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PowerPoint and Presenting Blog: March 2014

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Learn PowerPoint 2003 for Windows: Applying Masters

Friday, March 28, 2014
posted by Geetesh on 9:45 AM IST



Once you have applied a template within PowerPoint 2003 that has multiple masters, you can thereafter apply different Slide Masters to the slides in your presentation. This tutorial therefore assumes that your presentation already has multiple masters available. Having said so, the reason why you want to apply multiple masters is preferably only to have sets of slides that look a wee bit different rather than ending up with something that’s inconsistent. Ultimately the role of masters is to ensure that your presentation remains consistent in design, layout and form.



Learn how to apply Masters in PowerPoint 2003.

Categories: powerpoint_2003, templates, tutorials

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posted by Geetesh on 9:15 AM IST



Insert a table on your PowerPoint slide and then populate the table with content -- and, what comes next? Probably you need to add or remove rows and columns. Also, the table cells can be made larger or smaller without influencing the entire row or column -- and that's something that can be easily achieved by merging or splitting cells in your existing table. This is essentially true for tables that have two header rows, or even with tables that have a long phrase in the header row.



Learn how to merge and split table cells in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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posted by Geetesh on 9:00 AM IST



It really does not matter which program you are using on a Mac -- your Menu Bar remains constant irrespective of the program being used. Yes some menus do change but some such as the Apple menu are retained all the time. To activate the Menu Bar without a mouse, you can press the Ctrl+F2 key combination (or Ctrl+Fn+F2, if you use a smaller keyboard on a Mac laptop). Thereafter you access various menu options by typing their first couple of letters. Sometimes, this feature may suddenly stop working -- you may not be able to activate the Menu Bar using the key combination Ctrl+F2 (or Ctrl+Fn+F2).



Learn about troubleshooting the menu activation in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Thursday, March 27, 2014
posted by Geetesh on 9:30 AM IST



A PPTX file or any of the new file formats that Office 2007 and later use such as POTX or THMX are different than the older binary file formats such as PPT. Even more interesting is the fact that the actual file is not an XML based file but only a wrapper that contain many disparate and related XML based elements. The wrapper technology used is just simple ZIP technology. If you want to edit Office XML files, you will therefore need to unzip, edit, and finally zip the file. Alternatively, you can perform XML Editing using 7-Zip and Visual Studio Express -- both of these products are free!



Edit PowerPoint files within Visual Studio Express with a little help from 7-Zip.

Categories: powerpoint, templates, themes, tutorials

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posted by Geetesh on 9:15 AM IST



When a shape is inserted within PowerPoint, its default appearance is related to the points that it contains -- and you can thus change the actual shape to anything you want. PowerPoint's native Edit Points tool makes it almost a drawing program that provides you the option to play with vertexes (points), handles, etc. This is very similar to what you would do in Adobe Illustrator or CorelDRAW. By using the Edit Points tool, you can change a rectangle to a rhombus, or even edit a curved or freeform line differently.



Learn how to reshape a shape in PowerPoint 2013 by using the Edit Points option.

Categories: powerpoint_2013, shapes, tutorials

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posted by Geetesh on 9:00 AM IST



Unlike the Windows versions of PowerPoint where you can quickly press the Alt key to access the menu or even the Ribbon tabs, the Mac versions of PowerPoint provide no equivalent feature. However there is an alternative – you can learn how to invoke keyboard sequences by accessing your menu bar in PowerPoint 2011 for Mac.



Learn about keyboards sequences in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Wednesday, March 26, 2014
posted by Geetesh on 9:30 AM IST



Creating diagonal callouts in PowerPoint is quite simple as long as you know which tools you need to create them. Even before we show you how these can be created, let us first explore what exactly a “diagonal callout” is.



Learn how to create diagonal callouts in PowerPoint.

Categories: callouts, graphics, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



Using Tables on your presentation slides, you can make your data or other content look organized. Audiences can easily and quickly comprehend the data. Even with all this organization built-in within the tabular structure, tables still need aesthetics. A table on your slide looks good when its rows and columns are arranged and sized in a proper manner, and the table cell content is aligned well.



Learn how to distribute Table Rows and Columns in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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Tuesday, March 25, 2014
posted by Geetesh on 10:30 AM IST



We begin with an exclusive interview with David Klein, who discusses the new SlideShark Anywhere, a product that extends key SlideShark presentation capabilities to users on PCs, Macs and Windows 8 tablets. We then take you on a step-by-step tutorial for upgrading your PowerPoint 2013 to SP1.

PowerPoint 2013 for Windows users can learn about tables and callouts. PowerPoint 2003 users can discover working with Slide Masters.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:45 AM IST



Many users are familiar with keyboard shortcuts -- yet there are no real shortcuts for tasks users need to perform all the time -- this includes changing PowerPoint's views or even aligning or reordering slide objects. Thankfully, there are many keyboard sequences that work for these tasks. Most sequences entail that you press two buttons -- and then press a third button after a moment. So if the keyboard sequence is listed as Alt+S > H -- then you must press the Alt and S keys together -- let go those two keys and then press the H key.



Discover keyboard sequences for PowerPoint 2003.

Categories: powerpoint_2003, tutorials

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posted by Geetesh on 9:15 AM IST



When Callout shapes are used wisely, they can be impactors that convey a message. The attribution and positioning of the callouts has to be proper so that your audiences do not get lost. When inserted, Callouts take default formatting attributes from the Theme applied to the presentation, just like any other PowerPoint shape. You can later change their fill and/or outline and also apply a shape effect to them in the same way as you would do for any PowerPoint shape.



Learn about formatting Callout shapes in PowerPoint 2013.

Categories: callouts, diagrams, powerpoint_2013, tutorials

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Monday, March 24, 2014
posted by Geetesh on 9:30 AM IST



Torben LaustsenTorben Laustsen is co-founder of OfficeReports, a PowerPoint add-in that lets you add surveys within slides. His background is that of a market researcher. During the last 20 years, he has focused on research workflows, and how technology can support data collection, data analysis and the reporting of data.

In this conversation, Torben discusses Office Reports.

Geetesh: How does OfficeReports integrate with PowerPoint and Survey Monkey to create a unified survey experience? What motivated you to create this experience?

Torben: OfficeReports is a data analysis and reporting suite which simply works as a feature in PowerPoint. This means that raw data can be added directly into PowerPoint where the OfficeReports menu makes it easy to turn the data into tables and charts.

From the OfficeReports menu in PowerPoint, you can now access SurveyMonkey and add data from one of your surveys directly to your presentation.

About what motivated us to create this experience, we know that PowerPoint by far is the most popular tool for reporting survey data and that the process from survey data to tables and charts in PowerPoint is quite laborious. The process will typically require external software and a lot of copying and pasting. This is time consuming and the risk of errors increases.



By integrating data analysis and production of tables and charts in PowerPoint and by integrating with the most popular survey tool in the world now makes that process so much easier.

Geetesh: Can you share some examples of OfficeReports being used – a case study or just some thoughts?

Torben: Sure. Here is some examples of different types of tables and charts produced directly in PowerPoint based on OfficeReports:



And here a short video showing the integration with SurveyMonkey:



Categories: add-in, interviews, powerpoint, survey

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posted by Geetesh on 9:15 AM IST



After you insert a table in PowerPoint, you will certainly fill it with some content. Even after your table is populated, it may require more additions or deletions later. Like anything else in life, tables need to grow and accommodate more content -- or they may even need to shed some of it. Adding or removing content within a table usually entails adding and removing table rows and columns, as required.



Learn how to add and remove rows and columns within a table in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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Friday, March 21, 2014
posted by Geetesh on 9:45 AM IST



Every presentation you create has its own Slide Master, even if you are not aware. This Master governs the default attributes of all slides in your presentation such as the background, font choices, colors, and even the positioning of the placeholders -- this makes all your slides look consistent. However, even then some sets of slides within the same presentation may have disparate slide elements -- so you may have some slides that are governed by one Slide Master and other slides that are governed by a completely different Slide Master!



Learn about multiple Slide Masters in PowerPoint 2003.

Categories: powerpoint_2003, tutorials

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posted by Geetesh on 9:15 AM IST



Callouts are shapes that allow you to do numerous tasks: you can add text indications, create pointers, and also create comic-book style speech and thought balloons. You can create something that will attract the attention of your audience by combining the callouts with illustrations or photos of characters (both human and animal). All of the 16 Callout shapes available in PowerPoint cannot be used for text and thought balloons -- mostly you can use 4 of these shapes. While Rectangular Callout, Rounded Rectangular Callout, and Oval Callout shapes are speech balloons, the Cloud Callout is essentially a thought balloon.



Learn how to attribute and position Callout shapes in PowerPoint 2013.

Categories: callouts, diagrams, powerpoint_2013, tutorials

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Thursday, March 20, 2014
posted by Geetesh on 9:30 AM IST



SP1 for Microsoft Office 2013 has all the new updates which help in improving the security, performance, and stability of other Office 2013 products. Additionally, this SP is a roll-up of all previously released updates. You can either install SP1 automatically -- your Office 2013 programs will automatically notify you about the update or you can download SP1 and install it on your computer. The latter option is preferable if you have more than one computer where you want to install SP1 -- this will ensure that you don't have to download the large SP1 package multiple times.



Learn how to update your Office 2013 installation to Service Pack 1.

Categories: office_2013, powerpoint_2013

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posted by Geetesh on 9:15 AM IST



While working with tables in PowerPoint, you will always need to select some particular part of the table to work upon. For example, you may have to select an individual table cell, or even separate rows and columns while performing various tasks such as populating tables with content, or adding and removing table rows/columns, or even merging and splitting table cells. Sometimes you will also need to select contiguous cells in both rows and columns, or even the entire table itself.



Learn how to select table cells, rows, and columns in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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Wednesday, March 19, 2014
posted by Geetesh on 9:45 AM IST



While all the Masters that PowerPoint 2003 provides can make it easier for you to create consistent looking slides, there may be times when these Masters will not live up to your expectations. And it is important for you to be aware of these "caveats", so that you don't run into big problems without being aware!



Learn about caveats while using Slide Masters in PowerPoint 2003.

Categories: powerpoint_2003, templates, tutorials

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posted by Geetesh on 9:30 AM IST



David KleinDavid Klein is vice president of product management at Brainshark, Inc., a leader in cloud-based business presentations. Brainshark’s offerings include Brainshark On-Demand -- for turning static content such as PowerPoint documents into online and mobile video presentations -- and SlideShark, the award-winning app for showing and sharing PowerPoints from iOS devices and more. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing costs.

In this conversation, David discusses SlideShark Anywhere, launched yesterday.

Geetesh: Tell us about SlideShark Anywhere, and what’s the raison d'être of this app?

David: I'd be happy to. We continue to see great adoption of SlideShark -- which, to date, has been an iOS-only app. As many of your readers know, it lets iPad, iPhone and iPod touch users properly show and share PowerPoints from their iOS devices. SlideShark Team Edition, our multi-user, business version, is relied on by companies around the world to also securely distribute, track and manage presentations in the cloud; broadcast presentations live over the Web and more. We continue to see growing interest, enthusiasm and use among these corporate users.

In many organizations, though, not everyone who gives presentations has an iPad. In other cases, presenters have iPads and computers -- and folks like sales reps may want to present from their iPad while on the road and from their computer when at their desk.

For this reason, we created SlideShark Anywhere -- extending key SlideShark presentation capabilities to users on their PCs, Macs and Windows 8 tablets. These users can now access their presentation content from one place and present it from the most convenient device at hand. SlideShark Anywhere is browser-based and a feature of SlideShark Team Edition.

SlideShark Anywhere_presenter view screen

SlideShark Anywhere_full screen w tray

Geetesh: With PowerPoint already available on the same platforms, what additional capabilities does SlideShark Anywhere bring?

David: That's a great question: Why wouldn't you just use PowerPoint to present? While SlideShark initially launched to bridge PowerPoint's incompatibility on the iPad, companies today depend on the app for a lot more -- including many features that go beyond what PowerPoint offers.

For example, Team Edition subscribers rely on the app to:

  • Provide secure, central access to approved presentations.
  • Distribute and manage presentations in the cloud.
  • Track presentation views and activity -- including who's interacting with the content that has been distributed. This gives the marketing content authors clear feedback on which deck is being presented, time spent on each slide, attendees to any broadcast session and more. This all provides unprecedented insight into sales activities and content usage.
  • Broadcast presentations live over the Web and track attendance.
  • Ensure version control. When a presentation is updated, the latest copy is automatically pushed out to everyone with access to the deck, overriding the previous version.

So now, with SlideShark Anywhere, companies can take advantage of these benefits on a much larger scale, driving productivity and performance improvements, and shortening sales cycles. Their users can easily access approved, up-to-date content from a central location, and present and broadcast it from anywhere -- whether they’re on their iOS device, PC, Mac or Windows 8 tablet. And SlideShark's extensive reporting -- with data on shared and viewed content, decks presented/content usage, broadcast session attendees and more -- is available, regardless of whether the presenter used a mobile device or computer.

We're really excited to bring this to market and have had many requests from customers for this type of advanced functionality. We're grateful, as always, for the opportunity to discuss it with your audience. If they're interested in more details, we've provided a brief demo presentation below as well.



See Also: Brainshark’s VideoSync: Conversation with David Klein | SlideShark - Box OneCloud Integration: Conversation with David Klein | Hyperlinks Support in SlideShark: Conversation with David Klein

Categories: brainshark, interviews, online_presentations, powerpoint

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posted by Geetesh on 9:15 AM IST



Generally Callout shapes are connected to another figure or visual -- and these shapes contain some text. Callouts are not just any shape -- most of the time, callouts also have an attached line, arrow, or another pointer style that identifies it with a certain figure or visual. So in simple terms, callouts are those extra shapes with text that add value to other visuals. On their own, you'll hardly find callouts used anywhere.



Learn about Callout shapes in PowerPoint 2013.

Categories: callouts, diagrams, powerpoint_2013, tutorials

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Tuesday, March 18, 2014
posted by Geetesh on 10:30 AM IST



This week we bring you a Cartogram special issue! The easiest and most effective cartograms you can create within PowerPoint are distance cartograms. These distance cartograms are now becoming extremely popular, but creating them requires a fair amount of time and knowledge. But we've made this task easier for you.

PowerPoint 2013 for Windows users can learn about tables, scribble lines, and importing tables.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



Table Styles are pre-defined styles for tables that contain combinations of formatting elements such as fills, borders, and font colors. PowerPoint provides various such styles to choose from -- just a single click can make your selected table look great.



Learn how to apply preset Table Styles to your tables in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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