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PowerPoint and Presenting Blog: August 2016

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Identify Your Version and License of Microsoft PowerPoint and Office on Mac

Wednesday, August 31, 2016
posted by Geetesh on 9:30 AM IST



Do you use PowerPoint and other Office programs on a Mac? Do you know which version you are using? And if the version question seemed easy, do you know what sort of license you are using? In this post, we will explore an easy way to identify version and license details for Microsoft Office on the Mac.

Broadly speaking, new versions come with new features. For example, PowerPoint 2011 for Mac introduced Sections, Presenter View, and other niceties.

However, the introduction of new features is no longer dependent upon the release of a new version—your license type may provide you with new features even a new version is not released yet! Yes, we are talking about Office 365 Subscription licenses that bring you new features every few months. That's the reason why it is important to find out whether you have a Subscription or a Perpetual product installed!
We have used PowerPoint for all the screen shots. However, the same process should also work with Word, Excel, and other Office programs. Follow these steps:

  1. Run PowerPoint. If you see the Presentation Gallery, opt to create a new presentation, or alternatively open any existing presentation. Yes, you do not want to create or edit presentations now—but PowerPoint will not let you identify it under the hood unless you open a presentation first! We just created a new presentation, as shown in Figure 1 below.

    PowerPoint for Mac interface
    Figure 1: Microsoft PowerPoint for Mac interface

  2. Next choose the PowerPoint | About PowerPoint menu option, as shown in Figure 2 below.

    PowerPoint for Mac About
    Figure 2: About PowerPoint

  3. You will see a dialog, as shown in Figure 3, below. Do notice that you can identify that this dialog is from a Retail License, as highlighted in red. You can also find the version number of your installed product, as highlighted in blue.

    Does the version number, 15.21.1 (160411) confuse you? Don't worry; we will explain what these numbers mean at the end of this post.

    PowerPoint for Mac Retail
    Figure 3: Office Retail License

    The same dialog from a subscribed version will show a different license type: Office 365 Subscription, as you can see highlighted in red within Figure 4 below (compare with Figure 3). Again, you can also find the version number of your installed product, as highlighted in blue.

    PowerPoint for Mac 365
    Figure 4: Office 365 Subscription License

    Although Microsoft names their releases with nomenclature such as Office 2016, Office 2011, etc. -- they follow a different nomenclature internally. Any version number that begins with "15" in the About dialog box indicates that you are running Microsoft Office 2016 for Mac.

    Similarly, any version number that begins with "14" indicates that you are running Microsoft Office 2011 for Mac, as shown highlighted in red within Figure 5, below.

    PowerPoint for Mac 2011
    Figure 5: PowerPoint 2011 for Mac

    And any version number that begins with "12" indicates that you are running Microsoft Office 2008 for Mac, as shown highlighted in red within Figure 6, below.

    PowerPoint for Mac 2008
    Figure 6: PowerPoint 2008 for Mac

    Additionally, there may be other numbers after the 15, 14, or 12 in the About dialog box. Those other numbers indicate updates released after the initial first release. These links provide details about these updates:

    MacUpdate: Microsoft Office 2016 for Mac
    Additionally, a dedicated PM on the Office 2016 for Mac team maintains the Release history for Office 2016 for Mac/Microsoft AutoUpdate page.

    MacUpdate: Microsoft Office 2011 for Mac

    MacUpdate: Microsoft Office 2008 for Mac

    No Version 13?

    Yes, you are right. The reason there is no version 13 of Microsoft Office for Mac is because thirteen is considered by some as an unlucky number!
Thank you so much, Anneliese Wirth, at Microsoft who helped me create this post.

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posted by Geetesh on 9:15 AM IST



When you use the Pen and Highlighter tools to annotate, you are provided with an option to save those annotations when you exit Slide Show view. If you do opt to save them, then you will actually open doors to new capabilities that will allow you to edit these annotations – in fact, you can also change these annotations to shapes and work more with them!



Learn how you can edit your Pen and Highlighter annotations in PowerPoint 2016 for Windows.

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Tuesday, August 30, 2016
posted by Geetesh on 10:30 AM IST

Rob Bailey of Eyeful Presentations explores the changes at Eyeful, and also how Brexit influences the EU's presentation industry. Celebrated speakers at the upcoming Presentation Summit in Las Vegas talk about their sessions -- we feature Emma Bannister, Heather Ackmann, Jon Schwabish, and Mike Parkinson. Make sure you read what they say, even if you won't attend the conference!

We feature Microsoft Sway again this week. You can learn about the My Sways page, and also about Accessibility View in Sway. We then show you how you can create outlines for PowerPoint presentations in Word 2016. PowerPoint 2016 for Windows users can learn how to create their own Theme Fonts set. Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



While presenting and interacting with your audience, annotation on a slide can play an important role -- and PowerPoint provides you with useful Pen and Highlighter tools that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how these tools can be helpful.



Learn how to use the Pen and Highlighter tools within Slide Show View in PowerPoint 2016.

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Monday, August 29, 2016
posted by Geetesh on 9:45 AM IST

Troy ChollarTroy Chollar is President and co-founder of TLC Creative Services, Inc., a graphic design studio team that specializes in presentation design and visual communication projects. He is very active in the PowerPoint and presentation community through his blog and a presentation industry podcast. He is a Microsoft MVP for PowerPoint, annually awarded since 2004, and has only missed one Presentation Summit since the inaugural event.

In this conversation, Troy discusses his sessions at the upcoming Presentation Summit 2016 series.

Geetesh: You are doing three sessions this year: Metamorphosis!, What’s on Your QAT? and PowerPoint and Video. What can audiences anticipate as takeaways from sessions on these important topics?

Troy: I am very excited about the session topics I have been asked to present this year!

The Morph transition (Metamorphosis!) is something my entire design team has been using non-stop since it was introduced. This transition is the best animation tool PowerPoint has. I have many client presentations to use as examples of Morph in use, and lots of tips and tricks for everyone to make this incredible new animation/transition tool a part of their project workflow.

What’s on your QAT? is one of the quick 20 minute sessions. I have compiled a fast-paced presentation on why to use the QAT, how to cheat and setup a custom QAT in under 3 minutes—and a comparison of QATs from several presentation designers. Anyone who spends time formatting slides will find this information valuable.

I am big a fan of integrating multimedia into presentations. For the PowerPoint and Video session, I am taking a more advanced approach. I am overviewing the technical gotchas like video formats, file sizes, resolution, and including my recommendations for each. But what I am really excited about is sharing some amazing example files showing great ways of integrating video into a presentation. Also, when to use a presentation to create a video is going to be a fun topic. Everyone should walk away with plenty of ideas on how much more can be done in PowerPoint than just add a video to a slide.

Geetesh: You are also doing a live episode of The Presentation Podcast, featuring Rick Altman, the host of the Summit. What sort of involvement do you expect from the audience during this recording? Do you have a message to share?

Troy: Yes, audience involvement is definitely part of the plan! And the message may be amazing —but that depends on the audience.

So the background is that all three of the co-hosts on The Presentation Podcast; myself, Nolan Haims, and Sandra Johnson, are going to be at The Presentation Summit. We talked about recording an episode with the three of us physically in the same room – something we have never done. Our design studios are scattered across the country and we meet virtually for the podcast. We asked Rick if the conference would let us do a recording somewhere. That expanded into doing a live audience recording. And that expanded into Rick graciously accepting an invitation to be on the host panel with us - and inviting all conference attendees to be guests on a special Presentation Summit episode. It is going to be amazing!

To make this opportunity happen, I am leveraging my live, corporate show site experience, and having some friends’ companies lend some additional audio equipment, and then doing a quick turn around edit to get the episode ready to drop the Tuesday after the conference close.

Everyone in the audience will be part of the podcast as we toss around a mic for an open Q&A time, which is the bulk of the session (and we are literally tossing the mic with the awesome mic enclosure called a CatchBox). We do have an outline for the episode, but after the first 15 minutes, the audience will be in charge of the episode conversation. So join us for a live podcast recording, think of a great presentation related question, and it definitely will be one of the most fun things we do all week!

Troy with the TLC Design Team
Troy with the TLC Design Team

See Also: Troy Chollar on Indezine

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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posted by Geetesh on 9:15 AM IST



Theme Fonts comprise a pair of font choices, one each for your slide titles (Heading font) and the other for everything else on your slides (Body font). You can use existing Theme Fonts available in PowerPoint or even create them on your own. Additionally, you can opt to edit existing Theme Font pairs (sets), as we will explore in this tutorial.



Learn how to edit Theme Fonts in PowerPoint 2013.

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Friday, August 26, 2016
posted by Geetesh on 9:45 AM IST

Mike ParkinsonMike Parkinson (Microsoft MVP, CPP APMP Fellow) is an internationally recognized visual communication and presentation expert and a multi-published, award-winning author. He regularly contributes articles and conducts educational seminars to companies like Microsoft, Motorola, Dell, Xerox, and Lockheed Martin as well as at learning institutions, government agencies, and conferences around the world. Mike owns a design education company, Billion Dollar Graphics, a creative services firm, 24 Hour Company, and authored a successful visual communication book, Do-It-Yourself Billion Dollar Graphics.

In this conversation, Mike discusses his sessions at the upcoming Presentation Summit 2016 series.

Geetesh: You are doing at least three sessions at this year's Presentation Summit: Do-it-Yourself Graphics, Special Delivery, and Better Presenting through Psychology. Tell us more about these three diverse topics, and how will attendees benefit from your sessions?

Mike: Making and delivering great presentations requires a spectrum of skills such as design theory, rendering skills, storytelling, and an understanding of how audiences learn and are influenced. These three workshops tap into the key skill sets professionals use to create powerful presentations for companies, learning institutions, and government agencies.

Do-It-Yourself Graphics shares step-by-step instructions to make professional PowerPoint graphics. Special Delivery shows attendees how to deliver engaging presentations. Better Presenting through Psychology uses the latest behavioral psychology to improve understanding, recollections, adoption, and persuasion. All sessions give attendees a hands-on experience.

The sessions are fast-paced and interactive. Each workshop is architected to help attendees add new presentation skills to be successful both professionally and personally.

Geetesh: You were recently awarded as an MVP (Most Valuable Professional) by Microsoft for PowerPoint. Can you tell us more about your MVP Award?

Mike: It is such an honor. I’m so excited that I can share my experiences and influence future versions of the software. I use PowerPoint as both a presentation tool (for educations and sales) as well as a design tool (for infographics and marketing). My clients see PowerPoint as a graphics tool too. My hope is that I can help Microsoft, in some small way, improve the “PowerPoint as a design tool” experience without sacrificing what the software was made to do—presentations.

MVP Award

The company’s latest version of the tool is an evolutionary leap forward and I credit Microsoft PowerPoint’s amazing development team and the input they are receiving from users and MVPs around the world.

I will continue to be a champion for software best practices and defer to Microsoft for answers to my client’s toughest questions. (I apologize in advance to Microsoft’s PowerPoint developers. I get some tough questions.)

Used with permission from Sharyn Fitzpatrick/PresentationXpert

See Also: Mike Parkinson on Indezine

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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posted by Geetesh on 9:15 AM IST



Theme Fonts are font choices that are part of a Theme in PowerPoint or other Microsoft Office programs. Each Theme Font set has two font choices, one for the Heading fonts and another for the Body fonts. We already explored Theme Fonts in our Theme Fonts in PowerPoint 2013 for Windows tutorial. Now let us learn how to create a new custom Theme Fonts set.



Learn how to create your own Theme Fonts in PowerPoint 2013.

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Thursday, August 25, 2016
posted by Geetesh on 9:45 AM IST

Jon SchwabishJon Schwabish is an economist, writer, teacher, and creator of policy-relevant data visualizations. He is considered a leading voice for clarity and accessibility in how researchers communicate their findings. His new book about presentation design and techniques, Better Presentations: A Guide for Scholars, Researchers, and Wonks, is now available for preorder. You can find out more about Jon and his work on his site, PolicyViz.

In this conversation, Jon discusses his session at the upcoming Presentation Summit 2016 series.

Geetesh: You are doing the Unlocking the Value of Data session – can you tell us more about your session, and also what you believe the attendee will take away from this session?

Jon: It’s no secret that the value and availability of data has grown swiftly over the past few years. People who work with data and conduct analysis often seem to use a presentation as an excuse to simply move a written report into slides. But that approach typically results in text-, data-, and bullet-point laden slides that don’t deliver real value to the audience.

In this session, I’ll talk about strategies presenters can use to more effectively present their data to their audience. I’ll talk about good and bad data visualization practices and how to effectively present data to an audience, and how to strategically use data in a presentation. I’ll also do some hands-on data visualization work in Microsoft Excel to teach attendees a few ways to extend the capabilities of that software to make better, more effective visualizations.

Geetesh: Can you tell us more about your work with data, how that translates to presentations—and also about your upcoming book?

Jon: My background is in economics and I spent the first 9 years of my professional career working at the Congressional Budget Office (CBO), providing support and analysis to Members of Congress and their staffs. My research at CBO covered Social Security, income inequality, immigration, food stamps, and disability issues. But at some point, it became clear to me that our work wasn’t getting the attention I thought it deserved and I realized that we were probably thinking too hard about publishing the work instead of communicating the work. I started reworking graphic types in traditional reports, help design new report types, and started creating new graphic types.

So it felt like a natural pivot to not only think about better communication in written form, but also in verbal form, in front of an audience. Over the past few years, then, I’ve helped researchers and scholars and analysts improve the way they present to an audience. My new book, Better Presentations: A Guide for Scholars, Researchers, and Wonks—will be published in the fall by Columbia University Press—is geared for people who work with data and present their analysis to an audience, be it in around the office, in a seminar room, or to a large audience. The book will help researchers and analysts—who too often pack their slides full of tables and numbers and bullet points—improve the way they think about a presentation and how to deliver their content so that it will be remembered and acted upon. I tried to make my approach very practical and easy to implement. Deep down, I’m still a researcher, so my goal was to write a practical book that others could use to design, create, and deliver great presentations.

Overall, improving the way people communicate their data and their analysis has become my mission, because if you can’t communicate your research, then it helps no one.

Used with permission from Amy Winner/Socrata

See Also: Jon Schwabish on Indezine

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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posted by Geetesh on 9:15 AM IST



Creating outlines for PowerPoint in various external applications lets you stay away from distractions in PowerPoint-land and concentrate on the structure of your slides rather than their appearance. Once you have the outline created, it's very easy to import it in the form of slides into PowerPoint. While this import process works the same way in all versions of PowerPoint, there are small interface changes -- in this tutorial, we'll show you how to import outlines in PowerPoint 2016 for Windows.



Learn how to import outlines in PowerPoint 2016.

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Wednesday, August 24, 2016
posted by Geetesh on 9:45 AM IST

Heather AckmannHeather Ackmann is a Microsoft MVP and full-time author and trainer for AHA Learning Solutions, specializing in Microsoft Office, business professional, and soft skills training videos and educational materials. In her spare time, she enjoys blogging at heatherackmann.com and crocheting hats and scarves for her children who refuse to wear hats and scarves.

In this conversation, Heather discusses her sessions at the upcoming Presentation Summit 2016 series.

Geetesh: Can you tell us more about your Present Like a Hottie session at this year’s Presentation Summit?

Heather: Sure. Looking for images about web conferencing or the like, you might notice a bit of a disconnect between how people expect you to look from a home webcam versus what you actually look like.



The session is for anyone who presents in less than ideal environments, like their homes or trendy “open space” offices, in front of a webcam in real-time or recorded with or without a camera (in other words, with just the sound of their voice over PowerPoint or Keynote slides or video).

Geetesh: How did you come up with the title and idea for this session? What takeaways can attendees anticipate from your talk?

Heather: Actually, the title for this session was a collaborative effort between Rick Altman and myself. I still can’t say the title of my own session without giggling a bit. I’ll have to practice that before show time.

The idea for this session came from a very personal experience. You see, back in January, I was laid off from my dream job. Overnight, I went from a full-time employee of a large corporation with every resource you could possibly imagine to it being just me, doing the same job I’ve always done—doing webinars and making computer training videos—only now from the guest bedroom [cough…junk room] in my home. I needed to buy a lot of equipment and fast but couldn’t afford a lot right away. But, I did it and rather successfully, I might add.

The fact is, corporate America is going 1099 and it is up to us as contractors to research, purchase, and maintain the equipment and environment for all this technical stuff: microphones, cameras, lighting, backdrops, software, pop filters, acoustical foam, you name it. This session is designed to teach attendees what to buy on a budget to create a simple home studio to look and sound like the hot, sexy professionals they are.

Here are some of the key takeaways:

  1. How to light a face to hide a double chin/bald spot
  2. What is the best and cheapest webcam on a budget?
  3. What kind of microphone should I buy?
  4. How to adjust your microphone so you don’t sound like you are recording in the bathroom
Geetesh: You've attended several Presentation Summit conferences, and now you are part of the speaker team. What message do you have for new attendees to the conference? What can they do to maximize their time while attending?

Heather: First off, to new attendees, I have to say do not treat this conference like other conferences. Usually, there is this distance or separation between the audience and the presenters. The presenters do their thang, if the audience wants to ask a question, they line up after the sessions, ask their one carefully crafted question, and then that audience member may never see that speaker again during the conference. Not at the Presentation Summit. Attendees, presenters, Microsoft staff and developers, sponsors—everyone will be mingling throughout the conference in one big awesome story-telling and educational community. It will be fun, loud, and awesome. Don’t expect to sleep much. So, pack comfortable shoes. Stay hydrated. And plan for a day off after the conference is over for sleep. You’ll need it.

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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posted by Geetesh on 9:15 AM IST



Do you wish there was a better, more accessible view for you to see Sway presentations? Sway does have an Accessibility view that displays high-contrast styles for easier reading. This view also disables any animations and supports keyboard navigation for use with screen readers. You can also use your browser’s Find box to search text in the Sway.



Explore Accessibility view in Sway.

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Tuesday, August 23, 2016
posted by Geetesh on 10:30 AM IST

30 million? Is there a better number for how many people use PowerPoint? How about 1.5 billion? Read more. We also bring you Simon Morton of UK's Eyeful Presentations, who talks about presentation industry issues, standards, and trends. PowerPoint MVP and ex-Microsoftie Ric Bretschneider travels down memory lane, and shares thoughts, smells, and ideas behind the erstwhile AutoContent Wizard. And speakers at the upcoming Presentation Summit in Las Vegas talk about their sessions -- we feature Echo Swinford, Julie Terberg, and Nolan Haims. Read what they say even if you won't attend the conference!

Want to create your own Theme Fonts? We show you how you can do so in PowerPoint 2016, and also how you can edit existing Theme Fonts. And we also show you how you can code with XML to create custom Theme Fonts. Do you want to play around with bullet characters, even though bullets are not as popular nowadays? Why not? Go ahead and play with them! Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:45 AM IST

Emma BannisterEmma Bannister has seen the shift in the culture of presentations over the years: endless bullet points don’t engage audiences. But does slapping stock images on slides change anything? Or is there a new way? With over two decades of Visual Design experience, and ten years as founder and CEO at Presentation Studio, Bannister’s view is radically different. Passionate that powerful presentations consist of more than just visual design – she teaches a new way of thinking – Visual ThinkingTM.

In this conversation, Emma discusses her session at the upcoming Presentation Summit 2016 series.

Geetesh: You are doing a joint session with Jim Harvey called Is English EFL or ESL? In your thoughts, what do you think attendees will take away from your session?

Emma: I travel lot and the world seems to be smaller every day. Our ability to communicate through social media to people around the globe in a matter of seconds is breathtaking. En masse, we share insights and influence others to create incredible change. However, when it comes to presentation content, it seems our thinking is still confined to a claustrophobic room with little regard to different cultures and values. Language barriers aside, there is real power and importance in understanding more about your audience.

Our presentation addresses the challenges different speakers face and the best way to overcome these. From the 'slightly patronizing and sarcastic humor' of the English to the American assumption that everyone 'thinks like them' to the laid back Ozzie who is likely to 'swear and use a language you never knew existed'.

My vision is to 'Transform the Culture of Presentations'. In our session, we discuss the benefits of a presentation that respects differences, honors different cultures and communicates clearly in words, gestures, illustrations, and imagery. In a global society, I believe there will be lots to take away!

Australian Way

Geetesh: You are one of the attendees who will travel a long distance to be part of the Presentation Summit. What is it that draws you, all the way from Australia to Las Vegas?

Emma: My company Presentation Studio is now ten years old. In all those years, there has only been one place where presentation experts congregate and share thoughts, experiences, and challenges faced by other presentation experts. We are a small niche industry and I found it invaluable in the early days to surround myself with like-minded souls. I have made good friends and built a network around me who collaborate and support each other. We all have the same goal in mind—to raise awareness of what makes a great presentation. I love the events and I'm really looking forward to my first time in Vegas!

See Also: Emma Bannister on Indezine

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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posted by Geetesh on 9:15 AM IST



Sway helps you create presentations that convey concepts quickly, easily, and clearly. All Sways you create are backed up and saved to the cloud, for you to access, view, and share as needed. But even in the cloud, there is a location where your Sways can be found – in this tutorial, we'll locate where all of your Sways are saved.



Explore your My Sways page.

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Monday, August 22, 2016
posted by Geetesh on 10:30 AM IST

We heard many requests from all of you. You all wanted to get into P-Spice's webinar where she will show you amazing PowerPoint animation tricks. And you also wanted her Spicy Slide Pack. To provide you all one last opportunity to get in, we are opening the Spicy Slide Pack and Webinar training bonus once again for a special 24-hour FINAL sale. Given this interest, P-Spice is jamming even more into her webinar, including a way to make jaw-dropping video puzzles to wow your audience.



This is your final chance to accelerate your presentation skills and stand out in a big way, with the latest animation and design techniques.

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posted by Geetesh on 9:30 AM IST

Rob BaileyHaving spent his early career in a variety of sales and marketing roles, Rob Bailey successfully transitioned into managing sales teams' growth across a variety of industries before joining Eyeful Presentations as a senior consultant in 2011. Over the past 5 years, Rob has developed a deep understanding of Eyeful’s proposition and people whilst managing a significant number of strategic Eyeful clients. In his new role as Managing Director, his passion for the business will further establish Eyeful’s position as the most innovative, exciting and influential consultancy in the presentation sector.

In this conversation, Rob explores the changes at Eyeful, and also how Brexit influences the EU's presentation industry. Simon Morton, the founder of Eyeful Presentations, joins Rob in this conversation.

The video below is transcripted on this page.

Geetesh: Rob, what's your vision for the business of presenting and presentation design for Eyeful? Also, what's your big idea for presentations, looking at the larger picture worldwide?

Rob: I think there has been a sea-change in the world of presentations over the last 5 years. Rather than coming to us, wanting their slides making pretty, on brand and consistent, perhaps with a nice animation, business are really taking a step back and revisiting the main purpose of their presentation. Whether the presentation is an initial engagement with a potential client, a final pitch after a long and expensive sales tender process (or an internal communication piece to disseminate a message company-wide), they're realizing that a huge amount of investment has gone into getting them to that engagement with their customer (or potential client). They've realized that this is their moment of truth; this is the point at which they live or die, the moment when all of the work that they've put in up to this point either pays off or fails miserably.

Simon: It's refreshing; we're eleven or twelve years down the line now at Eyeful.

From day one, we talked about something called the Presentation Paradox, which was this frustration that the presentation was the very last thing somebody thought about as the end phase of what could be a very expensive, very time-consuming, very stressful process.

Presentation Paradox image

I think people recognize that that moment of truth is so important that they're thinking about the presentation way earlier on.

Rob: Absolutely, and they're not coming to us just for their final presentation. They're coming to us for help in formulating their message, and that might be a message that's going to cross the whole organization at a very high level. I should also say that they're not just looking at PowerPoint or Prezi, they're looking at the whole communications piece, and how that can effectively be presented; it's a bit of a sea-change in the way that we’re engaging with our customers.

Geetesh: Does the UK exiting the European Union make a difference to your EU plans?

Simon: We've been very vocal in our willingness to get into Europe and make the most of that European opportunity.

Geetesh: And also is Brexit a cause for concern for the presentation industry in Europe? What are your thoughts?

Rob: Well I think there's a short answer and there's a long answer. The short answer is no, it has no effect on our European strategy, and indeed our global strategy, over the next few years here at Eyeful. There's no getting away from the fact that, straight after the referendum, there was a huge amount of uncertainty, a lot of browbeating, in terms of what Brexit would mean to the UK.

Interestingly, recent research has shown that, amongst sales leaders, the referendum result was seen as overwhelmingly negative; the main fear being that uncertainty in the marketplace would have an adverse effect on short-term sales. At Eyeful, we really don't see it negatively impacting us at all. In fact, at the last time of real uncertainty, during the last big recession, we had unprecedented growth within the business. I think that is a time when businesses need to stand out from the crowd.

Rob Bailey
Rob Bailey

When they're worried about what's going to happen to them, when they're worried about a lack of investment, about a downturn in sales, those are the exact times that their customer and prospect engagement has to be better than everybody else's. Success will come through them standing out from the crowd.

Simon: I do think that, in spite of all of the red tape that happens when you trade internationally, it’s never stopped us having the conversations. We’re fortunate enough to engage in with our customers around the world. We totted it up recently and we've worked on every continent apart from Antarctica.

Rob: Presentations don't have borders or boundaries as such and there isn't a feeling of dealing with single locations around the world—the same presentations are being used across the globe.

See Also: Presentation Industry Standards: Conversation with Simon Morton

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posted by Geetesh on 9:15 AM IST



An outline encompasses the text content within your presentation slides. In some ways, this text is the story of your presentation. In a less poetic description, you may just describe the outline as the sequential structure of text content that you use in a presentation. Whatever description you prefer, the outline does form an ideal starting point for a bunch of slides! PowerPoint can import outlines created in many applications. In this tutorial, we'll explore the procedure of creating a structured outline in Word 2016.



Learn how to create outlines for presentations in Microsoft Word 2016, formatted for fail-safe import into Microsoft PowerPoint.

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Friday, August 19, 2016
posted by Geetesh on 9:45 AM IST

Echo SwinfordA Microsoft PowerPoint MVP since 2000, Echo Swinford began her PowerPoint career in 1997. She holds a Master's degree in New Media from the Indiana University School of Informatics and is the owner of Echosvoice, a PowerPoint consulting firm specializing in custom template development, presentation creation, makeovers and cleanup, and training for large and small corporate clients. Echo has written and co-written five PowerPoint books, developed a number of video publications, and has a string of tech editing credits to her name. She is the President of the Presentation Guild, a not-for-profit trade association for the presentation industry.

In this conversation, Echo discusses her sessions at the upcoming Presentation Summit 2016 series.

Geetesh: You are doing the Template Creation Workshop, which is an optional Sunday crash course. Additionally, you are doing the fun session called Life is Full of Crop(ping) and another template oriented session called Learning to Love Layouts. Tell us more about what you believe attendees will take away from these sessions?

Echo: In the Template Creation Workshop, Julie Terberg and I will discuss best practices when building templates—especially when you’re building templates for other people to use. The patrons will hear about some of the most common issues we see in the templates that cross our desks every day, and they’ll get some tips on how to avoid those problems. Of course, the attendees will also have a chance to ask questions about their own templates and processes.

Life is full of Crop(ping) is a quick and dirty tour of PowerPoint’s cropping tools, which are way more powerful and flexible than most people realize. Patrons will become awesome croppers in one 20-minute session!

In the Learning to Love Layouts session, I’ll show attendees how to leverage PowerPoint’s custom layout feature in any file, not just in a template, to make repetitive production tasks faster and easier. I’ll be demonstrating how custom layouts work—and how you can make them work for you.

Geetesh: Can you share an experience from previous Presentation Summit conferences—and have you indeed attended all the previous 13 conferences?

Echo: Yes, I was there in the very beginning—actually as far back as when the conference was just an idea, and I’ve made it to every one since! I think you, Ric Bretschneider and I (and Rick Altman and Sheila McGurin, of course) are the only ones with that distinction, right? I love that we’re a part of something that’s become such a lasting influence.

I think one of my favorite memories happened on the first morning at one of those early conferences—maybe 2005 or so. I spent a few minutes in the Help Center with a patron who needed to learn how to create a specific type of animation technique. When we finished and she felt she had a solid solution, she ended our conversation with, “This just made the whole conference worthwhile; everything else is a bonus!” Heck, the conference hadn’t even really begun! And I’m betting it paid for itself a few times over.

See Also: Echo Swinford on Indezine

Presentation Summit 2016

What is the Presentation Summit?

For many years now, Rick Altman has been hosting the Presentation Summit, a highly popular event that is geared towards users of PowerPoint and other presentation platforms.

Date: October 23 to 26, 2016

Location: Green Valley Ranch, Las Vegas, United States

Register now!

Twitter Hashtag: Presum16

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