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PowerPoint and Presenting Blog: May 2015

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Should You Create Widescreen Slides?

Friday, May 29, 2015
posted by Geetesh on 10:30 AM IST



Now the slide by itself was quite passable but still there was a huge problem. Add to that the fact that the projection screen was probably quite small. But then I did project my slides on the same projection screen later and they did work. Clearly something was amiss. The problem was that a 16:9 widescreen slide was projected on a standard 4:3 projector thus making the slide's real estate very less indeed.



Make sure that you know whether you must create widescreen or standard slides for your next presentation.

Categories: delivery, powerpoint, presentation_skills

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posted by Geetesh on 9:00 AM IST



When you are working with one or two presentations in PowerPoint, you can easily access slides within any of them, compare the presentations and edit the content. And it is also easy to copy or move slides from one presentation to another. However, the situation may not be the same always. Let's imagine you have four presentations open -- and presently you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close or minimize the active presentation? In this tutorial, you will learn how to switch between multiple open presentations in PowerPoint 2011, which is different from how you do so in PowerPoint for Windows.



Learn how to switch views between multiple open presentations in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Thursday, May 28, 2015
posted by Geetesh on 9:15 AM IST



If you want to work with more than one presentations in PowerPoint -- you can easily open two or more presentation next to each other which makes it easy to compare presentations and edit them as well. This is also helpful when you want to copy or move slides from one presentation to another. Let's imagine you have four presentations open and you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close, or minimize the active presentation? In this tutorial, you will learn how to switch between multiple open presentations in PowerPoint 2013. With this option you can easily switch in between different presentation windows.



Learn how to switch views between multiple presentations in PowerPoint 2013.

Categories: powerpoint_2013, tutorials

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Wednesday, May 27, 2015
posted by Geetesh on 9:30 AM IST



Matteo CasseseMatteo Cassese is an interactive consultant and an entrepreneur passionate about innovation and technology living in Berlin, Germany. Before starting his consulting business, La Fabbrica della Realtà, in 2011, he has held technical and marketing roles in the internet, telecommunications and entertainment fields. His experience with presentations spans more than 10 years, were he has applied his skills to bigger corporations and startups alike.

In this conversation, Matteo discusses The Magic Play Book, a SlideShare presentation that contains the 8 basic components that are needed for any great speech.

Geetesh: Tell us about your new Playbook for successful presentations – what motivated you to create it?

Matteo: I don't believe in keeping secrets. If I have something valuable I feel compelled to share it.

This is what I am doing with the Playbook for successful presentations. It's a blueprint that you can apply to any type of presentation.

I'm providing a step by step guide to structure your presentation. Once you've got a solid structure you can achieve any goal. Without a dependable structure your presentation unfortunately will go nowhere.

The best part is: the deck is very visual and it's really easy to comprehend the storytelling principles that guide it.



Geetesh: What is the one thing that people can do to deliver a better presentation?

Matteo: A good presentation is like a good joke. It has a beginning, a middle and an end.

In a good joke there is a first moment that is the "setup". A situation is presented, usually a location and some characters.

A good presentation should have a clear beginning where the subject and characters are clearly outlined. Let's take the beginning of a joke as an example: "Two hunters are out in the woods".



The second part of a good presentation is the conflict or action. This is the moment where you provide some dynamic information.

Let's see how our joke continues: "One of the two hunter collapses. He doesn’t seem to be breathing and his eyes are glazed. The other guy whips out his phone and calls the emergency services."

Presentations need to have strong, memorable endings. They should always end on high. Like a good joke, after you deliver your punchline there is nothing more to say.

Let's see how our joke ends on a high: "The hunter is on the phone with the emergency services. He gasps, “My friend is dead! What can I do?”. The operator says "Calm down. I can help. First, let’s make sure he’s dead.” There is a silence, then a shot is heard. Back on the phone, the guy says “OK, now what?".

This advice and example may sound simplistic, but this is what great storytellers do. They simply create presentations with a great beginning, a strong middle part and an unforgettable ending.

See Also: Presentation Hero Academy: Conversation with Matteo Cassese

Categories: interviews, powerpoint, slideshare, training

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posted by Geetesh on 9:15 AM IST



Content and appearance are the two major components of presentation slides. Among them, the former is always more significant than the latter -- but that does not mean that you should neglect the latter. A simple looking presentation with a clean background is always a great idea since that doesn't overpower your message. Yet, there are plenty of opportunities to go beyond a plain background and use a less restrained background instead -- your choice for a slide background should complement the content of your presentation. For example, you'll want a flashier background for slides created for kindergarten students -- or if you were creating a PowerPoint greeting card. On the other hand, you may want a washed out, faded, or even a subtle patterned picture for a typical business presentation.



Learn how to apply custom backgrounds to both the Slide Master and Slide Layouts in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Tuesday, May 26, 2015
posted by Geetesh on 10:30 AM IST



We begin with an exclusive conversation with Scott Kabat of Prezi who talks about 50 million Prezi users. We then explore a list of activities you should do before delivering your slides -- let's call this a presentation delivery checklist. Thereafter we learn how you can add new SmartArt graphic variants into your PowerPoint slides. Rodney Saulsberry talks to us about his new book, Tongue Twisters and Vocal Warm-Ups in an exclusive interview.

PowerPoint 2013 users can learn headers, footers and slide numbers -- and also about changing backgrounds within the Slide Master. You will also learn about Language Options visible in the Status Bar. For PowerPoint 2010 users, we have a tutorial on switching views between multiple presentations. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



When you change Background Styles within the Slide Master, the Background Style for all dependent Slide Layouts will change. However, it is not necessary for all your Slide Layouts to possess the same Background Style as the Slide Master -- or even another Slide Layout. Each Layout can have its own independent Background Style.



Learn how to apply Background Styles to individual Slide Layouts in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Monday, May 25, 2015
posted by Geetesh on 9:30 AM IST



Leon ConradLeon Conrad is a highly experienced voice-centered communication skills specialist who has run training courses in voice-centered communication skills for business for over 20 years. He is co-founder and lead trainer at The Academy of Oratory and teaches communication skills for negotiators for The Negotiation Lab. Leon is passionate about traditional arts and crafts, storytelling, and about reviving the integrated approach to classical liberal arts education. Leon performs as a storyteller and performance poet. He lives in London, UK.

In this conversation, Leon discusses his book, Odyssey - Dynamic Learning System.

Geetesh: Tell us more about your new book, Odyssey - Dynamic Learning System – and how you conceptualized and evolved this book.

Leon: Odyssey, in a nutshell, is a simple approach to education that makes learning more effective, engaging, inspirational, and fun.

Odyssey works like a game. It's based on a grid of colored shapes -- each with an intriguing word, diagram, or picture on it. The goal is to travel through the grid, starting at the top left, visiting a set number of shapes. The goal is to end up at the blank shape at the bottom. The blank shape symbolizes a key learning point -- because we don't know what that will be, the shape is left blank. The content will emerge as a result of going on the journey.



David Pinto first developed the idea when he taught Maths to secondary schools students in the UK. He developed it as a desperately needed alternative to the traditional jug-mug approach to education, realizing that students were crying out to be inspired, engaged, and that they wanted things to just make sense. Odyssey allowed the delivery of necessary syllabus-based content, while fulfilling the need for being inspirational, engaging, fun learning -- and encouraged students to make sense of the subject matter for themselves, each in their own way.

The results he got were impressive -- in one case, after 5 weeks using an Odyssey Grid with a class of 13- to 14-year-old students working at level 3 out of six levels, they all moved up. Of the 24 in the class, 21 moved up a set -- already outperforming those in the set above them -- and three shot up to the top set.

David and I became friends after a chance meeting on the top of a double decker bus in London. We shared a common interest in a holistic, integrated approach to education, but it was around 3 years after our initial meeting that I found out about Odyssey. David explained how it worked and I used it when I was teaching an Oracy to Literacy program based on storytelling at a primary school in London, which the students loved and did really well with. When I told David what I'd done, we were both surprised to find I'd developed a new way of using the system. As a result we decided to write a book which covered both approaches.

I found PowerPoint really useful in developing teaching materials. As we recommend presenting material in riddle format, and vary the type of content as much as possible, the ability to hyperlink from shapes on a navigation slide and embed different kinds of content was really useful.

Geetesh: Presentations such as those created and delivered using PowerPoint can be both linear and dynamic (non-linear) -- in which scenarios, can a presenter and an audience benefit more from a slide sequence that's dynamic rather than linear?

Leon: Since the book came out in January, we've given presentations on the system using PowerPoint. We've designed presentations using an Odyssey Grid approach and have got audience members to select their own journey through the grid, learning about the approach by being immersed in it -- which has increased engagement, and enjoyment, made presenting and learning more fun.

I'm a big fan of PowerPoint - used well. The great thing about the program is that both linear and non-linear approaches can be used alongside each other as appropriate. Why go for an either/or scenario when it can provide a both/and option? While the overarching approach to going on an Odyssey journey is non-linear, any shape could link to a linear slideshow sequence if the content lends itself to being explored that way.

Odyssey is an incredibly flexible system. It's got four main advantages over traditional approaches to presentation or education. It's content-free, it's scalable, it's adaptable and it can work at any level.

OdysseyFirstly, being content free, it can be used to teach any subject. It can literally be used by anyone to teach anything to anyone. Secondly, because it's scalable, it can contain anything from a whole year's syllabus, a term's project, the content for a single training day, but can also be used in an even shorter intervention. Thirdly, because it's adaptable, you can design Odyssey Grids to suit different requirements -- and there are many variations described in the book. For instance, you could explore David's approach to delivering a syllabus which is cumulative, in which one segment develops out of another, or Leon's approach to delivering a syllabus which is interconnected, but not necessarily cumulative. Last but not least, we've used Odyssey Grids at many different levels -- they work for corporate training and tertiary education as well as at primary and secondary levels.

Odyssey is released under a Creative Commons Non-Commercial License.

The book is available from major on-line retailers worldwide and can be ordered from independent bookstores or you can get a signed copy from OdysseyGrids.com.

If you're an Indezine subscriber, you can use code 'Indez15' at checkout to benefit from a 10% discount on your first purchase from OdysseyGrids.com.

A sample Odyssey Grid that introduces the concept of what an Integrated Approach to Liberal Arts Education means can be downloaded for free from the OdysseyGrids website here.

David explains the very simple idea behind Odyssey on this YouTube video.



Categories: books, interviews, powerpoint, presentation_skills

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posted by Geetesh on 9:15 AM IST



While changing the Slide Layout of any given slide(s) in PowerPoint 2013, you typically access the Home tab of the Ribbon and click the Layout button. This brings forth the Layout drop-down gallery. The number of Slide Layouts that you see within this gallery may differ depending upon the Theme of your active presentation -- but with PowerPoint's default Office Theme applied, you may see 9 layouts.



Explore Slide Layouts within Slide Master view in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Friday, May 22, 2015
posted by Geetesh on 9:30 AM IST



In addition to creating SmartArt, and including a bunch of some great variants out of the box, Microsoft also created a way for individuals and developers to create their own custom SmartArt Layout files - these new SmartArt Layouts had the file extension, GLOX -- and could be dropped into a designated folder -- and that would result in additional SmartArt graphics being available to you.



Learn how you can get more SmartArt graphic variants.

Categories: powerpoint, smartart, tutorials

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posted by Geetesh on 9:15 AM IST



In PowerPoint 2013, the Slide Master influences the layout and look of all slides in your presentation. One of the changes you can make to your Slide Master is applying the Background Style so that all slide layouts and actual slides in your presentation use a different slide background. In this tutorial, we will explore how you can choose from any of the 12 available Background Styles to apply to the Slide Master.



Learn how to change Background Styles within the Slide Master in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Thursday, May 21, 2015
posted by Geetesh on 9:30 AM IST



Creating slides is just part of what you would do as part of a presentation -- delivering those slides is what will make the process complete. In the same way that you need to plan how you will create slides, you must undertake a similar plan to deliver your slides. On this page, we have compiled a list of activities you should do before delivering your slides -- let's call this a presentation delivery checklist.



Make sure that these prerequisites are in place before you deliver your presentation.

Categories: powerpoint, presentation_skills

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posted by Geetesh on 9:15 AM IST



Unlike slides which are primarily presented through a display device such as a monitor, TV screen, or projector, the Notes and Handouts in PowerPoint are essentially intended for printing. In this tutorial we will explore how you can add Headers and Footers to make your printed Notes and Handouts more professional and useful.



Learn how to add Header and Footer to Notes and Handout pages in PowerPoint 2013.

Categories: powerpoint_2013, text, tutorials

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Wednesday, May 20, 2015
posted by Geetesh on 9:45 AM IST



There will be times when you have to work with more than one presentation in PowerPoint. You can easily open two or more presentation next to each other which makes it easy to compare presentations and edit them as well. This is also helpful when you want to copy or move slides from one presentation to another. However what if you do not want to compare or copy slides? Let's imagine you have four presentations open and you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close the active presentation?



Learn how to switch views between multiple presentations in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

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posted by Geetesh on 9:30 AM IST



Rodney SaulsberryRodney Saulsberry is one of the top voice-over talents in the United States, and author of the new book, Rodney Saulsberry's Tongue Twisters and Vocal Warm-Ups. For more than a decade the Detroit native and University of Michigan graduate has given voice to many successful commercial campaigns, including Toyota Camry, Alpo, Verizon, and numerous movie trailers such as, How Stella Got Her Groove Back, Finding Forrester, Tupac Resurrection, Friday and Dumb & Dumberer. Rodney resides in Agoura, California.

In this conversation, Rodney discusses his new book.

Geetesh: Your new book, Tongue Twisters and Vocal Warm-Ups is very different than other voice-over books in the sense that this provides practical suggestions and tips to improve voice results. How did you realize that a book of this sort was needed?

Rodney: I wrote my first book, You Can Bank on Your Voice in 2004. The response to that book was very positive and there became a demand for another book from me that resulted in me writing my second book Step Up to the Mic.

Tongue Twisters and Vocal Warm-UpsThese books started to make many people consider me, an expert in the field and so several request came for me to teach, so I did. Through the years I kept getting the same questions from my students over and over again. One day it dawned on me that the reason myself and other coaches continued to get asked the same questions over and over again, is because none of us were answering these questions in a simple and practical way. When that light went on in my head, I starting writing this new book, and the response has been phenomenal. The feedback has a main theme, customers write, that I made it simple, plain and clear.

Geetesh: Can you share some tongue twisters? Also how can professionals such as presenters, speakers, trainers, and instructors benefit from the tongue twisters and vocal warm-ups?

Rodney: Tongue twisters are a group of words that are designed for practicing pronunciation and to gain fluency in whatever you are about to do vocally. It should also be noted that my tongue twisters are neither grammatically correct nor necessarily meaningful. They are simply tools to get you warmed up before speaking or singing.

The tongue twisters and vocal warm-ups in this book are beneficial to anyone who uses there voice to make a living. That includes not only voice-over actors and singers, but presenters, speakers, trainers and instructors can benefit from this book too.

Experts agree that tongue twisters:

  1. Stimulate memory, focus and concentration;

  2. Improve your listening perception and comprehension;

  3. Increase your speech speed;

  4. Help you speak with precision and no mistakes; and

  5. Entertain both children and adults while learning.

Wouldn't you like to do something that promised to deliver those kind of results?

Remember, it's not just speed that you should strive to accomplish while reading a tongue twister. The challenge to read exactly what is on the page with the proper energy and vocal dexterity, gets you ready to do the same when you start reading your copy.

Here are a few sample excerpts from the book.

Tongue Twisters

Bipidy bumpidy ripidy rumpidy
Ripidy bumpidy boo
Bipidy bumpidy ripidy rumpidy
Let’s make it harder to do
Bumzidy rumzidy dumzely clumzely
Hopefully soon we’ll be through
With bipidy bumpidy ripidy rumpidy
Stop when your pink tongue turns blue

The beast in the east is trying to feast
On fresh fish from French Freddy’s buffet
Frowning freaking fretless weeping
For fresh salmon that fled far away
The beast in the east is trying to feast
On fried fish from San Frisco Bay
Fraught from failure to fetch from the barrel
Fresh fish from French Freddy’s buffet

Why in the world would a whale want water?
When a whale wants water will a well run dry?
Why in the world would a wet whale want wet water?
Will a wet whale want wet water when a wet well runs dry?

Properly press the purple and black pleated plaid pants you own
Prepare to put your purple and black pleated plaid pants on
Properly press the purple and black pleated plaid pants you own
Now properly dressed in your purple and black pleated plaid pants be gone

Thirty-three thumb throbbing thick throttle thinkers thought the thirsty throttle thumper threw the throw.

Copyright © 2015 Rodney Saulsberry. All rights reserved.

You can get your copy today. Click to purchase the book on Amazon. Click to purchase the Kindle Edition on Amazon.

Click to purchase an autographed copy From Rodney.

See Also: You Can Bank on Your Voice: Interview with Rodney Saulsberry

Categories: books, interviews

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posted by Geetesh on 9:15 AM IST



If your presentation has many slides, it will be easy to identify the current slide as long as you have enabled slide numbers on your slides. In PowerPoint you have to make these slide numbers visible since they don't show by default.



Learn how to add Slide Numbers on slides and Masters in PowerPoint 2013 -- and more tricks on making them work to your will.

Categories: powerpoint_2013, tutorials

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Tuesday, May 19, 2015
posted by Geetesh on 10:30 AM IST



As part of our Overcoming Clichéd Pictures series, we look at how you can find alternatives to the Phone Operator clichéd visual concept. We then try to understand Glossophobia, the fear of public speaking. We bring you two exclusive interviews this week -- one with Joel Harband of Speech-Over 5, who talks about a PowerPoint add-in that automatically generates and adds voice-over narrations to your slides. In the second interview, Tom Kuhlmann of Articulate discusses their amazing Storyline 2 product that lets you create inter-activities and eLearning content. PowerPoint 2013 users can learn about dictionaries, spell checks, and replacing words. PowerPoint 2010 users can explore adding Picture Layout SmartArt graphics. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



The terms Header and Footer typically come from word processing programs -- these denote repeated elements that show at the top and bottom of every page. Headers and Footers work similarly on PowerPoint slides -- the Footer is a line of text that usually appears at the bottom of a slide. By default, the footer with one or more of three placeholders appears on every slide in a presentation -- but you can change that as required.



Learn how to add Headers and Footers to slides in PowerPoint 2013.

Categories: powerpoint_2013, text, tutorials

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Monday, May 18, 2015
posted by Geetesh on 9:30 AM IST



Scott KabatScott Kabat is CMO at Prezi. He is passionately committed to growing and engaging a global community of diehard Prezi enthusiasts. When he's not taking orders from his young kids, Scott spends his free time doing various endurance sports, reading history, ranting about the dysfunctional state of American politics, and wasting critical brain space by filling it with obscure movie quotes.

In this conversation, Scott discusses Prezi now encompassing more than 50 million users.

Geetesh: Prezi has become a hugely popular presentation platform with 50 million plus users. What does this popularity or these numbers mean to you?

Scott: When Peter, HP, and Adam started Prezi back in 2009, they embarked on a mission to empower people around the world to share their ideas in an engaging, compelling way. Over the years, the Prezi community has grown, and we are so thankful to everyone who has joined us on this journey.

Even more inspiring than the numbers, though, are the stories behind them, from the classroom to the boardroom. There's the story of Miranda Wang and Jenny Yao, two high school seniors who discovered a strain of bacteria that can break down plastic waste and presented their revolutionary findings at TED with a Prezi. There's Robert, who leads mobile strategy at Salesforce and uses Prezi to inspire audiences and teach them about his company’s mobile offerings—after switching from slides to Prezi, he's seen a 28% increase in audience satisfaction in the surveys he conducts after each presentation.



These stories—along with the numbers behind them—motivate us to continue making Prezi better than ever, so that we can help everyone currently in our community and many millions more continue to engage, delight, and inspire audiences with their ideas.

Geetesh: Whereas most presentation programs tried to become clones of established programs that used the slide metaphor, Prezi did this differently – do you believe that’s one of the reasons for Prezi’s success? Tell us more.

Scott: Absolutely. Slide-based software has remained the same for the last thirty years. We and our growing community of users believe that it’s time for a change.

Prezi allows you to show the relationship between your ideas. Instead of moving from slide to slide, you can put your ideas in context and take your audience on a visual journey. As a result, your presentations are far more engaging and memorable—something that we hear all the time from our growing community.

At the end of the day, presenters care about being successful, whether that means winning the pitch, impressing the boss, or inspiring the room. We want to help anyone giving a presentation feel more confident and effective. The Prezi movement is growing, and we’re thrilled to see so many people empowered to share their ideas in a way that gets the job done.





See Also: 20 Million Prezi Users: Conversation with Drew Banks | Prezi on Indezine

Categories: interviews, online_presentations, prezi

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