Mac.

Categories: diagrams, flowcharts, office_mac, powerpoint_2011, tutorials

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Thursday, August 29, 2013
posted by Geetesh on 9:45 AM IST



Yes, it's true – you cannot create a PowerPoint presentation from scratch using Office Mobile for the iPhone. Although you can create a Word document or an Excel sheet from scratch, the same is not true for PowerPoint presentations – there may be some workarounds but even then you are limited since you cannot add new slides to your presentations.



Learn how to create a PowerPoint Presentation on Office Mobile.

Categories: ipad, iphone, office_365, office_mobile, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



Shapes in PowerPoint are very useful in representing design or content, or in showing a process or a sequence. However, when you create a slide that has such many shapes that make a framework, you'll find that most of your shapes may be of the same size and other attributes. Yes, you can go ahead and insert the same shape into PowerPoint repeatedly, but that will consume much of your productive time that you could have used elsewhere!



Learn how to duplicate shapes by dragging them to make copies on a slide in PowerPoint 2013.

Categories: powerpoint_2013, shapes, tutorials

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Wednesday, August 28, 2013
posted by Geetesh on 9:45 AM IST



Once you add a place such as your SkyDrive account to the Open tab within Office Mobile for iPhone, you can normally open your files off your SkyDrive account as easily as you would open any local file – but there’s a caveat – you need to be connected online all the time for this to work.



Learn how to open files in Office Mobile.

Categories: ipad, iphone, office_365, office_mobile, powerpoint, tutorials

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posted by Geetesh on 9:00 AM IST



Connectors are lines that link different flowchart shapes (or any shapes you place within your Microsoft Office documents). They are different from conventional lines because connectors, as the name implies stay connected to the shapes they are linked to. Move any "connected" shape, and the connectors move and reorient with the shapes automatically -- we will explore this further in this tutorial.



Learn how to use Flowchart and Connector shapes together in Office 2011 for Mac.

Categories: diagrams, flowcharts, office_mac, powerpoint_2011, tutorials

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Tuesday, August 27, 2013
posted by Geetesh on 10:30 AM IST



In this issue, we first bring you two interviews -- the first one is with Kit Seeborg, author of a great, new book on using SlideShare effectively. Brainshark's David Klein discusses how you can use their new VideoSync feature to sync your video and slides together within an online presentation. We then look at Bing's amazing filters that let you search by picture type and layout. Also learn how you can add one or more SkyDrive accounts to your Office Mobile on an iPhone. PowerPoint 2013 for Windows users can learn about dragging yellow squares on most shapes to create new shapes, using the Format Painter to copy shape attributes, and how one can easily select slide objects using the Selection Pane. PowerPoint 2011 for Mac users can learn about setting spell check options and using the Find and Replace feature. And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



PowerPoint 2013 continues the process of selection, then action for any object on a slide. If you cannot select an object, then you cannot modify it at all. Although this tutorial explains how you can select shapes on a slide, the process works the same way for any other slide object.



Learn how to select and deselect single and multiple shapes in PowerPoint 2013.

Categories: powerpoint_2013, shapes, tutorials

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Monday, August 26, 2013
posted by Geetesh on 9:30 AM IST



Andrea Meyer Andrea Meyer is an award-winning speaker, writer and ghostwriter. Known for her practical, how-to style, she's traveled to 40 countries speaking and writing about innovation and how to get breakthrough insights. She founded WorkingKnowledge.com in 1988 and works with CEOs, professors, and consultants to write their books, blogs, white papers, and online learning content. Her clients include IBM, Cisco, MIT, Harvard, McKinsey & Co., InnoCentive, AARP and OECD. Andrea has contributed to 35 books on business, innovation and psychology. She has an M.S. in Information Science, is a member of Mensa, and is listed in Who’s Who in America.

In this conversation, Andrea discusses her new book, Present Yourself: Using SlideShare to Grow Your Business, which she co-authored with Kit Seeborg.

Geetesh: How do you and Kit differ – and where do you both find common ground – and how did these differences and similarities help you both in creating this book?

Present Yourself: Using SlideShare to Grow Your Busines Andrea: Kit is the SlideShare expert, having served as SlideShare's content editor and community manager for three years. She's been on the digital frontier since 1995, and she is passionate about digital content, community and communications. I've been a writer and ghostwriter for 23 years and have worked on 35 commercially-published books, so I brought the book-writing expertise to our partnership. Together, we talked about each chapter, focusing on the information we wanted to share and how to get the message across. We also knew, right from the start, that we wanted to include real-world examples of how people are using SlideShare. We conducted more than 30 interviews with users, and we featured their stories in the book.

Geetesh: SlideShare by itself is a great platform to share presentations -- yet your book covers so much more than just SlideShare itself -- it even goes into the details about creating great content to start with. Can you share your thoughts about the content of your book?

Andrea: Our goal for the book was to write more than just a how-to technical manual. We wanted to provide insights into all the ways that SlideShare could be used by companies and individuals to grow their businesses and careers. That's why the book opens with a chapter on visual thinking. This chapter explains how and why visual thinking is changing business. Understanding this broader trend helps you design better slides, but it also gives you an edge in understanding where business is headed.

Similarly, our chapter on events and public speaking helps not only speakers but also event organizers make the best use of SlideShare. And, as you mentioned in your question, we provide tips for how to create compelling content in your content marketing efforts. The book covers a lot of ground, describing how to use SlideShare for sales, research, collaboration, recruiting, hiring and getting hired -- all with the goal of helping you grow your business or career.



Categories: books, interviews, online_presentations, presentation_skills, powerpoint, slideshare

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posted by Geetesh on 9:00 AM IST



Many dedicated programs do only flowcharts, and although Microsoft creates another program called Visio for Windows users that's more flowchart savvy than mainstream Microsoft Office programs, there's no version of Visio available for Mac users. And it really doesn't matter too much if all you need to do is create a basic flowchart because you can create flowcharts within your other Office programs such as Word, Excel, and PowerPoint! Why do we put forth such a recommendation? That's because these Microsoft Office programs already have all the abilities and options you need to create almost any type of flowchart you need – what’s more, you don’t have to buy and learn yet another program to do something that really is so simple!



Learn how to create a quick flowchart in Microsoft Office applications such as Word, Excel, and PowerPoint for Mac.

Categories: diagrams, flowcharts, office_mac, powerpoint_2011, tutorials

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Friday, August 23, 2013
posted by Geetesh on 9:30 AM IST



Searching for the right picture online involves more than just entering a search term and then praying that you find a picture that works best for you! You need to do a little more -- and that "little more" may be as simple a task as using a filter on the Bing Image Search site. Several common filters are available to narrow down your search results on Bing Images Search -- and one of these filters is Layout -- with this filter, you can restrict your search to pictures which are widescreen, square, or tall in orientation.



Learn how to search images in Bing using the built in Layout filters.

Categories: bing, pictures, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



To format any slide object in PowerPoint, you must select it. There are couple of ways with which you can select any slide object. Other than the obvious way of clicking the slide object to select, you can also use the Selection Pane. It's always more difficult to select overlapping slide objects or objects placed behind a larger object in busy, populated slides -- to select slide objects that are difficult to locate, you can use the Selection Pane.



Learn how to select Shapes using the Selection Pane in PowerPoint 2013.

Categories: powerpoint_2013, shapes, tutorials

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Thursday, August 22, 2013
posted by Geetesh on 9:30 AM IST



Kit Seeborg Kit Seeborg is a digital media consultant with over 15 years working in the online environment. From 2010 to 2013, Kit curated presentations for the SlideShare home page, wrote and edited its blog and newsletters, and represented SlideShare on its social platforms. SlideShare co-founder Rashmi Sinha refers to Kit as the "voice of SlideShare." Formerly the web producer for WebTrends, Kit was a member of the editorial team for WorldChanging.com and consults to Forture 100 companies and universities.

In this conversation, Kit discusses her new book, Present Yourself: Using SlideShare to Grow Your Business, which she co-authored with Andrea Meyer.

Geetesh: Tell us about your new book, Present Yourself -- and what motivated you and your co-author Andrea Meyer to write this book.

Present Yourself: Using SlideShare to Grow Your Busines Kit: Many of the millions of the people who create and deliver presentations have been doing so in the same way they have for years. With the introduction of SlideShare six years ago, a whole new platform appeared, and with it the opportunity to use slideshows in new ways. While working at SlideShare, I noticed that creative ideas for using presentations were getting tweeted, blogged and mentioned in interviews, but there was not a central place for people to go and learn about new best practices for using presentations as communications tools, and for being successful on SlideShare.

When all three SlideShare founders gave their full support for gathering these ideas into a book, we were on our way. With Andrea's years of successful book-writing experience, and my experience on the SlideShare team, we partnered to create a book that conveys the transition to more visual thinking in business, in addition to the first how-to guide for using SlideShare. We learned a lot from the community about how people are leveraging the SlideShare platform in new and creative ways. O’Reilly Media is the perfect publisher for Present Yourself. Their audience spans technology, design, business and innovation. And Tim O’Reilly, himself, is a SlideShare user.

Geetesh: In a world where content is being fed continuously, how can one presentation on SlideShare stand apart from many others?

Kit: When it comes to curation of the SlideShare home page, first impressions matter. Make sure your presentation has a distinguishable design and a title that quickly reflects what your presentation is about. Humor and the element of surprise always win the day!

The four factors that drive findability for a presentation are: content, context, design, and relevancy. These are also the criteria for getting your presentation featured on the SlideShare home page.

Content: Give a new twist to an established topic, or introduce an idea and explore it with your slides. Tell a story, and make it brief but complete. Be thoughtful in your selection of images and aim to make a visual connection with your audience and viewers.

Context: Be sure to explain, either visually or with some text, what connects your presentation to a larger conversation or topic. This is a good place to include what makes you qualified to offer this presentation, and what inspired you to take it on.

Design: Presentations are competing for views, so it’s essential that yours stands out visually. Unless you have an audience as large as that of Mary Meeker or Jeremiah Owyang, your slideshow design had better pop. Keep an eye on SlideShare presentations of the day to stay up-to-date on presentation design trends. For inspiration, you can view the archive of presentations of the day here.

Relevancy: Presentations that reflect current events, significant milestones and large (global impact) announcements will get immediate attention. When uploaded while an event is still getting press coverage, these presentations will rise to the top both on SlideShare and in search engine results.



If your presentation is truly going to stand out, it needs to be findable. Use the same best practices for SEO that you would for any other type of media. Create a meaningful title, using catchy keywords that will get your viewers’ attention. Add tags and include a written description of your presentation while it’s uploading. Share it on your social networks and ask your followers to share it, as well.

Follow Present Yourself on Twitter.

Categories: books, interviews, online_presentations, presentation_skills, powerpoint, slideshare

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posted by Geetesh on 9:00 AM IST



Imagine this situation -- you created a long presentation for a particular event or concept and then realize that you used the wrong terminology throughout the presentation. Then what would you do? Of course you can manually find the problem word and replace its each occurrence. But what if you have more than a few slides? Or even then, you might miss out locating the problem word in some occurrences. The best solution is using PowerPoint's Find and Replace option.



Learn how to find and replace words in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, proofing, text, tutorials

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Wednesday, August 21, 2013
posted by Geetesh on 9:30 AM IST



For almost every search term that you input on Bing's Image Search, you get results with tons of pictures scoured from every nook and corner of the internet. With so many choices, finding that perfect picture can become a challenge -- especially when you need a picture that's more akin to an illustration rather than a camera-clicked photograph. Similarly you may want to explore pictures that look like clipart. So in this tutorial, we will explore Bing's Type filter that lets you narrow down your search results to yield exactly the "type" of pictures you need.



Learn how to search images in Bing by using the built in type filters.

Categories: bing, pictures, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



You can easily duplicate stuff in PowerPoint -- you can just select a shape and press the Command+D key combination. However, such duplication copies everything: the shape, and its format attributes, such as all fills, outlines, and effects. Sometimes you may only want to use those fill, outline, and effect attributes for other shapes you create. Fortunately, the Format Painter command can rescue you from this monotonous task very easily. So what does the Format Painter command do?



Learn how to use the Format Painter effectively in PowerPoint 2013.

Categories: powerpoint_2013, shapes, tutorials

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Tuesday, August 20, 2013
posted by Geetesh on 10:30 AM IST



In this issue, we bring you some amazing arrow circle graphics -- these stand apart because most of these look hand drawn, and you can use them if you know how to copy and paste. We did not use any graphic files -- all you need is within existing PowerPoint slides -- just copy them and paste on your own slides! Kieran Chadha of BrightCarbon explains how you can structure and create a presentation from scratch in an exclusive interview. And then we go into a few hidden nooks and corners of PowerPoint so that you can re-discover Kiosk mode, a whole new way of viewing slides that's off the beaten path. We also look at Office Mobile on iPhones -- about how you can get started using this app. PowerPoint 2013 for Windows users can learn about flipping and changing shapes. PowerPoint 2011 for Mac users can continue exploring how to work with custom spelling dictionaries. And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:30 AM IST



David KleinDavid Klein is vice president of product management at Brainshark, Inc., a leading sales enablement platform provider. Brainshark’s offerings include Brainshark On-Demand -- for turning static content such as PowerPoint documents into online and mobile video presentations – and SlideShark, the award-winning app for showing PowerPoints on the iPad and iPhone. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing costs.

In this conversation, David discusses Brainshark's VideoSync feature, a new addition -- launched today -- to Brainshark On-Demand.

Geetesh: Can you tell us more about your new VideoSync feature, and how this allows users to combine video and slide content together?

David: Sure. We're excited to unveil the VideoSync feature, giving users a new, powerful way to present video content and increase audience engagement.

As you know, Brainshark On-Demand makes it easy to turn PowerPoint decks into dynamic video presentations that can be viewed anytime, on-demand, from desktops, laptops and mobile devices. One Brainshark presentation is viewed every 1.6 seconds in locations all over the world! Now, when creating a Brainshark presentation, users still have the option to add narration to their content via telephone or computer microphone – or they can choose to synchronize a pre-recorded video with their slides via VideoSync.

The feature is another way to bring your slides to life. VideoSync lets you display video and slides, side-by-side, to give your audience a unique and high-impact viewing experience. For example, you could have a "talking head" video clip, subject matter expert commentary, recorded product demo or executive speech play alongside and complement your slide content.

Brainshark's VideoSync Editor

VideoSync is easy to use, and Brainshark supports more than 100 different video formats. Simple drag-and-drop markers also let you synchronize on-click animations with the video content. You can also adjust the ratio of video-to-slide content – locking it in, or leaving it unlocked for your audience to adjust themselves, based on their viewing preferences.

Brainshark's VideoSync Player Mobile

Geetesh: VideoSync is now part of your Brainshark On-Demand product -- how does this feature synergize with other offerings in the same product?

David: VideoSync is available and compatible with all the functionality that has made Brainshark On-Demand a powerful, proven enterprise solution. For example, you can still include multiple file types in presentations; add polls, quiz and/or survey questions for greater audience interaction; set completion criteria for formal eLearning and mLearning courses; track presentation viewing activity with Brainshark's analytics; and more. Updating presentations is still very straightforward too -- you can edit and replace individual slides on your presentations as needed, without changing the accompanying video content. Of course, you're also still able to create Brainshark presentations without VideoSync, when side-by-side video and slides aren't the appropriate format for your content.

Creating Presentation - Add Narration

As always, it's great talking with you, Geetesh. Thanks for the opportunity to discuss this new feature. We're looking forward to seeing customers implement it to further 'wow' their audiences, and drive interest and engagement.

See Also: SlideShark - Box OneCloud Integration: Conversation with David Klein | Hyperlinks Support in SlideShark: Conversation with David Klein

Categories: brainshark, interviews, online_presentations, powerpoint, video

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posted by Geetesh on 9:00 AM IST



Sometimes while working in PowerPoint it may so happen that you know a particular word is misspelled, but PowerPoint's spell check doesn't seem to think so! This may be because your word is in all CAPS, or it may contain some numbers -- in these cases, and in number of other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings. Remember though that changing these options will apply to all Microsoft Office applications you have installed on your computer -- including Word, Excel, and Outlook.



Learn how to set spell check options in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, proofing, text, tutorials

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