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PowerPoint and Presenting Blog: February 2015

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Pictures in Content or Picture Placeholders

Friday, February 27, 2015
posted by Diamond on 9:15 AM IST



Placeholders in PowerPoint make it easy for the users to insert any media file such as pictures, video, audio, etc. For Pictures, PowerPoint provides two placeholders Content and Picture. Although both placeholders enable you to insert pictures, there is a difference in the way that pictures behave when inserted within these placeholders. In this tutorial we'll explore the difference in between Content and Picture placeholders.



Explore the difference in between content and picture placeholders.

Categories: pictures, powerpoint, tutorials

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Thursday, February 26, 2015
posted by Diamond on 9:15 AM IST



If you want to logically categorize your presentation slides so that they can be easily managed, then you should use the Sections option. You are not just limited to adding and renaming Sections -- you can also move slides from one Section to another, or change the order of Sections, or collapse / expand Sections etc. Other than these activities, you can also remove a Section, as explained in this tutorial.



Learn how to remove Sections in PowerPoint 2013.

Categories: powerpoint_2013, slide_management, tutorials

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Wednesday, February 25, 2015
posted by Diamond on 9:30 AM IST



Atoms represent activity at the most minute level, and are often used to suggest agility! In this set, we bring you not one or two, but ten variations of these atoms. These atom graphics can be used on their own, or also combined with other graphics such as a human head to create a larger concept or analogy!



Download and use these shapes in your slides.

Categories: graphics, powerpoint, presentation_samples, shapes

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posted by Diamond on 9:00 AM IST



Creating Sections in your presentation helps you to logically categorize your presentation slides so that you can easily manage them. Just adding and naming sections is not all that you can do. You can do more such as moving slides from one section to another, or changing the order of the sections, or collapsing / expanding sections etc. Other than these activities, you can also remove a section. This removing action itself has got few more options, as explained in this tutorial.



Learn how to remove Sections in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, slide_management, tutorials

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Tuesday, February 24, 2015
posted by Diamond on 10:30 AM IST



This time we bring you a new series of Irregular Shapes. Plus there is an exclusive conversation with Art Holden who discusses the new additions at Presenter Media, and the closure of Microsoft's Clip Art Gallery. We also have a series of Adobe Presenter tutorials. PowerPoint 2013 for Windows users can learn about moving slides between Sections, and how they can compare and merge presentations. PowerPoint 2011 for Mac users can learn about reusing slides via drag and drop, and also about moving slides between Sections – the latter tutorial is also available for PowerPoint 2010 for Windows users. And don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Diamond on 9:45 AM IST



Many applications, including PowerPoint allow you to record your voice using a connected microphone. In PowerPoint such recorded voice-overs work very well as slide narrations. However, if your connected microphone does not work using the recording options in PowerPoint or another application, then you may have to first find if the microphone hardware was detected or not by the Mac OS X. Also if detected, has it been selected for recording? In this tutorial, we will discover how you can take care of these concerns -- follow these steps to learn more.



Learn how to set up a recording audio device in Mac OS X.

Categories: narration, office_mac, powerpoint, sounds, tutorials

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Monday, February 23, 2015
posted by Diamond on 9:45 AM IST



Every presentation created has an intended presenter, who delivers the presentation. In Adobe Presenter you can assign a single presenter to all slides in a presentation, or assign different presenters to individual slides. You can not only assign presenter(s), but can also add detailed information about presenters such as the name, a photograph, their job title, a short biographical notes, a company logo, and also contact information. You don't have to fill in all fields. Adding a presenter will make your presentation more credible.



Learn how to add presenters in Adobe Presenter.

Categories: add-in, adobe_presenter, powerpoint, tutorials

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posted by Geetesh on 9:15 AM IST



Let's imagine you have a 3 minute video or audio clip. Exactly after the clip has played for a minute, you want some text to appear super-imposed above the video clip, or just show on the slide while the audio clip is playing. All this while, the original audio or video clip should continue playing. It might seem difficult, but you can end up with these results quite easily using the Trigger Animation option. These Trigger animations typically happen as a result of a click on some other slide object -- but in PowerPoint 2010, you can now cause Trigger animations to also happen on media playback through a Bookmark.



Learn how to animate any object on a slide in PowerPoint 2010 while a media clip on the same slide is still playing.

Categories: animation, powerpoint_2010, sounds, tutorials, video

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Friday, February 20, 2015
posted by Diamond on 9:15 AM IST



If you are working on a presentation with your clients, or even a co-worker -- then you might end up in a situation where you both did not work on the same copy, one after the other. Instead, you worked on two different copies. These copies contain changes done by you both -- some similar and some different. Now you need to compare and merge these copies into a single, cohesive file without losing anything at all! Yes, you can manually compare side by side in PowerPoint 2013 -- this option works great if there are very few changes. For anything more involved, you will want to use the Compare feature which was introduced in PowerPoint 2010 for Windows. This feature combines two presentations provided by you, and then shows you the differences between them. You can then decide which changes to include, or discard within the final version of your presentation.



Learn how to compare and merge presentations in PowerPoint 2013.

Categories: powerpoint_2013, slide_management, tutorials

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Thursday, February 19, 2015
posted by Diamond on 9:45 AM IST



For those of you who are not familiar with Adobe Presenter, this is a PowerPoint add-in that lets you create eLearning content within PowerPoint. The Slide Manager option in Adobe Presenter allows you to view and adjust your individual PowerPoint slide properties. The information provided by Slide Manager is more detailed than what you can access within the PowerPoint interface. For example, you can see a thumbnail of each slide -- next to each thumbnail, you'll find details about Slide Title, Presenter Information, Navigation Name, Navigation Options, Slide Advance Behavior, Lock Slide Information, and Multimedia Information.



Explore the Slide Manager in Adobe Presenter.

Categories: add-in, adobe_presenter, powerpoint, tutorials

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posted by Diamond on 9:30 AM IST



To make your slides look more pleasing and aesthetic, you must add a personal touch. Using geometric shapes on your slides provides an organized look to your slides, but for that personal touch, your slides can use shapes such as these, that are irregular and organic. What if you could make all shape segments in your slides curved, slanted, and natural looking - as if they are hand-drawn? Won't that look more organic? If you agree, then you will certainly love these new irregular shapes for PowerPoint.



Download and use these shapes in your slides.

Categories: graphics, powerpoint, presentation_samples, shapes

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posted by Diamond on 9:00 AM IST



Your presentation slides become more easy to manage when you create and rename Sections. By using Sections in your presentations, you can logically categorize your presentation slides. If you want to move a particular slide or set of few slides from one Section to another, you can easily do so in PowerPoint 2011.



Learn how to move slides from one section to another in PowerPoint 2011.

Categories: office_mac, powerpoint_2011, slide_management, tutorials

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Tuesday, February 17, 2015
posted by Diamond on 10:30 AM IST



This week, you will learn how to create awesome Word Clouds for your PowerPoint slides using Word Cloud Generator. Then we introduce you to Pond5, which has an amazing amount of Public Domain content. And Office Timeline co-founder Tim Stumbles talks about the Plus Edition of this amazing add-in that creates awesome timelines within PowerPoint. We also explore local publish and overall publish settings in Adobe Presenter, an add-in for PowerPoint. We then bring you PowerPoint 2013 tutorials on resetting slides and comparing presentations manually. PowerPoint 2010 users can learn about rehearsing slide timings, recording slide shows, and reusing slides through drag and drop. Finally PowerPoint 2011 for Mac users can explore rehearsing slide timings, recording slide shows, and how to add and rename slide sections. And don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Diamond on 9:45 AM IST



Sections make your presentation slides easy to manage. You can add and rename sections to logically categorize your presentation slides. Even after dividing your slides into Sections, you can move slides between sections in PowerPoint 2010 as explained in this tutorial.



Learn how to move slides from one section to another in PowerPoint 2010.

Categories: powerpoint_2010, slide_management, tutorials

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posted by Diamond on 9:15 AM IST



With the use of Sections, you can make your presentation slides easy to manage. Adding and renaming Sections enables you to logically categorize your presentation slides. Even after dividing your slides into Sections, you will want to move slides from one Section to another. Follow these steps to learn how to do so in PowerPoint 2013.



Learn how to move slides from one section to another in PowerPoint 2013.

Categories: powerpoint_2013, slide_management, tutorials

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Monday, February 16, 2015
posted by Diamond on 9:45 AM IST



Very few people are aware that Adobe's PDF files actually support movement and multimedia! Yes, you can have animations and transitions within PDFs, and also these PDFs can contain audio and video files. So why do the PDFs typically created from within PowerPoint using PowerPoint's built-in PDF output -- or even created using Adobe's Acrobat Pro program not contain these niceties? Was that a little confusing? Let's make this easier. Imagine you have a PowerPoint presentation that has some animation and an embedded video clip. Convert that to a PDF and all the movement and multimedia is lost! The solution is not very obvious, but Adobe creates a PowerPoint add-in called Adobe Presenter -- this lets you directly publish your presentation into a PDF with all the movement and multimedia preserved.



Learn how to create PDFs containing animations and multimedia within PowerPoint using Adobe Presenter.

Categories: add-in, adobe_presenter, powerpoint, tutorials

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posted by Geetesh on 9:30 AM IST



Art HoldenArt Holden has been in the animation and presentation industry since 1996. He helped start Animation Factory in 1997 and served as general manager of Animation Factory for thirteen years. He currently lives in Sioux Falls, South Dakota, USA and works with PresenterMedia, a media content creating company.

In this conversation, Art discusses the new additions at Presenter Media, and the closure of Microsoft's Clip Art Gallery.

Geetesh: It's been a long while since we interviewed you -- can you tell us more about what's new at Presenter Media, such as your animation and video customizers?

Art: PresenterMedia has been working on expanding the definition of clip art. A generic image can distract and dilute the main ideas, whereas the right image can drive home the point and maintain an audience's attention.



By building a library of modifiable imagery, we are striving to do away with tired generic clipart. Our diverse collection provides active, dynamic imagery that fits with a presenter's message and design style.

For example, you can extend your branding and message right into the image or animation. Include your logo as part of a clipart image, add your own message to an animated video background, or change colors to match your company's design style.



PresenterMedia does not require any additional software to install and works right inside your web browser so you can use our tools from any location.

In the future we will be expanding our custom design templates to include real people and live action video as well as several new features I can't talk about yet.



Geetesh: Microsoft no longer provides the immensely popular Clip Art Gallery on Office.com – or even within Office applications. How is Presenter Media positioned to provide this missing link to users?

Art: I feel that Microsoft did away with their clip art library for the very reasons we are striving to expand the customization features of ours. Many of the clips from the Microsoft Online library were dated and had appeared in millions of other PowerPoint presentations. It was instantly recognizable when a presenter was using an image from the Microsoft Clip Art Gallery.

We want to provide imagery that reinforces the presenter's message, not just fills up empty space on a slide. With many of our clipart, animations and video projects, two different presenters can easily create two completely different designs. By including their logos, main subject points, or unique messages directly in our media, they are assured of original images that completely compliment their own presentation.



Categories: clip_media, design, interviews, powerpoint

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posted by Diamond on 9:00 AM IST



Reusing your existing slides can be of great help since it saves so much of your time. While the menu option Insert | Slides From | Other Presentation enables you to add selected slides to the active presentation, there is another easier and more intuitive way to reuse your slides. In this tutorial, we'll show you how to reuse slides through this drag and drop process within PowerPoint 2011 for Mac.



Learn how to drag slides from one presentation to another for reuse in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, slide_management, tutorials

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Friday, February 13, 2015
posted by Diamond on 9:45 AM IST



Previously we explored how reusing your existing slides can be a great help, since it saves so much of your time. While bringing up the Reuse Slides task pane enables you to add selected slides to the active presentation, there is another easier and more intuitive way to reuse your slides. You can drag selected slides from the source presentation and drop them within the newer presentation. In this tutorial, we'll show you how to reuse slides through this drag and drop process within PowerPoint 2010 for Windows.



Learn how to reuse slides via drag and drop in PowerPoint 2010 for Windows.

Categories: powerpoint_2010, slide_management, tutorials

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posted by Diamond on 9:30 AM IST



Finding perfect media for a presentation is no piece of cake, not to speak of being expensive as well. Although there are a wide range of search engines that are capable of pulling up tons of information we need, there’s always the hidden caveat that such content cannot be legally used! Yes, there is always the sword of Damocles hanging over your head that a restrictive but invisible license may be applied to the content you find via search engines, which later may result in copyright violations, and even legal headaches. That brings us to the topic of this article – and that is how you can search and download Public Domain content via Pond5.



Explore, search and download Pond5's Public Domain content.

Categories: clip_media, design, graphics, powerpoint, tutorials

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