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PowerPoint and Presenting Blog: July 2015

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint Infographics: Fortune Teller Origami, Matrix Diagram

Friday, July 31, 2015
posted by Geetesh on 9:30 AM IST



You’ve all seen matrix diagrams – and these make it possible for you to explain related and dependent concepts. However, we decided to look at the matrix diagram from another perspective and found something similar in a fortune teller origami!



Download and use these Matrix slides.

Categories: design, diagrams, graphics, powerpoint

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posted by Geetesh on 9:15 AM IST



Color is a fascinating subject – a subject that evokes enough creativity and pickles the minds of many. If we were to pause looking at color as a creative subject for just a brief amount of time, we would be able to explore it from a different perspective – the perspective of science! This color science will open new avenues for us to understand why colors behave in certain ways. For example, why do some colors look more vibrant than others? What is this quality that makes them shout? And why are some colors so muted – what makes them so understated and well-behaved? Well, the quality of color that makes all this shouting and mellowing happen is called Saturation, and believe it or not – it has everything to do with the color grey. We will learn more about what grey does to colors in this tutorial.



Explore how Saturation works within the HSL color model.

Categories: color, powerpoint, tutorials

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Thursday, July 30, 2015
posted by Geetesh on 9:15 AM IST



We explored the HSL color model broadly previously -- now we will look at Luminosity, one of its three properties. So what is Luminosity? Luminosity is the value that spans from pure black (darkest) to pure white (lightest). Now how does Luminosity influence any color? If we change the Luminosity values to 0 (zero) for a given colors, it does not matter what Hue or Saturation values they have – they will all be black! This reasoning is easy to explain using an analogy. In a very dark room, if you switch off the light you will be left with pitch darkness, and any object of any color will appear black. That’s precisely what's happening here too!



Explore how Luminosity works within the HSL color model.

Categories: color, powerpoint, tutorials

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Wednesday, July 29, 2015
posted by Geetesh on 9:30 AM IST



I often hear about leaders asking staff members to put a spreadsheet on a slide. I see this in the work I do reviewing slides from participants before my customized corporate workshops. These huge tables of numbers are overwhelming. In my workshops I prepare makeovers of slides and show the participants how the key message of the spreadsheet could be communicated as a visual instead. It is not uncommon that the participant who prepared the slide says that the visual is clearer, but they have to put the whole spreadsheet on the slide because the boss requires it.



The first question you should ask when your boss requests the full spreadsheet on the slide is why they want to see the full spreadsheet. They are clearly looking for something, and it will save you a lot of time if you knew what they were looking for. If they really only need to see the bottom line, just show them a clean visual or small table with the key figures. This is almost never the case unfortunately, so why else might they want to see so many numbers.

There are two reasons I often hear from workshop participants as to why the boss asks for the whole spreadsheet on the slide. The first common reason is that the boss says that the presentation is being used as part of the project documentation, so all the details need to be there. The second reason is that the boss wants all the details to be there in case someone asks a question.

By putting the whole spreadsheet on the slide, you actually invite the audience to derail your presentation. Here's what happens. Audience members stop listening to you and start examining all the numbers. They aren't hearing your explanation and context, so they may not interpret the numbers correctly. The bigger issue is that they start hunting for questions to ask. Often the questions are totally unrelated to the point you are trying to make. And now you are getting into discussions that take your presentation away from the key points you wanted to make.

How do you deal with these two reasons for putting a spreadsheet on a slide? By using hidden slides. A hidden slide is a slide that is in your PowerPoint file, but does not appear in Slide Show mode. Make the spreadsheet slide a hidden slide and create a visual that communicates the key point contained in all those numbers. Since the spreadsheet is in the same file, the file still contains the detail if that is needed for documentation or contract purposes. If the boss wants to be able to access the details in case a question gets asked, add a hyperlink to the visual slide that jumps to the hidden spreadsheet slide. See this article for more information and a tutorial on hidden slides.

When I sit down with senior executives, it becomes clear that the reason they want the whole spreadsheet on the slide is because they aren't getting what they really need in most presentations. As I explain in my latest book, Select Effective Visuals, leaders need actionable insights on what needs to be done next. Insights that consider the context of the results, the relationships between the data and other factors. They are almost always only getting measurement results that answer what happened or performance results that answer how the results compare to a previous period or goal. They ask for the spreadsheet so they can figure out the insights themselves.

They won't ask for the spreadsheet if you provide them the insights they need. This means you will have to look at the analysis you have done and take a step back. Consider the context of the results. How do these results compare to industry or other benchmarks? How are these results related to other factors? What is the bigger picture of what is going on in this area? Consider all of the different perspectives and then come up with a few actions that should be taken to move forward. That is what the boss wants you to do instead of having to do that work themselves by looking at the whole spreadsheet.

By understanding why leaders ask for spreadsheets on slides, you can address their concerns and replace spreadsheets with focused visuals that clearly communicate the key messages.


Dave ParadiDave Paradi has been recognized by the media and his clients as a presentation expert. He has authored eight books and four Kindle e-books on effective PowerPoint presentations. He consults on high-stakes presentations including one used to brief one of President Obama’s cabinet ministers. Dave is one of only fourteen people in North America to be recognized by Microsoft with the PowerPoint Most Valuable Professional Award for his contributions to the PowerPoint presentation community. His ideas have appeared in publications around the world.

Categories: excel, guest_post, opinion, powerpoint

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posted by Geetesh on 9:15 AM IST



We learned about the RGB Color model in a previous tutorial -- and while computers can easily understand the fact that you mix red and green to end up with yellow, that's some strange logic to us humans which we shall never comprehend! For most of us, we understand that mixing yellow and blue makes green. So how can we stay within the RGB color model, which computers understand -- and mix colors more creatively to use a method which we humans can understand? This need for a more creative model gave birth to the HSL (Hue, Saturation, and Luminosity) color model.



Learn about Hue, Saturation and Luminosity, and how you can use these properties to mix colors.

Categories: color, powerpoint, tutorials

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Tuesday, July 28, 2015
posted by Geetesh on 10:30 AM IST



How many times have you seen a picture of a light bulb on a slide? Your answer may be "many times", and so we get you some thoughts on alternatives to overcoming this visual cliché. Claudyne Wilder then explores ways in which you can hold the attention of your audience. We also bring you the Bucket diagrams offer.

PowerPoint for iPad users will enjoy learning about removing Places and the AutoSave option. You can also explore how you can open files in PowerPoint Online. PowerPoint 2007 for Windows users can meanwhile look at altering between Curved and Straight line segments. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:45 AM IST



You have learned what the Edit Points option in PowerPoint is, and how it works. The Points you see and edit give you control over how you want a shape to look appearance-wise. Even then, sometimes you might find it difficult to edit a certain segment (a part of the line between two points) in a shape because there are no points available to manipulate -- or maybe there are far too many points! PowerPoint provides a simple solution for this problem -- you can add and delete points in a shape.



Learn how to add or delete points (vertexes) for a shape in PowerPoint 2003.

Categories: powerpoint_2003, shapes, tutorials

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Monday, July 27, 2015
posted by Geetesh on 9:45 AM IST



When you use any of the shapes available in PowerPoint, you are not limited to what their default appearance looks like. You may want to change a rectangle to a rhombus, or even edit a curved or freeform line differently. The good news is that you can do this by using the Edit Points option -- this almost makes PowerPoint a drawing program that provides you the option to play with vertexes (points), handles, etc. -- very similar to what you would do in Adobe Illustrator or CorelDRAW.



Learn how to change the appearance of a shape in PowerPoint 2003 using the Edit Points option.

Categories: powerpoint_2003, shapes, tutorials

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posted by Geetesh on 9:30 AM IST



Yury Uskov is the founder and CEO of iSpring Solutions Inc., an international software company focused on providing professional e-Learning authoring tools based in PowerPoint. iSpring products are widely recognized as robust, effective, and extremely easy to use software with an outstanding price/quality ratio. iSpring is headquartered in Alexandria, VA.

In this conversation, Yury discusses the new publish to YouTube feature in iSpring Pro 7.1

Geetesh: iSpring Pro 7.1 now publishes directly to YouTube -- how does this capability strengthen iSpring Pro's position as the leading PowerPoint conversion tool?

Yury: Direct publishing to YouTube right from PowerPoint is a capability that iSpring first pioneered with iSpring SlideAlloy. Now that this option has been included with iSpring Pro, users have an entire arsenal of publishing options available for any level of presentation interactivity on any device.

iSpring helps PowerPoint users easily create professional-quality video presentations in the environment they already know, then convert their slides to video and publish them directly to YouTube in one click. The conversion and upload process is performed in a single step, making it a truly hands-off procedure. iSpring can even publish with the YouTube quality profile 1920x1080 HD, to ensure the best possible viewing experience for your video presentation.



Geetesh: How good is the video conversion as far as fidelity of the output is concerned? Can you share some thoughts?

Yury: The iSpring conversion engine captures video information directly from PowerPoint. Since the conversion process utilizes a direct capture, rather than a deconstruction/reconstruction process, all your vector graphics, animations and transitions will be perfectly preserved in the output video with the same quality as the original PowerPoint content.

iSpring enables fine-tuning of video resolution and compression settings right within PowerPoint. The iSpring engine utilizes the MP4 container and the H.264 codec for the optimal balance of compatibility, quality, and download/streaming speed. Whether publishing to an .mp4 video or directly to YouTube, all your work will look the same as you created it in PowerPoint. If you have a specific device in mind, you can even select the resolution which best suits that device.

With this new upgrade, iSpring Pro is the easiest and most powerful PowerPoint-based tool for creating video presentations and rich-media mashups. That’s why thousands of customers worldwide choose iSpring, thanks to the unique combination of reliability, quality, and all these new features.

See Also: iSpring Converter's PowerPoint to HTML5 Conversion: Conversation with Yury Uskov | Brandon Hall Award for iSpring: Conversation with Yury Uskov

Categories: add-in, interviews, powerpoint

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Friday, July 24, 2015
posted by Geetesh on 9:30 AM IST



Imagine that you are listening to a presenter droning on and on, using the same tone of voice and the same pace. Before long you start thinking about the vacation you want to take and the plans you would like to make for the weekend. Then, all of a sudden, you realize that you are no longer really listening. But wait, the presenter just said something you might need to know. It's too late. You have missed it.

People constantly ask me, "How can I keep my audience engaged? I see that I am losing them." I tell them that they must change the pace to catch the audience off guard - just a bit. In a Tango dance, a wonderful leader does not do the same step over and over. Frequently I dance with someone who has a pattern. I can tell which step we will do next. I can feel when we will start a sequence over again. My body stops paying attention as my mind says, "OK, now you'll do this step that followed that one for the last three minutes." This means that when the leader does something different, my body does not follow.

A good and experienced Tango leader does various different steps and different sequences in the first minute or two. These are not complicated, but they do require that I pay attention and follow. If I tune out, I'll miss something important.

Presentations are like Tango
Picture from Pixabay

A successful presenter doesn't start by reading an agenda or go on and on about a topic that is not of the most interest to the audience. The presenter starts with key ideas and messages that the audience is interested in hearing. This is how the presenter tells the audience that they will enjoy paying attention because the content is of interest to them. So next time you do a presentation, start by focusing on what you think the audience will be most interested in hearing. Get their attention right away and then vary the content and the pace so that you will continue to keep their interest.


Claudyne WilderClaudyne Wilder coaches executives, managers, and salespeople on how to deliver presentations that get to the message. Her clients give compelling, passionate presentations. Her company has an ongoing contract to give her Get to the Message: Present with a Purpose workshop at a Fortune 100 Global Pharmaceutical Company. Claudyne brings a unique and invigorating perspective to her work from her years of studying the Argentine Tango.

Do visit Claudyne's site at Wilder Presentations to sign up for her blog, her tweets or to download some free presenting tools.

See Also: Claudyne Wilder on Indezine

Categories: guest_post, opinion, presentation_skills

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posted by Geetesh on 9:00 AM IST



Desktop versions of PowerPoint let you choose where you want to save your files. They also prompt you to save your files if you close PowerPoint without saving your changes. Well, there is no such Save option within PowerPoint for iPad. Why? That's because most of the time, PowerPoint on the iPad will continuously auto-save your file as you make changes. It will also push these updated, saved versions to your cloud location. So essentially you open a file, make changes, and then open a second file. You may not be aware, but the first file is saved on its own when you open the second file! Would you like a more conventional approach where you are prompted to save your file? You can do that by turning off the AutoSave option that is enabled by default.



Explore how AutoSave works in PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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Thursday, July 23, 2015
posted by Geetesh on 9:30 AM IST



If someone wants a visual to express a bright idea, chances are they will use a picture of a light bulb! And probably there are thousands of people who decide to use that picture of a light bulb for the same reason – and that's made it a visual cliché! Can you imagine that a search for the term “bright idea” on Google Images got us almost nothing but light bulbs? OK – now one has to wonder -- does a bright idea concept even visualize as something other than a light bulb? On the other hand, does a light bulb represent anything other than a bright idea?



Explore alternatives for visual clichés pertaining to the light bulb.

Categories: design, opinion, pictures, presentation_skills

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Wednesday, July 22, 2015
posted by Geetesh on 9:45 AM IST



A line (outline) in PowerPoint contains both points and segments. In this tutorial, we will show you how segments (the line area between one point and another) work. We will also explore the two types of segments: straight and curved. You can edit these segments and also convert a straight segment to a curved segment and vice versa in PowerPoint 2007, as explained in this tutorial.



Learn about Curved and Straight line segments in PowerPoint 2007.

Categories: powerpoint_2007, shapes, tutorials

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Tuesday, July 21, 2015
posted by Geetesh on 10:30 AM IST



We get you a new diagram set -- this time you can download and use Bucket Graphics. This is also our first set that has the SlideProof add-in integrated, so that you can drag buckets of all types from your PowerPoint Task Pane onto your slide! We also highlight our popular PowerPoint Keyboard Shortcuts and Sequences ebook.

PowerPoint 2013 users will enjoy learning how you can insert pictures straight from your online OneDrive and Facebook accounts. We also have a bunch of tutorials on PowerPoint Online, the version that you can use in your web browser! And PowerPoint 2007 users can learn about editing points in shapes. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

Categories: ezine, powerpoint

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posted by Geetesh on 9:00 AM IST



Once you add a Place in PowerPoint for iPad, you may want to remove it. This is especially true if a friend or colleague temporarily added their OneDrive or Dropbox location to work on an urgent file using your iPad or iPhone. Fortunately, it’s easy to remove a Place, as explained in this tutorial.



Learn how you can remove Places in PowerPoint for iPad.

Categories: ipad, powerpoint, tutorials

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Monday, July 20, 2015
posted by Geetesh on 9:30 AM IST



Bucket diagrams are so expressive, useful, and direct in the message they provide. Yes, these diagrams have everything to do with buckets and the water they contain. While the buckets themselves represent a source or destination, the water represents the financial liquidity. Buckets show items in a distribution, they represent the flow of things, or show collections of items. An empty bucket can indicate the capacity to which it can be filled. A bucket pouring water in another could represent distribution. You can have buckets that are full, empty, or somewhat full. And you can also pour the water from one bucket to another!



Download and use these graphics to create your own bucket diagrams.

Categories: design, graphics, powerpoint

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posted by Geetesh on 9:15 AM IST



Editing a presentation uploaded on OneDrive is easy, and you have two choice. You can open and edit a PowerPoint file in PowerPoint installed on your computer or within PowerPoint Online. In this tutorial, we'll explore how to open a PowerPoint file within PowerPoint Online.



Learn how to open a PowerPoint file within PowerPoint Online.

Categories: onedrive, powerpoint_online, tutorials

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Friday, July 17, 2015
posted by Geetesh on 9:15 AM IST



While collaborating on a presentation with someone else, there will be times when you want to give and receive feedback without actually editing the slides themselves. In situations such as these, the Comments option works very well. We earlier learned how to Add, Edit, or Delete Comments within the PowerPoint 2010 (desktop application). In this tutorial we'll explain how to use commenting and at the same time collaborate between PowerPoint Online and PowerPoint 2010.



Learn how to use commenting and collaborating between PowerPoint Online and PowerPoint 2010.

Categories: powerpoint_2010, powerpoint_online, tutorials

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