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PowerPoint and Presenting Blog: June 2015

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint and Presenting News: June 30, 2015

Tuesday, June 30, 2015
posted by Geetesh on 10:30 AM IST



We first explain all the Office 365 subscriptions available. We then explore how a quick Gaussian Blur effect in Photoshop can make cool PowerPoint slide backgrounds.

PowerPoint for iPad users can learn about installing PowerPoint, the Ribbon, and adding Places. PowerPoint 2013 users can learn about the Pen and Highlighter tools in Slide Show view. You can also learn about applying the Slide Master to individual slides, and changing the location of Slide Numbers. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:00 AM IST



While presenting, annotation can play a large role in how you interact with your audience. In PowerPoint 2011, you can use the Pen tool that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how to use Pen tool in PowerPoint 2011 -- follow these steps to learn more.



Learn how to use the Pen tool within Slide Show View in PowerPoint 2011 for Mac.

Categories: office_mac, powerpoint_2011, tutorials

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Monday, June 29, 2015
posted by Geetesh on 9:30 AM IST





Of all the many bad raps against PowerPoint—TMI (Too Much Information), MEGO (My Eyes Glaze Over), Data Dump, Show up and Throw Up, and "Just mail me the deck!"—the worst is The Laundry List, in which the slides in a presentation have all the continuity of a deck of cards shuffled by a Las Vegas dealer. We've all been there: "First, I'd like to talk about…then I'd like to talk about…then I'd like to talk about… then I'd like to talk about…and last, but not least…"

Audiences, who have become inured to slideshows with encyclopedic text and number charts, may occasionally overlook the visual excess and try to follow along, but nothing will lose them faster than the "Wait! Where are we now?" reaction.

The Laundry List is a direct result of companies developing a "one-size-fits-all" corporate slide show that becomes a problem because every presenter in every corporation rearranges the order of the slides to suit his or her own style and/or the composition of the audience, losing any semblance of continuity as well as any audience’s attention.

The solution: after having shuffled the deck, the presenter must check to see if the new order has a clear progression. A simple way to do that is open the Slide Sorter View—think of it as a storyboard—in which all the slides are visible. Then, if the titles are crafted as succinct headlines*, the presenter should be able to see the story flow by reading only the titles. If it doesn't, the presenter can shift the order until it does.

An excellent role model for this technique comes from Andreessen Horowitz, a leading Silicon Valley-based venture capital firm with $4.2 billion under management. They recently posted one of their presentations called “US Tech Funding” online.



Look at the titles of the first few slides in their deck and you’ll see the flow:

  • The starting point—what's going on?

  • The argument against a tech bubble.

  • Tech market indices are approaching the levels of 1999

  • but, earnings, not P/E multiples, are growing

  • Tech's contribution to S&P is flat

  • And market size is for real this time

As a further example of connecting the dots, the URL for the Andreessen Horowitz website and the shorthand reference to their brand name is "A16z." This alphanumeric is formed by the first and last letters of their company name—the names of the two principals—and the 16 letters they have between the "A" and the "z."

See your story flow by reading only the titles. Make your presentation easy for your audience to follow and they will make it easy for you; the alternative is unthinkable.

*You can find more on how to craft succinct headlines—as well as how to craft any slide—in my book Presenting to Win: The Art of Telling Your Story.


Jerry WeissmanThis blog post by Jerry Weissman was first published on his site at Forbes. He has written five books on presentation skills. His most recent, Winning Strategies for Power Presentations, published by Pearson, is available now from Amazon.

Jerry Weissman is among the world's foremost corporate presentations coaches. His private client list reads like a who's who of the world's best companies, including the top brass at Yahoo!, Intuit, Cisco, Microsoft, Netflix, RingCentral, Mobileye, OnDeck, CyberArk and many others.

Jerry founded Power Presentations, Ltd. in 1988. One of his earliest efforts was the Cisco IPO road show. Following its successful launch, Don Valentine, of Sequoia Capital, and then chairman of Cisco's Board of Directors, attributed "at least two to three dollars" of the offering price to Jerry's coaching. That endorsement led to more than 600 other IPO road show presentations that have raised hundreds of billions of dollars in the stock market.

Categories: design, guest_post, opinion

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posted by Geetesh on 9:15 AM IST



When you use the Pen and Highlighter tools to annotate, you are provided an option to save those annotations when you exit Slide Show view. If you do opt to save them, then you will actually open doors to new capabilities that will allow you to edit these annotations – in fact you can also change these annotations to shapes and work more with them!



Learn how to edit your Pen and Highlighter annotations in PowerPoint 2013.

Categories: powerpoint_2013, tutorials

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posted by Geetesh on 9:00 AM IST



After you install PowerPoint for iPad, the next thing you want to do is run it! However, running the program for the first time is a little different and requires that you understand about creating an account, signing in, etc. And yes, you can still use the program without signing in – but in the long run, if you want to use PowerPoint to its optimum – then you must make yourself familiar with these tasks.



Learn what happens when you run PowerPoint on iPad for the first time.

Categories: ipad, powerpoint, tutorials

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Friday, June 26, 2015
posted by Geetesh on 9:15 AM IST



While presenting and interacting with your audience, annotation on a slide can play an important role – and PowerPoint provides you with useful Pen and Highlighter tools that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how these tools can be helpful.



Learn how to use the Pen and Highlighter tools within Slide Show View in PowerPoint 2013.

Categories: powerpoint_2013, tutorials

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posted by Geetesh on 9:00 AM IST



For a long time, PowerPoint and other Microsoft apps were absent from Apple's App Store, and tons of wannabe programs filled in the vacuum created by the absence of PowerPoint on the iPad. Of course, this situation has since changed! To install PowerPoint on your iPad, you must first be sure that your iPad is compatible. At the time of writing, you need a device that runs Apple iOS 7 or later.



Learn how to install PowerPoint on an iPad.

Categories: ipad, powerpoint, tutorials

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Thursday, June 25, 2015
posted by Geetesh on 9:00 AM IST



One of the most important parts of the interface within PowerPoint for iPad is the Ribbon – a typically orange area that sports Tabs with options and commands. Now this Ribbon works almost the same in PowerPoint for iPad as it does in PowerPoint instances anywhere. The main difference here is that you will have to tap to make something happen rather than click! Of course, since the options available on the iPad are fewer, you end up with a thinner, more compact Ribbon as well.



Explore the Ribbon in PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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Wednesday, June 24, 2015
posted by Geetesh on 9:00 AM IST



Whenever you save a file, or open an existing file within PowerPoint for iPad, you access what is called a “Place”. Thus a “Place” is a location to save and access files. The question then is why do you need a Place? Can’t you just navigate a file structure and save files? No, you cannot because the iPad does not expose its file structure. In addition, some Places you access on an iPad are cloud locations such as OneDrive, SharePoint, Dropbox, iCloud, etc. that are not part of the iPad’s storage. So in other words, a Place is a determined and established location.



Learn how you can add Places in PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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Tuesday, June 23, 2015
posted by Geetesh on 10:30 AM IST



We bring you a new group on LinkedIn for all of you who use PowerPoint on an iPad or iPhone. Josh Leskar of Udemy discusses some amazing public speaking resources. These are videos, and you don't have to buy anything to see them. We then bring you an easy Photoshop technique that allows you to apply the Reticulate effect to good use.

PowerPoint 2010 users can learn about the Pen and Highlighter tools in Slide Show view. We also look at how you can thereafter edit these annotations. PowerPoint 2011 for the Mac users can explore working with Picture Slide Layouts. And PowerPoint for the iPad users can learn about getting started with the app. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:15 AM IST



When you insert Slide Numbers on your slides, you may discover that the location of the Slide Number changes depending upon the active Theme of your slides. With some Themes, the Slide Number may be placed at the bottom right -- with other Themes, it may be located at the top right, or even in some other place. The location of the Slide Number may seem to be influenced by the Theme -- and that's almost true. However, a Theme is a larger concept -- it's only the Slide Master, a subset of your Theme that's influencing the position of your Slide Numbers.



Learn how to change the location of Slide Numbers in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Monday, June 22, 2015
posted by Geetesh on 9:30 AM IST



Office 365 is Microsoft’s cloud-based subscription offering that lets you run Office applications on the desktop, on tablets and smartphones -- and also online. This is different than the perpetual versions of Office – find out more in our Office 365 or Office 2013 (or Office 2011) article. Additionally some plans also include extra niceties like a subscription to the Lync web conferencing tool, hosted email via Microsoft’s Exchange Online, online storage through OneDrive, plus phone talk time via Skype.



Learn about the different Office 365 subscriptions.

Categories: office_365, powerpoint

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posted by Geetesh on 9:15 AM IST



Adding a new Slide Master to your presentation is easy -- and an even easier way is to possibly duplicate an existing Slide Master. You can then format it to change its look by applying a Background Style or by adding a custom background. You can also add new Slide Layouts, etc. But why would you do all these tasks in the first place? There needs to be a compelling reason to do so. This reason leads us to the next logical step -- that is to apply the new Slide Master you created to selected slides within your presentation.



Learn how to apply Slide Masters to individual slides in PowerPoint 2013.

Categories: masters, powerpoint_2013, templates, tutorials

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Friday, June 19, 2015
posted by Geetesh on 9:00 AM IST



PowerPoint's, Slide Layouts are a very useful feature because they let you use a boilerplate arrangement of placeholders repeatedly, resulting in slides that are laid out consistently. And, you can also create your own custom Slide Layouts. While very few users create their own custom Slide Layouts, even fewer will create a custom Slide Layout with pictures! That's unfortunate since Picture Slide Layouts can make your slides look so unique. In this tutorial, we will show you how you can easily create your own Picture Slide Layout in PowerPoint 2011.



Learn how to work with Picture slide layouts in 2011 for Mac.

Categories: masters, office_mac, pictures, powerpoint_2011, templates, tutorials

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Thursday, June 18, 2015
posted by Geetesh on 9:30 AM IST



Josh LeskarJosh Leskar is a Marketing Specialist at Udemy -- a global marketplace for teaching and learning that gives people everywhere the opportunity to advance their careers, change professions, develop a personal passion, or simply learn something new. He is passionate about changing the world of education as we know it, hoping to make it more affordable and accessible around the world. In his spare time, he is an avid baker, runner, positive peer-pressurer and former competitive public speaker.

In this conversation, Josh discusses the Public Speaking resources available on Udemy.

Geetesh: Why is Public Speaking so important? And do tell us about the resource page you created at Udemy to highlight Public Speaking?

Josh: Public speaking is one of the most valuable "life skills" someone can have: no matter what profession you enter, there are always instances where you'll be required to speak to people. Sometimes it will be one-on-one with a manager or colleague, other times it will be in a presentation format to a group. Regardless of the scenario, it's important to be comfortable and confident so that your message doesn't get lost in a nervous delivery. The best part is: anyone can become a better public speaker! And that was the inspiration for our resource page.

We talked with students and professionals in the public speaking world, and the feedback we got was that people wanted to be able to see improvement more than anything else. So, we decided to find videos of some of the most famous public figures making the most common speaking mistakes, and how they have improved since then. These people weren't always the phenomenal speakers that they are today. It takes practice and perseverance, but when you set your mind to learning a skill, anything is possible. We also wanted to address some of the common mistakes that these speakers have made in the past, and offer tips on ways to avoid them. By doing so, we can offer examples of improvement and tips on how everyone can become a better speaker.

Geetesh: Tell us more about the Public Speaking courses at Udemy – can you share some learnings from your favorites?

Josh: We have over 150 courses on public speaking, presentations and language: it's hard to pick one! One of the best parts about our courses is that they all offer something different. There are courses for beginners, intermediates, and advanced speakers; courses addressing fear and courses addressing storytelling; courses for children and courses for college students; courses for talking to a camera and courses for talking to an audience. The list is nearly limitless! I think the best learning I have is to take the course that's right for you at your current level of comfort.



Categories: interviews, training

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posted by Geetesh on 9:00 AM IST



To really use and benefit with PowerPoint on an iPad, you will have to sign in with your Microsoft Account. So what is a Microsoft Account? It is essentially the email address that you use with Microsoft services such as Hotmail, Live.com, Xbox, etc. When you run PowerPoint for the first time on your iPad, you are asked to sign in – if you already did so at that point of time, then you need not do anything else now since you are already signed in. On the other hand, if you continued that time without signing in, you can choose to sign in at a later time.



Learn how to sign in to your Microsoft account in PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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Wednesday, June 17, 2015
posted by Geetesh on 9:45 AM IST



When you use the pen and highlighter tools to annotate in PowerPoint 2010, you are provided with an option to save those annotations when you exit Slide Show view. If you do opt to save them, then you will actually open doors to new capabilities that will allow you to edit these annotations – in fact you can also change these annotations to shapes and work more with them!



Learn how to edit your pen and highlighter annotations in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

Labels: ,

0 comments




posted by Geetesh on 9:00 AM IST



You might think that PowerPoint on the iPad may be underpowered compared to its siblings on the desktop – but that’s not true at all since Microsoft has managed to fit in a high level of aptitude even in a version that runs on a tablet. Yes, you won’t find every single option here – but you can certainly change Themes for your presentations, as we shall learn in this tutorial.



Learn how to apply a new Theme to your presentation in PowerPoint for iPad.

Categories: ipad, powerpoint, themes, tutorials

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Tuesday, June 16, 2015
posted by Geetesh on 10:30 AM IST



We have a special giveaway for some lucky winners this time -- a copy of Techsmith's Snagit. We then explore best practices for creating PowerPoint slide backgrounds in Adobe Photoshop. And then we bring you a review of Xara's Web Designer 11 Premium product.

PowerPoint 2013 users can learn about Picture placeholders and Slide Masters. And PowerPoint 2010 users can learn about Picture Slide Layouts. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:00 AM IST



Whenever you create a new presentation using PowerPoint for the iPad, you will first have to choose a Theme that will determine the appearance of your slides. A Theme is essentially something that determines the colors, fonts, effects, backgrounds, and layouts available to you as defaults within the slides you create. Do notice that by default, all the Themes you see sport Widescreen aspect ratios (16:9). If you are creating a presentation that you will deliver elsewhere, then there’s nothing to worry about. However if you are planning to present this new presentation from the iPad, then you will want to make sure that the slides you create use a Standard (4:3) aspect ratio.



Learn how to get started with a Theme on PowerPoint for iPad.

Categories: ipad, powerpoint, themes, tutorials

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Monday, June 15, 2015
posted by Geetesh on 9:45 AM IST



Annotation can play a large role in how you interact with your audience while presenting – and PowerPoint provides you with useful Pen and Highlighter tools that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how these tools can be helpful.



Learn how to use the Pen and Highlighter tools within Slide Show View in PowerPoint 2010.

Categories: powerpoint_2010, tutorials

Labels: ,

0 comments




posted by Geetesh on 9:00 AM IST



When you launch PowerPoint on the iPad by tapping on its icon, you load up the interface. In this tutorial, we will provide you with a walk-through of this interface. Actions that take place as the result of tapping on the options available will be explained here – and will also be linked to more detailed tutorials elsewhere on this site.



Learn how to get started with PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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