PowerPoint and Presenting Blog: May 2014

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Learn PowerPoint 2013 for Windows: Text Alignment within Table Cells

Friday, May 30, 2014
posted by Geetesh on 9:15 AM IST



As far as the content or even appearance is concerned, an individual cell within a Table in PowerPoint acts just like any other text box. Therefore, various text alignment options used for text boxes work with Table cells too apart for a few exceptions. Once a cell is selected, the Text alignment options for that cell can be found within the Table Tools Layout contextual tab of the Ribbon -- you can find them contained within the Alignment group.



Learn about the options for text alignment within Table cells in PowerPoint 2013 for Windows.

Categories: powerpoint_2013, tables, tutorials

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Thursday, May 29, 2014
posted by Geetesh on 9:15 AM IST



Although most people think of PowerPoint as a slide program, it's also a great drawing program that can in many ways be more easier to use than full-fledged illustration programs. Agreed, PowerPoint is not that full featured as far as drawing goes, but sometimes quick and easy is all you need! In this tutorial, you will learn how to draw a tree with just two simple shapes in PowerPoint 2013.



Learn how to use default shapes in PowerPoint 2013 to draw a quick tree.

Categories: drawing, graphics, powerpoint_2013, shapes, tutorials

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Wednesday, May 28, 2014
posted by Geetesh on 9:45 AM IST



We already explored what Color Models are, and we then looked at the RGB color model that uses three primary colors: Red, Green, and Blue to mix and create almost 16 million colors. All RGB colors have values for all the three option: R, G, and B. Assuming someone has provided you with an RGB value, and asked you to add a rectangle of that color to a slide, then how do you proceed?



Learn about how to work with RGB Colors in PowerPoint 2013.

Categories: color, powerpoint_2013, tutorials

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posted by Geetesh on 9:15 AM IST



In PowerPoint, the entire chart data that shows up in the form of series and categories is actually stored within an Excel sheet. These series and categories may show up on your chart in different ways depending upon the chart type. Almost any chart type, even if it is not a column chart, compares one set of values with another. Once you delete any of these values, they no longer show on your chart -- so the level of comparison reduces. However deleting is not always the best option, especially if you want to retrieve those values later whenever required. The solution is to temporarily hide values you no longer need, and then unhide them as and when you want to expose those values.



Learn how to hide Series and Categories for charts in PowerPoint 2013.

Categories: charting, powerpoint_2013, tutorials

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Tuesday, May 27, 2014
posted by Geetesh on 10:30 AM IST



Nancy Duarte speaks to Indezine in an exclusive feature about her new Persuasive Presentations online course. We discuss RGB as part of our new series on Color Models. In a version independent tutorial, learn how you can create a column chart that spans the columns across a single picture! And Claudyne Wilder interviews Thomas Hayes on how we all can refocus our nerves while presenting.

PowerPoint 2013 users can learn this week about inserting videos, and also about the missing option to insert video clips from the Clip Art task pane. We also look at Chart plot areas, and editing the data on which your chart is based. And then we teach you how to draw parabolas and hyperbolas.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



PowerPoint provides an extensive array of built-in shapes which help you create great looking graphics for your slides. You can manipulate these graphics by dragging their yellow squares or combining them -- but at times, you may not achieve the exact appearance you want. For instance, you might want a little curve in your shape edges rather than conventional straight lines. PowerPoint does allow you to tweak and make your shape look more organic than geometric curved lines.



Learn how to create curved shapes in PowerPoint 2013.

Categories: powerpoint_2013, shapes, tutorials

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Monday, May 26, 2014
posted by Geetesh on 9:45 AM IST



Like many other tasks you do in PowerPoint, inserting a new slide can be done in multiple ways. You just need to find a way that works best for you -- the following steps show you how you can do this simple task in PowerPoint 2013.



Learn how you can insert a new slide in PowerPoint 2013.

Categories: powerpoint_2013, tutorials

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posted by Geetesh on 9:15 AM IST



When you add a new chart in PowerPoint 2013, you will see that it has its roots in Excel -- all the chart data is also stored within an Excel sheet. When you edit chart data within Excel, the process may not be limited just to changing the values. You many also need to add a new Series or Category. If we use a column chart as an example, Series within your Excel sheet show up as the columns. Categories on the other hand are essentially a set of series.



Learn how to add and delete Chart Series and Categories in PowerPoint 2013.

Categories: charting, powerpoint_2013, text, tutorials

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Friday, May 23, 2014
posted by Geetesh on 9:45 AM IST



Unlike in PowerPoint 2010, there is no direct option to insert video clips from online sources such as Microsoft’s clip art collection in PowerPoint 2013! What’s more, Microsoft has removed its online clip art collection from its Office Online web site – so there’s no way you can get those video clips from within a web browser and insert them in PowerPoint 2013 easily.



Learn about the missing option to insert a video clip from the clip art pane into PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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posted by Geetesh on 9:30 AM IST



Color in electronic devices is made up from light, as already discussed in our Color Models article. The three primary colors of this electronic color model are red, blue, and green -- thus this model is called the RGB color model. RGB is essentially an abbreviation for Red Green Blue.



Learn about how Red, Green and Blue comprise the primary colors within our computer screens.

Categories: color, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



A Hyperbola is essentially composed of a smooth curve that is not too different from a parabola, but this smooth curve also has a mirrored image of itself so that the finished shape looks like two infinite bows. In thus tutorial we'll show you how you can draw a hyperbola using the drawing tools available in PowerPoint 2013.



Learn how to draw a hyperbola in PowerPoint 2013.

Categories: graphics, powerpoint_2013, shapes, tutorials

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Thursday, May 22, 2014
posted by Geetesh on 9:30 AM IST



Nancy DuarteNancy Duarte has been Principal at Duarte Design since 1990. Her firm is in the heart of the Silicon Valley, and the client list is loaded with Fortune 500 companies. Her passion for business communications that are clear, meaningful and attractive has opened doors for her in a business world full of cluttered and complex visual communications.

In this conversation, Nancy discusses Duarte’s new Persuasive Presentations eCourse.

Geetesh: What motivated you to create the Persuasive Presentations eCourse? And what can a participant of this course expect to be his or her takeaway?

Nancy: The eLearning space needs imagination right now. Training is moving online at a rapid pace, but that doesn't mean it's effective. We originally started considering online training after several clients asked for it. Technology allows companies to collaborate globally, so it doesn't always make sense to bring a facilitator onsite. We wanted to build something that ensured people would engage and be as effective as our instructor-led workshops.



So, I asked my team to create an online course like no other. I wanted it to rival an old-time radio show, and they surpassed my expectations with their creativity! Learners will gain a new perspective on their presentation and their audience. The Persuasive Presentations eCourse is based on my HBR Guide to Persuasive Presentations, so it covers everything from crafting the message, creating compelling visuals, and delivering your presentation in a way that will resonate with your audience.

Geetesh: Your name has a high brand value, and whatever you say inspires presenters worldwide. Tell us about your personal involvement in the Persuasive Presentations initiative.

Nancy: In addition to providing the content for the eCourse from my HBR book, I open each segment of the course with a video, and provide voice-overs throughout the segments. Aside from my on-screen involvement, I partnered with our Academy team from inception through go-live to ensure that the content was insightful, engaging, and immediately applicable.



I want Duarte to start to shift the expectations in the online learning space, just as we did with traditional presentations. It is filled with information and exercises that users could reference again and again.

We pushed until our eCourse was an award-winning product (literally, it won an award already) to give to our audience. I'm extremely proud of what we've created, and I truly believe that the Persuasive Presentations eCourse can help change the world.

See Also: Nancy Duarte on Indezine

Categories: interviews, presentation_skills

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posted by Geetesh on 9:15 AM IST



When you insert a new chart in PowerPoint 2013, you might notice that an instance of the Excel sheet containing some dummy data for your chart pops up within PowerPoint -- you then change the data within that instance of the Excel sheet to auto-update the chart on your slide. However, this Excel instance that stores your data has no separate existence -- there's no separate Excel sheet that contains your data. In fact, this Excel sheet is stored within your PowerPoint presentation itself.



Learn how to edit chart data in PowerPoint 2013.

Categories: charting, excel, powerpoint_2013, tutorials

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Wednesday, May 21, 2014
posted by Geetesh on 9:45 AM IST



The moment you add a Slide Number to your slides in Normal view, you expect to see them immediately thereafter. However many times you may not see any Slide Number – or worse, you may see the Slide Number in just a few of the slides! To remedy this situation, you have to ensure that both the Slide Master and the Slide Layout for any given slide does contain the Slide Master placeholder – this is something you can do only within Slide Master view, as explained within this tutorial.



Learn how to add Slide Numbers within Slides Masters in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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posted by Geetesh on 9:30 AM IST



Thomas Hayes is a master salesman, owner, CEO of Beantown Toys, visionary, author, and motivational speaker. With an iron will forged out of the tragic experience of losing a leg to cancer in childhood, Hayes has a compelling history to share with his audiences. Here are his secrets to being present in the moment with his audience.

What is the best way you have learned to channel your nervousness?

When I am waiting I focus myself in the moment. I watch what is happening. I look at the lighting. I sense how the sound system is working. I watch where is the audience’s attention…on themselves; on the food; are they preoccupied? I take all of my attention away from myself.

What is your secret about calming down and being with your audience?

Intention is my secret. I make my intention to give something to the audience and then I have all the power. If your intention as a speaker is to receive, then you are trying to get something. You have given the audience all the power. When I watch an open-mike night, I see young comedians who are always thinking about themselves. They are focused on receiving laughs and applause. They have to shift from receiving to giving.

What is your one sentence about being with your audience?

Change your attention and shift from self-conscious to audience-conscious.

What do you do when you are in the middle of speaking and you realize you have lost or are losing the audience?

I go back to building a bridge to my audience. I stop and ask the audience a question so the pressure is off me and on the audience. “Let me ask the group this question right now.” This is the quickest technique to regain power. I stop thinking about myself. Remember, my goal is to give to my audience.



Claudyne WilderClaudyne Wilder coaches executives, managers, and salespeople on how to deliver presentations that get to the message. Her clients give compelling, passionate presentations. Her company has an ongoing contract to give her Get to the Message: Present with a Purpose workshop at a Fortune 100 Global Pharmaceutical Company. Claudyne brings a unique and invigorating perspective to her work from her years of studying the Argentine Tango.

Do visit Claudyne's site at Wilder Presentations to sign up for her blog, her tweets or to download some free presenting tools.

See Also: Claudyne Wilder on Indezine

Categories: guest_post, opinion, presentation_skills

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posted by Geetesh on 9:15 AM IST



Several previous tutorials have explored the different drawing tools in PowerPoint 2013, and how they work -- we have worked with line drawing tools such as line, curve, freeform, and scribble. Using these line tools, you can draw almost anything in PowerPoint that you normally draw in high-end illustration programs. In this tutorial, you will learn how you can draw a parabola in PowerPoint 2013 using some of these drawing tools.



Learn how to draw a parabola in PowerPoint 2013.

Categories: graphics, powerpoint_2013, shapes, tutorials

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Tuesday, May 20, 2014
posted by Geetesh on 10:30 AM IST



We begin by looking at color models. We also have not one but three exclusive interviews this week. First of all, hear from SlideShare's Andri Kristinsson about their new Android app that lets you view presentations on a mobile device. Then we have Ryan Avery who discusses his Speaker, Leader, Champion book that he co-authored with Jeremey Donovan. Simon Morton of UK based Eyeful Presentations finally discusses his new book, the Presentation Lab.

PowerPoint 2013 users can learn this week about creating anchor points for Connectors, data tables in charts, and working with comments. We also show you how you can create a Target diagram.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



In a chart, the Plot Area is the layer placed between the Chart Area and other chart elements such as Data Series and Gridlines. This layer typically also has the axes on its perimeter. Typically the Plot Area looks as if it is merged into the Chart Area because it is often transparent, and you can see the Chart Area through it. So, you may not be able to distinguish it from the Chart Area. This default status works well. However, you can format the Plot Area separately to highlight it. You can change its appearance by applying fills, borders, and effects with just a few clicks.



Learn about the Plot Area for charts in PowerPoint 2013.

Categories: charting, powerpoint_2013, tutorials

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Monday, May 19, 2014
posted by Geetesh on 9:45 AM IST



When two or more people are involved in designing a presentation, there needs to be a channel for feedback. The Comments option works great for this purpose since it allows feedback without actually editing the slides themselves. A comment is a note that can be attached to any slide object or to a whole slide. You can add comments to write important notes for particular slide objects or for the slides themselves. This is a great way to provide feedback. Once a comment is added, you can edit the comment.



Learn how to add, edit, or delete Comments in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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posted by Geetesh on 9:30 AM IST



In PowerPoint, you can always fill your chart's data Series with a picture of your choice. However, the problem with this approach is that your picture will be squeezed in different ratios to fit into the Data Series. This discrepancy causes the columns to have squeezed fills, and that's something that really does not get a higher aesthetic rating! There is a way to solve this issue, especially if your Column chart includes only one Data Series.



Learn how to make your chart columns to show the background fill in PowerPoint.

Categories: charting, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



If you want to insert a video clip within your PowerPoint slide, spare a thought for why you would insert video clips in the first place. Most of the video clips are just added to grab attention. Fortunately, there are a few good reasons to adding video clips -- let us explore these, and then show you how you can add a video clip to your slide in PowerPoint 2013. Here are the good reasons.



Learn how to insert a video or movie clip in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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