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PowerPoint and Presenting Blog: December 2015

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Notes Page View in PowerPoint 2016 for Windows

Thursday, December 31, 2015
posted by Geetesh on 9:15 AM IST



The Notes Page is one of ten views available in PowerPoint 2016. This view shows you how your printed notes will appear. In this tutorial, we'll explore this particular view for Notes Pages and learn about the benefits of this view. First of all, the Notes page shows the speaker notes that you add to the Notes pane for each slide. Moreover, then these speaker notes are visible in three distinct places within PowerPoint, depending upon the view you choose.



Learn about Notes Page view in PowerPoint 2016.

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Wednesday, December 30, 2015
posted by Geetesh on 9:30 AM IST



We all realize that nothing is really free in today's world, yet we all look for free stuff all the time. Well, maybe we were partially wrong when we said "nothing is free", because you can get a free, or at least a cheaper copy of PowerPoint and Microsoft Office. When we say free or cheap, we do not refer to bootlegged copies -- but genuine, original software. Here are some options for you to get a free or cheaper copy of PowerPoint.



Learn how you can acquire a free or cheaper PowerPoint copy from Microsoft.

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posted by Geetesh on 9:15 AM IST



Do you find the Group Cards option in Sway very useful? But you may have already added a bunch of Picture Cards and formatted them as required! Not to worry – a Group Card is just a group of your regular Cards in Sway, and you can take a bunch of your selected Picture Cards, and place them all within a new Group Card.



Explore how you can group your Cards in Sway.

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Tuesday, December 29, 2015
posted by Geetesh on 10:30 AM IST



We bring you an exclusive conversation with Susannah Shattuck of Prezi, who talks about the 2015 Prezi Awards. We then explore Prisma, a multiline font that can be used effectively in slides.

We explore interface options in the new PowerPoint 2016 for Windows. This week we look at Slide Sorter view, the Mini toolbar, Reading view, and Slide Master view. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



The second type within the Group Cards category in Sway is the Stack Group Card. This Card can only contain Picture Cards. You can add as many Pictures Cards as you want, and the resultant Stack Card renders as a conventional stack of pictures.



Explore how Stack Group Cards work in Sway.

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Monday, December 28, 2015
posted by Geetesh on 9:30 AM IST



Social Share is a new add-in for PowerPoint that enables users to share their PowerPoint content on social media sites such as Twitter and Facebook. This sharing can be done right from within the PowerPoint interface. You can specify how your content should be shared: as an album, a photo, a photo snip, or as a video. Additionally, you can also create shareable links via OneDrive. Moreover, you can also track and respond to other social media users who comment, favorite, or interact with content that you share, all from within PowerPoint itself!



Explore the new Social Share add-in for PowerPoint.

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posted by Geetesh on 9:15 AM IST



Handouts are documents you can print from within PowerPoint that include slide representations from your presentation -- you can opt to include as many as 9 slides on each Handout page. Of course with 9 slides on a page, your slides will look more like thumbnails. You can also choose to print just one slide on every handout page -- then your Handout pages will look like individual slides printed on a page.



Learn about the Handout Master view in PowerPoint 2016.

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Thursday, December 24, 2015
posted by Geetesh on 9:15 AM IST



Slide Master view is an important view within PowerPoint 2016. Why? Because, if you make any changes or edits within this view, these modifications will influence all slides within your presentation. For example, if you want to make your company logo appear on all the slides, you will have to add the logo within the Slide Master -- or if you want the font size of your slide titles to be a little larger or smaller, then those edits also need to be made in the Slide Master.



Learn about Slide Master view in PowerPoint 2016.

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Wednesday, December 23, 2015
posted by Geetesh on 9:30 AM IST



Multiline typefaces typically have several parallel lines and are best suited for heading text. Even better, these work well when the text is placed above a picture or textured background, as long as the visual is not too crowded. Prisma, one of such fonts was created in the last century by Rudolf Koch, a German type designer.



Explore Prisma, a font that you can use in your slides.

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posted by Geetesh on 9:15 AM IST



The repertoire of various views available in PowerPoint 2016 ranges from some views that you use all the time to others that you may have never bothered to explore. The latter category probably includes Reading view. Reading view is similar to Slide Show view in some ways because, in both views, the slide is shown in full-screen mode. However, in Reading view, you also see the PowerPoint title bar and the Status Bar at the top and bottom of the interface respectively. Additionally, you can also view the Windows taskbar at the bottom of the screen.



Learn about Reading view in PowerPoint 2016.

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Tuesday, December 22, 2015
posted by Geetesh on 10:30 AM IST



We bring you an exclusive conversation with Victor Rodriguez of Made in Office. He talks about empower enterprise, their flagship content management system for PowerPoint. Taylor Croonquist talks about PowerPoint on Cruise Control, and some great tips that will save you so much time. Gil Segal discusses ToolsToo v6.2 for PowerPoint, an add-in that contains a bunch of easy to accomplish, time-saving options right within PowerPoint. And Keith Tromer talks about pptXTREME, a powerful suite of PowerPoint add-ins. He also demos some great video tutorials. We also talk about Office 365 subscriptions and look at Dubsmash, a fun program that can also be an awesome time waster!

We explore interface options in the new PowerPoint 2016. This week we look at PowerPoint 2016 Views and the Outline Pane. On Sway, we look at Group Cards. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



PowerPoint 2016 does provide most editing options to make alterations within the Ribbon tabs, and you can also populate your Quick Access Toolbar with frequently used commands. Yet, all these tasks involve moving your cursor to the Ribbon, located above the Slide Area and back continuously. While this movement may not result in Carpal Tunnel Syndrome, it helps to know that PowerPoint 2016 also includes the Mini Toolbar, a floating toolbar that spawns right next to the cursor, and it is also available instantly with a right-click!



Learn about the Mini Toolbar in PowerPoint 2016.

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Monday, December 21, 2015
posted by Geetesh on 9:30 AM IST

Susannah ShattuckSusannah Shattuck is the Content Marketing Manager at Prezi. She helps to create and distribute blog posts, videos, infographics, and—most importantly—prezis for Prezi's marketing team. She also coordinates the Prezi Awards competition every year.

In this interview, Susannah discusses the 2015 Prezi Awards.

Geetesh: What are the 2015 Prezi Awards, and how were the contributions? And is this something you will also do in 2016?

Susannah: The Prezi Awards are an annual competition that we host to celebrate the best Prezis that our community has created over the course of the year. For the past three years, we have asked people to nominate their favorite Prezis for a Prezi Award in one of five different categories: Best Business Prezi, Best Educational Prezi, Best Use of Zoom, Best Reusable Design, and Best Overall Design. Our team of judges then has the very tough job of picking a winner in each category. This year it was particularly difficult, as we had over 5,500 nominations!

Additionally, we ask the Prezi community to vote for their favorite of all the nominees—the entry that receives the most votes wins the People’s Choice Award.

We will absolutely be running the Prezi Awards again in 2016—so keep an eye out for next year's announcement sometime in October, and submit your best work for the chance to win acclaim and fame!

Geetesh: What do you look for when you decide who will win? And what sets the winner of the Best Overall Design award this year apart from other Prezis?

Susannah: Our team of judges—top Prezi designers from our Evangelism team, who have created presentations for everyone from TED speakers to executives at multinational corporations—looks for presentations that make the best use of Prezi. We're looking for Prezis that tell a visual story through great design and execution. The winner of the Best Overall Design this year does just that. Through playful graphics and an excellent use of zoom, "Heimathafen" really brings its content to life. As a result, it's more memorable and engaging than any bullet-pointed slide deck ever could be—and that’s what makes it an amazing Prezi.

Best Overall Design by Anna Bojti and Inka Vigh



Best Business Prezi by the designers at Prezify.nl



Best Educational Prezi by Mr. Prezident



Best Zoom by Josh Bonito



Best Reusable Design by Prezibase

See Also: Prezi/Harris Interactive Survey: Conversation with Peter Arvai | 50 Million Prezi Users: Conversation with Scott Kabat

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posted by Geetesh on 9:15 AM IST



Most of the time, you may work on a single slide in your PowerPoint presentation -- but there are times when you want to copy, duplicate, reorder, or even delete a bunch of slides. It's in scenarios like these that you will encounter PowerPoint 2016's Slide Sorter view. Among the various views available in PowerPoint 2016 to play and edit your presentations, we have already covered both Normal view and Outline view. Although Slide Sorter view does not let you edit individual slide objects, but it does let you work with the whole slide itself -- any edits made will influence one or more slides, depending upon your selection.



Learn about Slide Sorter view in PowerPoint 2016.

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Friday, December 18, 2015
posted by Geetesh on 9:45 AM IST



Are you one of those folks who is always ready to play with the next new thing on a cell phone? Or maybe you won’t touch something unless it’s very mainstream? Either way, you must have heard some murmurs about Dubsmash – or you may be a seasoned Dubsmasher? Whether you have heard of Dubsmash or not, there’s no denial that this is a fun program although it can also be an awesome time waster!



Explore ways in which you can get started with Dubsmash.

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posted by Geetesh on 9:30 AM IST

Keith TromerKeith Tromer is the Founder and President of Corporate Imaging, Inc. since 1989. Mr. Tromer's strategic vision for Corporate Imaging, Inc. focuses on three fundamental aspects: generating the best creative content possible; fostering innovation; and utilizing the latest technologies.

In this interview, Keith discusses PowerPoint add-ins from pptXTREME.

Geetesh: Can you tell us about the pptXTREME suite of PowerPoint add-ins, how these add-ins provide extra abilities to PowerPoint users?

Keith: The pptXTREME Suite of Add-ins for PowerPoint are created by graphic design professionals for graphic design professionals. The suite's ease of use and time-saving features are unmatched in the industry. From many simple 'click-saver' functions in pptXTREME Edit and moreEdit to full round trip importing and exporting between PowerPoint and Adobe Photoshop.

The pptXTREME Suite consists of 6 separate products that are packaged together in a single easy-to-use installer. The products are Photoshop Import, Effects Library, Import/Export, moreEdit, Edit, and ColorPicker. All products are compatible with the latest software, Microsoft Office PowerPoint 2016, Windows 10 and Photoshop CC2015 and are compatible with both 32 and 64 bit.

Geetesh: If you had to compare your products, that could a difficult proposition. Could you share some users' perspectives, and explain your point of view?

Keith: For me, I would easily start with Photoshop Import. As a designer, I do a lot of my design work in Photoshop. The ability to import layered elements from Photoshop in an automated fashion, very quickly and then animate in PowerPoint is indispensable. It means that I am able to use Photoshop more often, as the time it takes to create, integrate, and make changes is actually faster than if I try to create the same elements in PowerPoint natively. The addition of the toPhotoshop commands have equally sped up our productivity. Now, in addition to imported layers from Photoshop, with one click I can send a slide or all of my selected shapes directly to Photoshop layers. Now I can edit and replace those elements, or just use them as a template to create new elements that match.

See a quick demo of Photoshop Import here:

Watch the Photoshop Import Full Tutorial here:

Now what if I could only have one toolset from Edit and moreEdit -- then which would it be?

That's a more difficult question. There are a lot of timesaving features in there. Depending on the type of project I am working on, the answer would change. For example, makeHeader and makeBody in moreEdit. These tools take clients' slides that were created without a template and automate a process that takes a long time… making all the text follow a master placeholder and automatically removing extra lines and spaces. But, I don't need this on every job. It's not that often when I get handed a deck that is like this – but when I do – it literally saves days, not hours!

I would have to say the toolsets I use most often are a combination of Edit and moreEdit. I use the alignment tools: Pickup, Apply Size, Position, and Format in Edit. While also using matchHeight and matchWidth in moreEdit. They don't really allow me to create anything I wouldn’t be able to do otherwise, but it really makes it easy to match and align formats for a more consistently designed presentation. Honestly, as I answer this I want to talk about all the tools in there. I feel like I would be a very unhappy designer if you took any of them away from me.

Another question I am asked often relates to PowerPoint now having a built-in ColorPicker. I'm asked to explain why I did not remove the ColorPicker product from our 2015 releases?

After polling a handful of users, I have found that users prefer to use pptXTREME ColorPicker rather than the eyedropper built-in. There were three common reasons to all responses.

  1. The ability to pick a color from anywhere on your desktop, including other slides in the sorter pane.
  2. The fact that pptXTREME ColorPicker puts the Hex value in my clipboard – allowing easily pasting into other graphics applications.
  3. The tools residing on the pptX Shortcut bar is more convenient.
Finally, I always have a hard time choosing which specific features of our products to talk about. They all add so much and mentioning one (or some) does not even hint to other tools and their benefits. Please visit our website to see all the products and benefits at www.pptXTREME.com. View all demos and tutorials at www.vimeo.com/pptXTREME.

See Also: pptXTREME Import/Export and Edit

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posted by Geetesh on 9:15 AM IST



Any content within Sway needs to be within one of the three Card categories: Text, Media and Group. As far as Group Card types are concerned, they are essentially a group of some combination that can include the Text and Media Card types. As long as you have the Card types and numbers that are a prerequisite for a particular Group Card type, you can change from one Group type to another.



Learn how you can change from one Group Card type to another within Sway.

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Thursday, December 17, 2015
posted by Geetesh on 9:30 AM IST

Gil SegalGil Segal is the creator of ToolsToo and a senior software consultant. Gil is always on the lookout for ways to automate manual tasks in any software he uses and has been a PowerPoint power-user since the mid 90’s.

In this conversation, Gil talks about his new ToolsToo v6.2 add-in for Microsoft PowerPoint.

Geetesh: Can you tell us more about the new features added to ToolsToo v6.2?

Gil: ToolsToo v6.2 adds support for manipulating shapes within groups. Now many of the powerful ToolsToo productivity tools can be applied to the shapes within a group and not just to the group in its entirety. The new version also adds the exciting ability to add shapes to an existing group (or to a single shape) while preserving any animation applied to the original group (shape) and its layering.

ToolsToo v6.2 also adds a new tool to Make Same Table Column Width. This tool applies the column widths of the table the user specifies as the Reference Shape to the selected target tables. If any of the target tables have more columns than the Reference Shape table, the additional columns retain their original widths. If the Reference Shape is not a table, then all columns in the target tables are set to the width of the Reference Shape.

One oddly missing feature in PowerPoint is the ability to set the language across the presentation. Instead, PowerPoint sets the language separately for each object: shapes (text boxes, in particular), notes, chart titles and axes, and tables. ToolsToo v6.2 rectifies this with its new Set Language tool.

Lastly, ToolsToo v6.2 expands on the set of tools used to reduce presentation size by adding two tools to remove unused layouts. Some layouts can get quite large, particularly if they contain embedded images.

The ToolsToo ribbon tab in PowerPoint 2016

Geetesh: What according to you is the most time-saving option available within ToolsToo?

Gil: That is a difficult question to answer given that ToolsToo has more than 70 tools specifically designed to improve PowerPoint editing productivity. It is a question of whether we are looking at saving a small amount of time for something that is used very frequently (such as the various alignment tools) or a lot of time for things that are done less frequently. It also depends on the nature of the presentation itself as to which tools are used while editing that presentation.

The tools that stand out in my experience as saving the most time when they are used are the Copy Agenda Slide tool, the Reformat Slides tool, and the new Add to Group tool.

The Copy Agenda Slide tool replicates Agenda slides throughout a presentation wherever one is needed and shows progression through the presentation by dimming all topics other than the current topic. Instead of tediously manually updating all of the agenda slides throughout the presentation, you update just the wording for one agenda slide without worrying about the current topic and then click on the tool to take care of all the rest.

When copying slides from one presentation to another, often some or all of the colors of the slide content change to match the color scheme of the target presentation. When this is not wanted, it is quite tedious to manually change the colors. The Reformat Slides tool merges the look and feel of the target presentation with the color scheme of the source presentation in a single click.

The Add to Group tool adds shapes to an existing group (or a single shape) while preserving any animation applied to the original group and its layering. A single click on the Add to Group tool replaces all the manual steps required to add the shapes to the group, restore all the animations, resequence all the animations, and place the group in its correct layer.

See Also: ToolsToo 5.1: The Indezine Review | ToolsToo: Conversation with Gil Segal

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posted by Geetesh on 9:15 AM IST



The intent of Group Cards in Sway is to keep related content together visually. There are several types of Group Cards. The first of the Group Cards is called Automatic, and this Card can contain any Card types within the Text and Media categories. In other words, there are no restrictions when adding content to an Automatic Group Card.



Explore how Automatic Group Cards works in Sway.

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Wednesday, December 16, 2015
posted by Geetesh on 9:30 AM IST



Office 365 is Microsoft’s cloud-based subscription offering that lets you run Office applications on the desktop, on tablets and smartphones -- and also online. This is different from the perpetual versions of Office – find out more in our Office 365 or Office 2016 article. Additionally, some plans also include extra niceties like a subscription to the Skype for Business web conferencing tool, hosted email via Microsoft’s Exchange Online, online storage through OneDrive, plus phone talk time via Skype.



Learn about the different Office 365 subscriptions.

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posted by Geetesh on 9:15 AM IST



Other than Text and Media Cards, Sway also provides a third category of Cards – these are Group Cards. Unlike Text and Media Cards, Group Cards are not just a mere Card category. Group Cards, in fact, are a set of Cards. Think of a pack of playing cards, and the many ways in which you can arrange them? In the same way, the content in Group Cards can be arranged in 5 ways at the time of writing this article.



Explore the various options within the Group Cards category in Sway.

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Tuesday, December 15, 2015
posted by Geetesh on 10:30 AM IST



We bring you an exclusive conversation with Motti Nisani of emaze, who discusses the new Automaze option in emaze that actually lets a machine make better slides! We also bring you a Visual Resume Templates for PowerPoint, plus a Christmas PowerPoint Kit.

We explore interface options in the new PowerPoint 2016. This week we look at the Guides and the Outline View. Finally, don't miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:30 AM IST

Geetesh: You often say that people are shooting themselves in the foot in PowerPoint? Can you elaborate?

Taylor: Yeah, they’re shooting themselves in the foot with a bazooka! Here's what I see happen all of the time.

People sit down at their computers to build their slides and with the best intentions…

They painstakingly, one-by-one, manually do all of these things in PowerPoint that the program could easily do for them…

And PowerPoint could do it 10 times faster and 100% more accurately…It's what I like to call "PowerPoint on Cruise Control"

Imagine that you're pushing a gasoline mower around your yard really really hard, instead of just turning it on. Yes, if you push the gasoline mower hard enough and sweat buckets, it might work, but why not just turn the engine on and let the mower do its thing?

The same thing is true in PowerPoint.

For example, people are investing hundreds of hours a year (yes, hundreds) manually formatting their objects (pushing that mower) instead of recycling their formatting (turning the mower on). In my free Cruise Control training video, I talk about the 6 different ways to do so that are all almost-instant and 100% accurate.

All natively in PowerPoint too…no add-ins or extra purchases required!

And if you knew better, why would you invest 5 minutes formatting a chart (for example) when you could simply apply your formatting in 5 seconds? You wouldn't!

But that's what people are doing to themselves every single day in PowerPoint, and hence, how they are shooting themselves in the foot with a bazooka!

≫ See How To Put PowerPoint On Cruise Control Today

Geetesh: What's one hidden shortcut you think every PowerPoint user should know?

Taylor: Without a doubt, it's the bonus feature of the duplicate shortcut (Ctrl + D).

First off, the duplicate command is twice as fast as the normal copy (Ctrl + C) and paste (Ctrl + V). So right off the bat you are doubling your speed on a common and repetitive task.

But it gets a lot better than that!

The bonus feature of the duplicate command is that when you duplicate an object a second time, the new object automatically jumps in the same direction and distance as your last manual movement.

What does that mean?

It means that if you build your slides using the concept of Relative Alignment and Positioning (something I talk a lot about in my trainings) as you duplicate your objects within your layout, they literally jump into perfect alignment and positioning on your slide…automatically and with no extra work on your part!

It seriously looks like magic when pulled off correctly and goes right back to getting PowerPoint to do the work for you…

Message from Taylor

Want to see how you can - no joke! Cut your daily PowerPoint grind in half?

Click the link below, enter your email address and get immediate access to two Cruise Control Techniques (plus some other bonus tips) that will help you safely surf through the next “slide-alwave” that rolls your way.

≫ See How To Put PowerPoint On Cruise Control Today

With these two Cruise Control techniques under your belt, you'll never be able to go back to the 'old way' of building your slides again.


Taylor CroonquistTaylor Croonquist is the co-founder of Nuts & Bolts Speed Training, a website delivering actionable PowerPoint training and speed strategies, helping professionals cut their build time in a third. Prior to Nuts & Bolts, Taylor lived and worked in China for 10 years in finance and consulting. When he’s not busy crafting PowerPoint training, you can find him traveling and scuba diving.

In this conversation, Taylor, the shortcuts gurus from the Nuts & Bolts blog shares tips for how not to shoot yourself in the foot with a bazooka in PowerPoint.

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