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PowerPoint and Presenting Blog: September 2014

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint and Presenting News: September 30, 2014

Tuesday, September 30, 2014
posted by Geetesh on 10:30 AM IST



Within our better charts series, we look at how you can encourage yourself to practice often, or even hire a chart designer. We have an exclusive conversation with Irwin Hipsman of Brainshark, who discusses the amazing animated content slides that his company is giving away. We also bring you a new series of animated gears.

PowerPoint 2013 users can learn about Pictures, Video and Charts.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Diamond on 9:45 AM IST



Once a picture is inserted within PowerPoint, any manipulations you make to that picture are strictly only on the surface. The appearance of the picture changes on the slide, but the unaltered picture is stored within your PowerPoint presentation. Essentially that's good because if you make many changes to a picture -- and then regret experimenting -- then you can just reset your picture rather than starting all over again! There's one caveat though -- the option to reset any picture back to its original form works only if you have not run any compression options for pictures within your presentation.



Learn how to reset pictures in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Diamond on 9:15 AM IST



Do you want to add a video clip to your PowerPoint slide so that it continues to play across subsequent slides? This actually means that when you move from one slide to another, the video continues playing without any interruption. In PowerPoint 2007, Play Across Slides option was available in interface -- but in PowerPoint 2010 and 2013 it has been removed within the interface -- however, we found a workaround to get this option back, as explained in this tutorial.



Learn how to play a video clip across slides in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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Monday, September 29, 2014
posted by Diamond on 9:45 AM IST



Imagine you have inserted a picture in PowerPoint 2013, and then applied various picture editing options to enhance its appearance. For example, we added a border, applied some Picture Effects, etc. And then you realize that you have a better picture, or your boss asked you to change the existing picture to another one, but with all the same effects! You would probably delete the original picture and start all over again, and yes, that is a long process! Or you can change any existing picture into another with just a couple of clicks -- retaining all effects.



Learn how to change (replace) one picture into another in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Geetesh on 9:30 AM IST



Carmine Gallo is a communication coach for the world’s most admired brands. He has helped transform the storytelling culture at Intel, Coca-Cola, LinkedIn, Chevron, and many others. He is an Emmy award-winning journalist, Forbes.com columnist, and popular keynote speaker on the topic of leadership and communication.

In this conversation, Carmine discusses the findings of the Prezi/Harris Interactive Survey, for which he collaborated with Prezi.

Geetesh: In your recent survey, it was found that most presenters are not effective – and audiences are not receptive! What do you think about this scenario?

Carmine: It doesn't surprise me. What surprised me that was that only 70 percent of those who give presentations consider presentation skills critical to their career success. The other 30 percent just don’t know it yet!

The Prezi/Harris Interactive survey found that 63% of those who present agree that "slide based presentations" can be boring. That's because, they are. The typical slide is the least effective way of delivering information. Slides that contain heavy text, words, and bullet points are the least persuasive way of changing hearts and minds. My favorite presentations — the ones which are the most successful — are highly visual and engaging. If you're going to tell a story, for example, I want to see the people you’re telling the story about. I don't need read words while you’re sharing the story. Visuals complement the narrative.



Geetesh: What is your advice to presenters to tackle this difficult scenario?

Carmine: Think visually. Craft the narrative before designing the presentation. You can do this in a number of ways. I like the old fashioned white board. Another opportunity is to use platforms like Prezi which allow you to create notes and sketches in the program before you design the slides. Regardless of the type of software you use to craft and deliver your presentation, think about telling visual stories. I analyzed more than 500 of the best TED talks. In some of the better ones — the most viral, the longest standing ovations, etc. — stories made up a full 65 percent of the content. Data and statistics made up about 25 percent. The story must come first. The presentation enhances, complements, the story and brings it to life.

See Also: Talk Like TED: Conversation with Carmine Gallo | Carmine Gallo on Indezine

Categories: interviews, presentation_skills, prezi, survey

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posted by Diamond on 9:15 AM IST



After inserting a video clip into PowerPoint, you can play the clip with minute control over its volume, looping, rewinding, etc. Rather than create smaller tutorials that explore these options, we are exploring them all on this page. Before we do so, it's important to understand that these abilities only exist so that you can use them when they are required, rather than using them just because they exist!



Explore advanced options in PowerPoint 2013 for looping, playing, and rewinding videos.

Categories: powerpoint_2013, tutorials, video

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Friday, September 26, 2014
posted by Diamond on 9:45 AM IST



PowerPoint is a slide program but that doesn't mean that it does not have some cool picture editing tricks up its sleeve. When we say "cool", we certainly do not mean just inserting a picture, or even the fact that you can apply corrections or recolor hues. PowerPoint 2013 provides around 23 filters as part of its Artistic Effects options. Some of these filters (effects) can make your pictures look like paintings or sketches, and others can change the texture of your pictures.



Learn how to apply Artistic Effects to pictures in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Diamond on 9:30 AM IST



It's always been the norm that you will enjoy the work that you are passionate about, and chart designing is no exception. There's so much to learn about creating better charts that are effective in sharing information or data with others. And if you do not have the time to learn chart design, that's OK too. There are many professional slide designers who can create awesome charts for you.



Consider improving your chart design skills, or hire someone who can do it a little differently!

Categories: charting, design, powerpoint, tutorials

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posted by Diamond on 9:30 AM IST



When you insert a video clip in PowerPoint, you may find that the inserted video starts playing abruptly when started within the Slide Show view, causing a jarring interruption to the flow of your slides. Not only can the sudden movement within the video clip area disrupt the flow, but the instant playing of a video clip may appear as a surprise. This sort of disruption can be worse if you have trimmed your video clip. Clearly this is not a very professional or acceptable state of affairs. Fortunately, this is avoidable if you opt to add Fade In and Fade Out effects to the beginning and end of your video clip.



Learn how to fade in or fade out your video clips in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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Thursday, September 25, 2014
posted by Diamond on 9:45 AM IST



Working with pictures in PowerPoint 2013 can be so much fun and fulfilling at the same time. One of the coolest options is to recolor the hue of your entire picture so that it looks almost like a duotone picture. You have already learned how to apply corrections to your inserted pictures -- and this Color option can help you do more with your pictures. Be aware though that although the option itself is called Color, it does not work like a coloring book -- rather it changes the overall hue color of the entire picture. This option also allows you to saturate color values, change the overall color tone, and do more.



Learn how to change the color hue of pictures in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Diamond on 9:15 AM IST



After adding Bookmarks to video clips in PowerPoint 2013, you may want to know how you can edit and remove those Bookmarks. At this point of time, let's state some facts -- we have bad news and good news. The bad news is that PowerPoint does not let you edit the inserted Bookmarks -- for instance, you cannot change the time of the Bookmark from 25 seconds to 28 seconds. You will have to remove the Bookmark you wanted to edit, and add a new Bookmark all over again! On the other hand, removing a Bookmark is easy -- and that is the good news!



Learn how to remove Bookmarks from a video clip in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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Wednesday, September 24, 2014
posted by Diamond on 9:45 AM IST



A picture needs to be corrected when it's appearance is too dark or too bright -- and this can happen if the lighting was not proper when you clicked the original picture with your camera. Additionally, you may also want to make some tonal changes to a picture so that it stands apart. In this tutorial you will learn how to make corrections to inserted pictures in terms of their brightness, sharpness, softness, and contrast values -- all from within PowerPoint 2013 without having to use an external program!



Learn about the Correction option for pictures in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Geetesh on 9:30 AM IST



Irwin HipsmanIrwin Hipsman is the Director of Customer Community at Brainshark, Inc. Brainshark's cloud-based software lets users create online and mobile video presentations -– using simple business tools like PowerPoint and the telephone –- and then share and track their content. Thousands of companies use Brainshark to improve the reach and results of their business communications, while dramatically reducing costs.

In this conversation, Irwin discusses Brainshark's repertoire of amazing animated slide content.

Geetesh: You folks at Brainshark created a repository of slide content that users can download for free and use – can you tell us more about this content?

Irwin: Many of Indezine's readers are familiar with Brainshark's cloud-based business presentation solutions for sales, marketing and training. Every month, tens of thousands of PowerPoint presentations are uploaded for either live presenting using SlideShark or for the delivery of voice-enriched presentations using Brainshark On-Demand.

So the business presenters that use our products are heavy users of PowerPoint, but designing graphics for visual communications may not be every presenter's strong suit. The more that we can provide helpful resources to our users, the more successful they will be in delivering engaging communications in a short amount of time. If you search the web, you will find lots of PPT background templates, but very few places to access pre-produced animations to use in presentations. The animations templates can both save people time and provide inspiration. What I particularly like about them is the ability to deconstruct or see how the effects were built by looking at the animation and selection panes.

Geetesh: What are the most popular content types available within this repository? And how can users send you feedback about what they would like you to provide next?

Irwin: We've seen great response to prior templates we've issued. In this new collection, we looked at what people downloaded the most, and added to that based on what we felt would round out the collection. We've also greatly improved how users can navigate the templates to quickly find what they need.

So far, the most popular are the highly visual animations, which you can see below.

Brainshark Slide Content

Anyone can access the animations templates by visiting this page. There are 9 categories including agendas, maps, calendars and timelines – all things that business communicators frequently need. Just choose the collection and you will see a Brainshark presentation that shows what the animations look like.

Brainshark Slide Content

Then you can access it from the attachments tab. Once downloaded, the slides and animations are completely editable. You can change the text, size, and speed of animations, colors – anything you would normally do with your own slides. If you are not familiar with PowerPoint animations and how to work with them, check out the Brainshark PowerPoint Helpful resources page for a wide range of tutorials.

We are always on the lookout for additional animations and we encourage your readers to contact us at [email protected] to provide or license your animations.

I also just published a 3-part blog series, What can you learn from a 30-second TV commercial or a 4-minute radio news story. Part 2 may be of interest to your readers as it looks at the relationship between TV commercials and Animations.

Categories: animation, brainshark, interviews, powerpoint

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posted by Diamond on 9:15 AM IST



If you want your inserted video clip to play from a certain point within the video clip, you can actually trim the video so that it only plays the parts you want. However, there is another elegant solution that lets you achieve the same results, and do even more. This feature is called a Bookmark - it is similar to the conventional bookmarks you place within the pages of a book you are reading. Just like how you can easily go to that particular page with the help of a bookmark, the Bookmark you add to a video clip becomes an indicator of the position you want to go to.



Learn how to add Bookmarks to video clips in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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Tuesday, September 23, 2014
posted by Geetesh on 10:30 AM IST



Within our better charts series, we explore if charts should be animated or not? We also explain why you should stay away from 3D charts. A reader comment ended up being a whole new tutorial that looks at slicing and animating pictures inside PowerPoint.

PowerPoint 2013 users can learn about SmartArt, Video and Charts.

And finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Diamond on 9:45 AM IST



When a picture has been inserted, you might want to make adjustments to the picture itself so that it looks distinctive and focused. You can change a picture's look by resizing, cropping, changing color values, adjusting saturation, or by applying artistic effects. In this tutorial, we'll explore the options available within PowerPoint 2013 to make these picture adjustments.



Explore various Adjust Picture Options available in PowerPoint 2013.

Categories: pictures, powerpoint_2013, tutorials

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posted by Diamond on 9:15 AM IST



PowerPoint 2013 accepts more video file formats than previous versions, and can do a lot more with videos, including trimming of video clips. However, it also embeds all inserted video clips by default -- and this can result in huge presentations that contain huge video files! This ultimately occupies oodles of disk space and may also make PowerPoint work a wee bit slower. To tackle this problem, you can explore the media compression abilities built right inside PowerPoint 2013 -- you no longer need any third-party media compression tool since PowerPoint's native Media Compression options make this task very easy indeed.



Learn about video compression options in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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Monday, September 22, 2014
posted by Diamond on 9:45 AM IST



In your chart, Axis Labels are the labels for the Categories and Values on chart axes. So where do these labels come from? Category axis labels reflect the Category names within your data (typically within the built-in Excel sheet). Values on the other hand are determined by PowerPoint based upon the maximum value in your data -- the minimum value is always set to zero. Of course you can change the Minimum and Maximum values if you want.



Learn how to change the axis labels in PowerPoint 2010.

Categories: charting, powerpoint_2010, tutorials

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posted by Geetesh on 9:30 AM IST



Here's the new, fourth set of animated Gears -- we call this one More Gears! Like the earlier series, these come in both animated & non animated versions. The time-consuming process of using Gears and animating them in PowerPoint is now made easy again. You can just copy these gears from the downloaded presentation and directly paste them within your own slides. What could be easier? And what do you get? Not 1, not 2 – but 6 highly detailed gear styles, each of them in so many sizes!



Download and use these slides.

Categories: animation, design, graphics, powerpoint, presentation_samples

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posted by Diamond on 9:15 AM IST



When you insert video clips in your presentations, you may find that the video clip inserted may be too long. Or maybe you just need to show part of the video clip, rather than wasting your audience's time showing them the entire clip. Yes, you can use the Player Controls bar to scrub and play the clip from exactly where you want it to begin. However, scrubbing a clip in front of an audience can appear unprofessional. Another way is to trim the video clip outside PowerPoint in a dedicated video program. You have one more option, and that is to use the Trim Video option within PowerPoint to get the results.



Learn how to Trim a video clip in PowerPoint 2013.

Categories: powerpoint_2013, tutorials, video

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