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PowerPoint and Presenting Blog: November 2016

Thoughts and impressions of whatever is happening in the world of PowerPoint

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Find Substituted Fonts in PowerPoint

Wednesday, November 30, 2016
posted by Geetesh on 9:30 AM IST

The situation is familiar: you or someone else uses a non-standard font (not a PowerPoint safe font) in your presentation. You then open this same presentation on another computer, and PowerPoint uses another font to display the same text. Why does it do so? The reason is simple enough: the font originally used is not available on the other system. The end user has no idea that PowerPoint substituted one font with another. There is no information provided at all. The font that is used as a substitute cannot be identified. If you have 500 fonts on your system, there’s no way to understand why PowerPoint used a certain font as a substitute.



Learn how you can find out the actual name of the font that PowerPoint used to substitute the original font.

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posted by Geetesh on 9:15 AM IST



Adding a busy, multi-colored picture background to your slides is one of the worst things you can do to your PowerPoint presentation. People do so all the time, and in the process, they compromise the subtlety and contrast of any content on their slides. So why do they do so? As a picture, their chosen content may appear awesome. However, placing the same picture as a backdrop for text, charts, shapes, or other slide objects just work. Fortunately, you can reduce the visual noise in any picture by using the Recolor option within PowerPoint.



Learn how to recolor a picture background in PowerPoint 2016.

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Tuesday, November 29, 2016
posted by Geetesh on 10:00 AM IST

We feature Nancy Duarte's Q&A for Presentation Guild members. We then hear Vinay Mohan of Slideteam, who shares some amazing tips that he explained as part of Ellen Finkelstein's Outstanding Presentations webinar series. Maurizio La Cava of MLC-Design talks about his new book, Lean Presentation Design.

In the Tutorials section, PowerPoint 2016 users can learn about inserting pictures. PowerPoint 2013 users can explore the New option in Backstage view. PowerPoint 2010 users can look at reordering and removing Ribbon tabs, working with custom groups in the Ribbon, and adding commands within these custom groups. Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:30 AM IST

Let’s admit that coins can look beautiful, especially if they are golden! Add an interesting light source and a stack of gold coins does appear warm and secure. However, what was once interesting can soon become boring; and then you may no longer like pictures that contain neat stacks of properly arranged coins.



Are coins synonymous with wealth? Are there other, better options?

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posted by Geetesh on 9:15 AM IST



PowerPoint provides various picture enhancement options such as Picture Adjustments, Picture Styles, Picture Effects, and Picture Borders. Beyond these options, there are some very significant yet basic picture editing options that you should consider. These include learning how you can Resize, Rotate, and Flip pictures. All of these options help you to enhance the look of your inserted pictures.



Learn how to Resize, Rotate, and Flip pictures in PowerPoint 2016.

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Monday, November 28, 2016
posted by Geetesh on 9:15 AM IST



For more than a decade, the online source of pictures for PowerPoint has been the pictures available online at Office.com. Now this option is no longer available in PowerPoint. Instead, you can use the Online Pictures option. This feature is very helpful as you are not limited to just the pictures available on your system. You get other picture sources, some of which also include Creative Commons pictures. And all this happens within PowerPoint. There's no need to open your web browser.



Learn how to insert online pictures on a slide in PowerPoint 2016 for Windows.

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Friday, November 25, 2016
posted by Geetesh on 9:15 AM IST



It is true that both pictures and words are important, and they both play complementary roles. If you had to choose just one of them; then seeing is a much more important part of presenting. Presentations, by their very nature, are meant to be seen since they evoke actions such as project, display, or broadcast; and all of these actions represent visual media. Text and speaking are important too, but you can be more effectively heard and remembered if your content includes both text and pictures. Adding pictures to your PowerPoint 2016 slide is a great way to add some visual detail.



Learn how to insert a picture on a slide in PowerPoint 2016 for Windows.

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Thursday, November 24, 2016
posted by Geetesh on 9:15 AM IST



If you want to customize your Ribbon in PowerPoint, you'll want to add some of the commands that were not placed by default within any of the Ribbon tabs. Or maybe you want a particular command available on the Home tab of the Ribbon. Whatever your intent may be, you cannot place any commands within the existing groups that are built within PowerPoint. You first need to add a custom group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.



Learn how to add commands to custom groups in PowerPoint 2010.

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Wednesday, November 23, 2016
posted by Geetesh on 9:30 AM IST

Maurizio La CavaMaurizio La Cava is a digital entrepreneur, marketer, blogger, public speaker, presentation design guru and Founder at MLC-Design. He is also author of Lean Presentation Design, top rated freelancer at Upwork.com, an official member of the Talent Private Cloud at Upwork.com and Elance.com, and Professor at European Institute of Design in Milan. His favourite quote is "Time is free but it's priceless".

In this conversation, Maurizio talks about his book, Lean Presentation Design.

Geetesh: Maurizio, can you tell us more about what motivated you to write your book, Lean Presentation Design?

Maurizio: When you approach Presentation Design for the first time, you have about 4-7 must-read books that nowadays make 90% of the theory about this discipline. After you read these books, you’ll start working, and you’ll find that many of the amazing guidelines that you studied are hard to apply in the day-by-day PowerPoint routine life.

The reality is that most of us have low creativity, tight timings, below-average design skills, and we do not know how PowerPoint works. However, we spend most of the time crafting presentations for our speeches, for our performance reviews, or for those of our bosses.

After a while, the fantastic books about Presentation Design are forgotten and remain a nice souvenir. When I started working in Presentation Design, I felt this frustration, and I understood that something was missing in the traditional theory.

Do not misunderstand me, I do love the theory about presentation design, but I think a bridge from theory to day-by-day life is strictly needed to take the discipline into practice.

Geetesh: What does the Lean approach mean to you, and how is it different from conventional approaches to presentation design?

Maurizio: Crafting a presentation requires time. If you work well using the correct techniques, you’ll be quick and you’ll create an effective presentation, but we both know that reality is often different.

We spend day in and day out on PowerPoint, wasting an enormous amount of time and generating huge costs for our companies. We often do not apply Presentation Design techniques, and so we end up realizing boring presentations.

Changing point of view, do you remember the last meeting or conference you attended where the presenter was supported by a heavy, full-of-text, extremely boring presentation? You are not alone. Presentation Designers teach us that the audience is hit by “death by PowerPoint” every time they follow a speech supported by a bad presentation.

So we can conclude that a bad presentation is a waste of time, for both the presenter and the audience.

Traditional Presentation Design helps you make impactful presentations so people don’t get affected by “death by PowerPoint”, but it does not help those who need to craft the presentation, which represents the beginning of the whole process, and to optimize the way of doing so.

Applying Lean methodologies to Presentation Design, I created an innovative approach that allows everybody, even with zero design skills, to craft effective presentations, optimizing the time spent on doing it. Thus, the presenters will have impactful presentations, and the audience will enjoy them.

Thanks to Lean Presentation Design, creating outstanding presentations becomes easy and accessible to everybody.

You can get your copy now from Amazon.com (Paperback) or as a Digital PDF.

See Also: MLC add-in for PowerPoint: Conversation with Maurizio La Cava

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posted by Geetesh on 9:15 AM IST



All Ribbon tabs in PowerPoint 2010 may have any number of buttons that represent commands but they are not scattered all over the tab area. In fact, all of them are neatly arranged together in Groups. Each of these Groups has a name that describes what the commands within that Group do. For example, the Slide Show tab in the Ribbon has a group named Set Up. This contains all commands that help you set up your slide show, such as changing show settings, hiding slides, rehearsing and recording slide shows, etc. It is only sensible to imagine that you should use this Group concept while creating custom Ribbon tabs. In fact, PowerPoint will not let you add any command anywhere else other than within a custom Group.



Explore working with Custom Groups within Ribbon Tabs in PowerPoint 2010.

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Tuesday, November 22, 2016
posted by Geetesh on 9:15 AM IST



PowerPoint 2010 sports the Ribbon, which is tabbed, and each of these tabs contains a set of commands. By default, PowerPoint 2010 contains eight such tabs. All tabs can be reordered as required. However, the eight default Ribbon tabs can only be reordered and not removed. However, many tabs including the Developer tab can be hidden.



Learn how to reorder Ribbon tabs and remove the custom tabs in PowerPoint 2010.

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Monday, November 21, 2016
posted by Geetesh on 10:00 AM IST

We bring you two inspired options for Thanksgiving. The first is a self-contained Thanksgiving PowerPoint Kit that provides everything you need to create picture slides in PowerPoint. We also bring you Thanksgiving Clip Arts for PowerPoint.

In the Tutorials section, PowerPoint 2013 users can learn about Picture Corrections, Changing Pictures, Artistic Effects, Changing Colors of Pictures, and how you can Reset Pictures. Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:30 AM IST

Vinay MohanAn entrepreneur at heart, Vinay Mohan completed his MBA from The Ohio State University and co-founded Slideteam.net. Having made numerous PowerPoint presentations in B-school and earlier, he realized that there is no good one-stop PowerPoint resource on the web, where professionals can get excellent quality pre-designed slides. Realizing that there is an opportunity to service this market, he collaborated with like-minded professionals and co-founded Slideteam.net, which has now become the world’s largest supplier of innovative, creative and highly effective PowerPoint presentation content, and a go-to resource for anybody who uses PowerPoint. He is also the Head of SlideTeam Presentation Design Services, a professional presentation design agency comprising of 50+ PowerPoint experts and graphic designers.

In this conversation, Vinay talks more about the Outstanding Presentations 2016 webinar series.

Geetesh: Can you tell us more about your recent webinar as part of the Outstanding Presentations Workshop?

Vinay: I presented on the topic 6 Design Hacks to Quickly Create Powerful Business Slides and it was an exciting experience. The purpose of my talk was to teach professionals a simple approach to turn complex business ideas into powerful, easily understandable slides using visual aids.

Being in the PowerPoint industry for the last 10 years and after working on hundreds of business presentations, the most common trend I observed, unfortunately, is the absence of any visual element. Bullet-point slides are still the norm in presentations. The most common concern cited is “How can this concept be shown visually.” With that problem in mind, I gave hands-on, step-by-step instructions to turn 6 commonly used business slides into visually interesting and persuasive designs.

  1. Making Text Legible Over Presentations: Inserting text over images is a very common problem that presenters face. Legibility of the text and the beauty of the image suffer when this is done unprofessionally. I, therefore, shared two design tricks that would help anyone make text legible, without losing on the power of a visual. One such design hack I shared in the webinar was the Gradient Mask. Below is an example which I shared during the webinar.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

  2. Planning Slide using Timelines: Timeline is a powerful graphic to depict any planning slide, business milestones, development stages, or history of events slide. Creating a timeline is not a difficult task in PowerPoint. So, I walked the audience through easy steps to create a professional timeline diagram and improve the quality of their slides.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

  3. Interconnected Ideas using Puzzle Pieces: Nothing depicts interrelated processes, teamwork and collaboration better than puzzle pieces. And creating them is just a 5-minute task in PowerPoint which I shared with the webinar audience.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

  4. Data Visualization Using Speedometer Dashboard: Data slides are often the most boring and incomprehensible slides with mind-numbing data. I shared the hacks to create Speedometer Dashboard—a powerful visual tool to tell stories with data.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

  5. Strategy Slide using Roadmap: A business or marketing presentation remains incomplete without the strategy roadmap. Very few, however, take advantage of this visual aid. I shared the fastest way to accomplish a professional roadmap design in PowerPoint to pitch strategies with impact.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

  6. Consumer Journey Using Funnel Diagram: Again, presenters often need to show a consumer’s journey from lead to sales or stages of consumer behavior. A funnel is the appropriate visual for that and perhaps the simplest to create in PowerPoint which I shared through the webinar.

    Before:
    Outstanding Presentations 2016.

    After:
    Outstanding Presentations 2016.

Geetesh: What is the reason for poorly designed slides? In your opinion, what is the solution?

Vinay: First and foremost, 99% of presenters jump straightaway to PowerPoint when asked to deliver a presentation. Without a second thought, presenters tend to follow the default slide layout that opens on their computer screen—which is a heading on top and bullet points below. The slides are crammed with bullet points, and no logical sequence follows.

Secondly, lack of time, as well as skill, are big reasons for poorly designed slides. Even when people have the knowledge, a severe time crunch prevents them from working on the design of their presentation.

The solution to the first problem is to do Storyboarding which essentially means—Start on paper, not in PowerPoint. That way, you can properly structure your presentation, brainstorm and collect all ideas, and visualize in your head the best slide layout. Presentations can never fail if this rule is followed.

The solution to the second problem is to gain expertise in design or use pre-designed, professional presentation templates. PowerPoint beginners can gain expertise by following presentation resources on the web. We also regularly share PowerPoint tips and tutorials through SlideTeam Blog to help beginners master the art of presentation designing. Where users do not have the time to do it themselves, we offer a wide collection of pre-designed templates to help presenters make their presentations a visual success.

Designing beautiful presentations is not as tough as it seems. By taking care of the basic principles of design, anyone can create blockbuster slides. My purpose is to share the knowledge with all presenters out there. Conducting webinars is one such step in this direction and I am glad I got such a prestigious platform as Outstanding Presentations Workshop hosted by PowerPoint MVP Ellen Finkelstein to share the best presentation ideas with the global audience.

Get permanent access to the 2016 Outstanding Presentations Workshop, including Vinay Mohan's webinar.

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posted by Geetesh on 9:15 AM IST



When you launch PowerPoint 2013, it always provides you with an option to open a new blank presentation. Further, if you are already working on an open presentation, and want to create a new presentation at that point, you can do so using the New option within the Backstage View.



Learn about the New option within the Backstage view in PowerPoint 2013.

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Friday, November 18, 2016
posted by Geetesh on 9:15 AM IST



Once a picture is inserted within PowerPoint, any manipulations you make to that picture are strictly only on the surface. The appearance of the picture changes on the slide, but the unaltered picture is stored within your PowerPoint presentation. Essentially that's good because if you make many changes to a picture -- and then regret experimenting -- then you can just reset your picture rather than starting all over again! There's one caveat though -- the option to reset any picture back to its original form works only if you have not run any compression options for pictures within your presentation.



Learn how to reset pictures in PowerPoint 2013.

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Thursday, November 17, 2016
posted by Geetesh on 9:15 AM IST



Working with pictures in PowerPoint 2013 can be so much fun and fulfilling at the same time. One of the coolest options is to recolor the hue of your entire picture so that it looks almost like a duotone picture. You have already learned how to apply corrections to your inserted pictures, and this Color option can help you do more with your pictures. Be aware though that this Color option does not work like a coloring book; rather it changes the overall hue color of the entire picture, saturates color values, change the overall color tone, and do more.



Learn how to change the color hue of pictures in PowerPoint 2013.

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Wednesday, November 16, 2016
posted by Geetesh on 9:15 AM IST



PowerPoint is a slide program but that doesn't mean that it does not have some cool picture editing tricks up its sleeve. When we say "cool", we certainly do not mean just inserting a picture, or even the fact that you can apply corrections or recolor hues. PowerPoint 2013 provides around 23 filters as part of its Artistic Effects options. Some of these filters (effects) can make your pictures look like paintings or sketches, and others can change the texture of your pictures.



Learn how to apply Artistic Effects to pictures in PowerPoint 2013.

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Tuesday, November 15, 2016
posted by Geetesh on 10:00 AM IST

The foundations of design are to be found in various concepts, and Color is one of the most important of those concepts. We look at Color from the perspective of a PowerPoint user, and bring you tutorials on the RGB and HSL color models.

In the Tutorials section, PowerPoint 2013 users can learn about inserting pictures from Facebook and OneDrive, inserting screenshots, recoloring picture backgrounds, and adjusting picture options. Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



Imagine you have inserted a picture in PowerPoint 2013, and then you applied various picture editing options to enhance its appearance. For example, you may have added a border, applied some Picture Effects, etc. Probably, you then added both Fade and Zoom animations, synced them to happen together, and also timed the animations to occur at a particular speed. You may find yourself often doing these same tasks: adding all sorts of picture edits and animating them. And then you realize that you have a better picture, or your boss asked you to change the existing picture to another one, but with all the same effects and animations!



Learn how to change (replace) one picture into another in PowerPoint 2013.

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Monday, November 14, 2016
posted by Geetesh on 9:15 AM IST



A picture needs to be corrected when it's appearance is too dark or too bright. You can end up with pictures that need correction if the lighting was not proper when you clicked the original picture. Additionally, you may also want to make some tonal changes to a picture so that it stands apart. In this tutorial, you will learn how to make corrections to inserted pictures regarding their brightness, sharpness, softness, and contrast values; all from within PowerPoint 2013 without having to use an external program.



Learn about the Correction option for pictures in PowerPoint 2013.

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Friday, November 11, 2016
posted by Geetesh on 9:15 AM IST



After a picture is inserted on your PowerPoint slide, you might want to make adjustments to the picture itself so that it looks distinctive and focused. You can change a picture's look by resizing, cropping, changing color values, adjusting saturation, or by applying artistic effects. In this tutorial, we'll explore the options available within PowerPoint 2013 to make these picture adjustments. Later, in subsequent tutorials of this series, you will learn more about the individual options we discuss in this tutorial.



Explore various Adjust Picture Options available in PowerPoint 2013.

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Thursday, November 10, 2016
posted by Geetesh on 9:15 AM IST



One of the worst things that you can do to your PowerPoint presentation is to add a busy, multi-colored picture background to your slides. However, people do that all the time and in the process, they compromise the subtlety and contrast of any content on their slides. So why do they do so? Most of them look at the picture in isolation to the entire picture. As a picture, their chosen content may appear awesome. However, place the same picture as a backdrop for text, charts, shapes, or other slide objects, and you will realize that this just doesn't work. Fortunately, you can make the visual noise in any picture more subtle by recoloring them within PowerPoint.



Learn how to recolor a picture background in PowerPoint 2013.

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