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PowerPoint and Presenting Blog: February 2016

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Jumping Slides

Monday, February 29, 2016
posted by Geetesh on 9:30 AM IST



Every presenter wants to be in the same situation as Tom! He was happy while presenting because his audience seemed so engrossed in his talk. Why? That is because Tom had shared a story about ups and downs. He had expressed the contrast in an almost nail-biting environment. Yes, the story had served as an awesome introduction, and Tom had everyone’s attention. Could anything go wrong? Maybe, or maybe not. Let's see what happened next.



Learn how you can cope with the problem of jumping through slides.

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posted by Geetesh on 9:15 AM IST



When you bring up the Themes gallery within PowerPoint 2013, do you find that several Themes are missing? Alternatively, do you find that your friends and colleagues have more Themes than you do? Whatever be the reason for your missing Themes, it is possible to get them back.



Explore how to find missing Themes in PowerPoint 2013.

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Friday, February 26, 2016
posted by Geetesh on 9:15 AM IST



You know that Action Buttons are helpful because they at least look like buttons! But choices are limited to what PowerPoint provides – and let’s face it, choices for Action Buttons have remained unchanged since the last 20 years. What has changed in those 20 years? There was no Facebook, almost no social media, and the internet was in its infancy. Given this scenario, it is no surprise that the Action Buttons are limited to VCR style buttons – those were probably in vogue 20 years ago! Now times have changed, and fortunately you can tweak Action Buttons to create your own variants, as we will show you in this tutorial.



Create new Action Button variants with some added icons.

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Thursday, February 25, 2016
posted by Geetesh on 9:15 AM IST



Once you have added an Author to an existing Sway, you will find that more than one Author can work on the same Sway, even if they are editing at the same time! In this tutorial, we will explore how this Co-Authoring option works.



Learn how you can use the Co-Authoring option in Sway.

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posted by Geetesh on 9:00 AM IST



Here's the most comprehensive list of PowerPoint 2016 for Mac keyboard shortcuts that we know about -- how many of these do you presently use? If you discover a shortcut key not listed here, please get in touch with us through our feedback form.



View the shortcuts here.

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Wednesday, February 24, 2016
posted by Geetesh on 9:30 AM IST

Ajay MohanAjay Mohan is the Founder and CEO of SlideTeam. Before starting SlideTeam, Ajay Mohan held senior positions in Fortune 500 companies in the US including tech companies in Silicon Valley. He has done his Master of Business Administration (MBA), Finance from Indiana University Bloomington and Master of Science (MS), Engineering from Rutgers University-New Brunswick. His goal for SlideTeam is to bring a scientific approach to presenting complex ideas using well researched visual aids. SlideTeam.net and partner site SlideGeeks.com host a comprehensive and easily searchable collection with over 500,000 slides.

In this conversation, Ajay talks about the new SlideTeam Presentation App.

Geetesh: Ajay, can you tell us more about your SlideTeam Presentation app, and what motivated you to create it?

Ajay: Put very simply, the SlideTeam Presentation app converts sketches and notes into professional presentations. It is the first-ever app that allows presenters to take photos of their notes, drawings and rough sketches from their mobile phones and send them to SlideTeam's Custom Design Services team, one of the world's best presentation design teams, and get a completely professional finished presentation back in 48 hours.

Our team of 150+ graphic designers, with over 10,000+ hours of PowerPoint experience, converts those sketches and notes into beautiful, polished presentations combining the best of graphics, editable diagrams, icons and a customized template!

The increasing demand from our clients for a faster and easier way to request custom designs motivated us to launch this app. Even before the app was launched, our design services team had already designed thousands of winning presentations for Fortune 500 companies, marketing and sales professionals, doctors, lawyers and academia. Fortune 500 companies like General Motors, Boeing, Bank of America, Starbucks, Ford, General Electric, AT&T, CISCO, Colgate-Palmolive, and tech giants such as TCS, Infosys, Tech Mahindra and leading IITs have been using our professional slides for their presentations.

During interaction over phone and email, several of our clients wished for a way that would make sharing their notes and design requirements as easy as a click of a button. Creating rough PowerPoint decks on their PCs and laptops was a hassle. Talk about taking pictures from whiteboards after a meeting. Since most of the clients preferred to stay in touch and work on the go using their phones and tablets, we devised a way that would drastically cut down the end-to-end process of crafting a winning presentation. And so the SlideTeam Presentation App was designed. The presenters now only need a pen and paper to jot down their ideas and their mobile phone to click those notes and send them via our app.

Geetesh: How does the app work, and what benefits will this bring to the end user?

Ajay: The app is very easy to use as can be seen through these steps:

  1. Simply sketch out your idea on paper and click it. Presenters can also send photos of their whitepapers, whiteboard notes, class notes, meeting notes, doodles or any other content.

    SlideTeam

  2. Open the SlideTeam App and select the image from the gallery. You can even click the photo of rough sketch straight away from within the app using the Capture Image functionality (see the screenshot below). Add comments to specify the slide colors or any other information. Tap Add New Slide when you are done.

    SlideTeam

  3. Add new slides with or without an image. It's not necessary to have a rough sketch for every slide. You can simply add your design requirements within the comments box (see the screenshot below).

    SlideTeam

  4. Review slides and edit any slide before submitting the request. You can return to any slide and edit it from the Review screen (see the screenshot below). Tap I'm Done when you are ready to submit them to SlideTeam designers.

    SlideTeam

The designers at SlideTeam take these rough sketches and notes and transform them into polished slides. Here's one such professional slide created using clients' brief:

SlideTeam

Here are some benefits of SlideTeam App:

  • Send notes and sketches from Android and iPhones with the click of a few buttons.
  • Convert sketches and notes into crisp, professional presentations.
  • Minimize time delay, get high quality presentations in 48 hours or less.
  • Submit requests for complete PPTs, slides, diagrams, logos, 3D graphics, etc.
  • Free to use and no sign in/sign up required.
Here are links to download the SlideTeam Presentation App from the Apple AppStore and the Google Play Store:

App Store Link    Play Store Link

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posted by Geetesh on 9:15 AM IST



Once you create a Sway, you can share it with others who can view your Sway. However, did you know that you can also share your Sway with others and also allow them to edit your Sway! Imagine that you could create a Sway that you share with several others and provide them with edit access. They could then add more content such as text, pictures, or anything else. This approach makes Sway a very powerful media sharing and editing platform. In this tutorial, we will explore how you can share and invite others to edit your Sway.



Explore how to add Authors to your Sway.

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Tuesday, February 23, 2016
posted by Geetesh on 10:30 AM IST



Nancy Duarte has written a new book, Illuminate and she speaks exclusively in this interview with Indezine. We then explore ten sites that provide free icons. Robert Kawalsky then discusses the amazing new features on Zeetings, his presentation sharing and viewing platform. We updated our Evolution of Office Themes article to include content relevant to the new PowerPoint 2016. And then Georg Kremer talks about Slideflight.

PowerPoint 2016 for Windows users can learn about reusing and inserting slides; and about changing backgrounds in the Slide Master. PowerPoint 2013 for Windows users can learn about creating new files with a hyperlink! PowerPoint 2016 for Mac can better understand why there is no Developer tab in their version. Finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



We have learned about gazillion ways to work with hyperlinks in PowerPoint 2013 – but why would anyone want to create a new email with a hyperlink in PowerPoint? First of all, it is quite acceptable that you do not wish to create an email via a hyperlink. However, you sure must be curious about why this feature exists? This works best in presentations that are sent to others via email, or via a download. Once the recipients view your slides, you might want some feedback from them. And that’s precisely why you can add an email hyperlink on your slides (typically your last slide) so that recipients of your presentation can click a link to open a new email!



Learn how you can create a new email message with a hyperlink in PowerPoint 2013.

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Monday, February 22, 2016
posted by Geetesh on 9:30 AM IST

Patti SanchezPatti Sanchez is a communicator with nearly 25 years of experience leading transformative marketing initiatives for brands and causes, and the co-author of Illuminate: Ignite Change Through Speeches, Stories, Ceremonies, and Symbols. As Chief Strategy Officer for Duarte, Inc., Patti facilitates workshops and counsels clients on how to create authentic connections with their audiences through persuasive presentations. Follow her on Twitter: @PattiSan.

In this conversation, Patti talks about Illuminate.

Geetesh: Patti, tell us more about the experience of writing Illuminate. And how do you believe that reading Illuminate will help others?

IlluminatePatti: Nancy and I complement each other really well: she's the visionary and I'm the empath. She envisions where we need to be in the future, and I anticipate what it will feel like for people to go there. When we set out to write Illuminate, we combined these two passions of ours to help leaders navigate the monumental task of getting their people on board to undergo and bring about major change.

Anyone in the role of change-maker in some way knows that effectively communicating is vital to the success of a venture. After decades of helping leaders communicate well during high-stakes moments, we know the power of the spoken word. But we also know that communicating well in one moment isn't enough to drive adoption of truly bold and transformative ideas. We wrote Illuminate to fully support today's leaders at every stage of their change journey, including the good times and the bad times, the victories and the failures, the moments to be proud and the moments to be humble. Each of these moments is an opportunity to bring people closer together and embolden them to see their venture through to a successful conclusion.

Geetesh: Do you want to share an experience about an influence, a response or anything else that happened while writing this book? And how did that make a difference?

Patti: Writing Illuminate was very meta – we found that we were applying the principles and models to our own company. As we wrote the book, our company went through an internal restructuring that disrupted nearly every role in the organization, all while business was booming and our people were already stretched thin. So we imagined how our people would feel as the new future of Duarte, Inc., would play out in their daily lives. We asked ourselves what we should say, show, and do to make the transition less challenging and more exciting. In other words, we took our own medicine!

So Illuminate's readers should know that we were testing the book's ideas at the very time we were developing them, applying our models to our own business and refining our ideas. The result of all of this is a book with a methodology rooted in real life situations and examples that can guide readers through their own change communication challenges.

See Also: Patti Sanchez on Indezine | Illuminate: Conversation with Nancy Duarte

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posted by Geetesh on 9:15 AM IST



While changing the Slide Layout of any given slide(s) in PowerPoint 2016, you typically access the Home tab of the Ribbon and click the Layout button. This brings forth the Layout drop-down gallery. The number of Slide Layouts that you see within this gallery may differ depending upon the Theme of your active presentation -- but with PowerPoint's default Office Theme applied, you may see 9 layouts.



Explore Slide Layouts within Slide Master view in PowerPoint 2016.

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Friday, February 19, 2016
posted by Geetesh on 9:30 AM IST

Nancy DuarteNancy Duarte is CEO of Duarte, Inc. and the author of Resonate, Slide:ology, and the HBR Guide to Persuasive Presentations. Her latest book, Illuminate: Ignite Change Through Speeches, Stories, Ceremonies, and Symbols, co-authored with Patti Sanchez, shows how the world's greatest leaders use powerful communication to move people and ideas forward. She has a passion for teaching others about the power of persuasive presentations to drive change in the world.

In this conversation, Nancy talks about Illuminate.

Geetesh: Nancy, what does Illuminate as a book mean to you as an author? What is its raison d'etre? And how was it to co-author this book with Patti?

Nancy: My firm has been in the Silicon Valley 28 years now, and my medium-sized organization has been through 5 reinventions, which has led to changes in our industry over the decades. It's been a challenge to constantly innovate and reinvent the organization while at the same time keeping the employees excited about their unknown future.

IlluminateFor years, clients would call to have us help with their next great presentation. Then, they started to say that it wasn't about just spreading the idea. For them, it was about a movement. This meant that we would once again have to shift our firm into understanding what it means to communicate in a way that moves people en masse.

So my co-author Patti and I studied what made great movements work. After three years of intense research and writing, we found that the most successful movements are a lot like the structure of epic tales, and at moments along the way, people need speeches, stories, ceremonies, and symbols to stay motivated.

Geetesh: For a reader, what would the biggest takeaway from Illuminate be?

Nancy: Great leaders are torchbearers. They illuminate just enough of the path into the dark and scary unknown to dissipate fear and motivate their travelers to make the journey with them. When the principles in Illuminate are put into practice, you will empathetically understand the people you're leading and keenly understand what change feels like to them. This book helps leaders orient themselves in how to communicate change during five different stages of transformation, and design the right moments along the way to keep their travelers motivated.

Illuminate

See Also: Nancy Duarte on Indezine | Illuminate: Conversation with Patti Sanchez

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posted by Geetesh on 9:15 AM IST



In PowerPoint 2016, the Slide Master influences the layout and look of all slides in your presentation. Make changes to the Slide Master and those changes reflect on your presentation slides. For example, you can apply another Background Style so that all Slide Layouts and slides in your presentation use this changed slide background. In this tutorial, we will explore how you can choose from any of the 12 available Background Styles to apply to the Slide Master.



Learn how to change Background Styles within the Slide Master in PowerPoint 2016.

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Thursday, February 18, 2016
posted by Geetesh on 9:30 AM IST



Evolution is an interesting concept because it's the change that's natural, logical, and involved. And although Themes (Office Themes) did not exist in their present form before Office 2007 for Windows, they did evolve from the humble PowerPoint template. And as you get deeper into how Themes work, you'll find that PowerPoint uses these Themes in amazing ways, and shares them with Word and Excel. That's the reason they are called Office Themes rather than PowerPoint Themes.



Learn about Office Themes and how they work specifically in versions of PowerPoint on both Windows and Mac.

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posted by Geetesh on 9:15 AM IST



We’ve learnt about how hyperlinks let you do excellent stuff such as linking between slides or even linking to files outside PowerPoint. However, did you know that you can create a hyperlink that links to a file that does not even exist! Click that hyperlink, and a new file gets instantly created. If you are intrigued by how something so strange can happen, read further.



Learn how to use the Hyperlink option to create a new file in PowerPoint 2013.

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Wednesday, February 17, 2016
posted by Geetesh on 9:30 AM IST



Icons are the new “in” thing for visuals. In a world where you need to be neutral all the time, icons are a Godsend since they are neutral by nature. Another reason to use icons is because they look great in small sizes, and they also use fewer resources to display. The fact that they go well with contemporary flat and minimal design trends: that just gets you extra brownie points!



Explore sites that provide free icons.

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posted by Geetesh on 9:00 AM IST



Unlike in previous versions of PowerPoint on Mac such as PowerPoint 2011, the new PowerPoint 2016 on Mac has no option to enable the Developer tab on the Ribbon. So what about all the options within that tab? And why did Microsoft take it away? Let us learn more.



Learn about the missing Developer tab in PowerPoint 2016 for Mac.

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Tuesday, February 16, 2016
posted by Geetesh on 10:30 AM IST



PowerPoint can be used for so much more than just slides. Did you know that you can create a thumbnail for your YouTube videos with nothing other than PowerPoint? We provide you with a formatted template. Renowned author Carmine Gallo has written his new book, The Storyteller's Secret. We get you an exclusive interview with him. We then show you how you can share your Dubsmash videos.

PowerPoint 2016 for Windows users can learn about comparing slides manually and reusing existing slides. PowerPoint 2016 for Mac users can explore the Ribbon and Tabs. Sway and PowerPoint for iPad users can learn about sharing their presentations. Finally, do not miss the new discussions and templates of this week!



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:45 AM IST

Georg KremerGeorg Kremer is the CEO of the Slideflight GmbH in Munich and in charge of the sales strategy of the company. Before participating in the creation of the Slideflight GmbH, he collected diverse experiences from national and global leadership positions in sales and marketing, at companies such as Sage, Fujitsu, Global Knowledge and Hewlett-Packard, among others. In addition, Mr. Kremer has acquired a broad understanding of corporate cultures through various management positions in small and medium-sized enterprises.

In this conversation, Georg talks about Slideflight.

Geetesh: Tell us more about Slideflight, how it evolved, and whom is it intended for?

Georg: Disseminating your message effectively and being able to digest the information properly: these objectives present a two-sided challenge in the field of presentations. A need for a digital solution that replaced handouts, email mailing lists and taking pictures of slides was required. This is how Slideflight was born, to be an innovative, sustainable and simple alternative. Slideflight allows the presenter to share his PowerPoint slides with the audience using the additional Ribbon tab in PowerPoint. The presentation can thereafter be followed live via a smartphone, tablet or computer by inserting the six-digit ID provided by the presenter into the Slideflight app or web page. Moreover, for future use, the presentation can be saved as a PDF and notes can also be added. The presenter chooses which slides he wants to share with the public and decides if he wants to make the slides available for download after the event. Slideflight targets big events such as conventions, conferences or university lectures as well as smaller congregations such as web conferences, teleconferences, business meetings, pitch conferences or training. Thus it provides a simple and practical solution for both the presenter and the public.

Slideflight tab in PowerPoint Ribbon

The company was born as a spin-off released by the venture capital firm Senovo, a company funding young B2B technology start-ups. Following the further development of the software, I founded the start-up in November 2015 along with Philip Franta. It was just a matter of days before Slideflight started participating in important congresses around Germany, such as the didacta (the world´s biggest education fair) and negotiating diverse business partnerships.

Slideflight
Picture Courtesy: Slideflight

Geetesh: There are many tools available these days that work on similar areas as Slideflight. So what do you think sets Slideflight apart from others?

Georg: The vision of Slideflight is to make the process of presentation sharing as simple as possible. Contrary to other existing tools, we focus ourselves on the live sharing aspects of presentations. We even developed a second tool named Beamium, to also simplify the PDF document sharing. In this manner, not only the document exchange experience, but also the actual real-time following of the presentation are addressed. We have not only perfected, but also simplified this aspect as far as possible. Furthermore, various other tools are tricky and complicated to use, whereas with Slideflight you don't even need basic instructions. With just a couple of clicks, you are ready to enjoy our solution. Slideflight works everywhere, and there is no need to follow the presentations on site. It can be followed all around the world as long as there is an internet connection. In this manner, information and education can become globally disseminated without any complicated procedures. A straightforward and memorable information exchange, that is what Slideflight is all about.

Slideflight
Picture Courtesy: Slideflight

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