We begin by exploring Rooster Shapes, in time for the Chinese New Year--and you can also use these Rooster shapes for other reasons. Ethos3, a leading presentation design house shares a case study about making financial slides. And Kurt Dupont talks about an amazing new option that lets you add text to speech features in PowerPoint!
In the Tutorials section, PowerPoint 2016 users can learn about Shape Effects, such as Bevels, 3-D Format, and 3-D Rotation. We also explore Morph, an amazing PowerPoint transition. Finally, do not miss the new press releases and templates of this week.
Depth, as a parameter for 3-D objects, plays a very important role. In simple terms, Depth is the distance from the highest to the lowest, and typically has a value that’s larger than zero. Even though you rotate a shape that has a Depth of zero, you won’t see any optimum results. So, you can first rotate your object, but you must add Depth soon after.
PowerPoint's 3-D options allow you to rotate shapes or add beveled edges. And these 3-D options are surprisingly powerful. In fact, some of these options are good enough to be compared to a basic 3-D program! While you can always apply a 3-D Rotation preset effect to a shape, you can actually rotate your shape in 3-D space on your own by altering the X, Y, and Z position coordinates.
At Ethos3, we work with several clients from a variety of industries. As a Content Strategist at the Nashville-based presentation design and training agency, I create content and mold narratives. Recently, I worked on a set of slides for Mark Harmon, a financial and retirement planning advisor. After discussing the details of his original presentation on our first meeting, I discovered that he had a powerful personal story related to his interest in the financial field. But he hadn’t been telling the story. Check out the presentation below!
I, along with one of our expert presentation designers, crafted a deck with these 3 influential elements:
1. Bookending Story
Mark’s mom lost her husband. She was left with 5 children - all of which she wanted to put through college. On a teacher’s salary, this was difficult. However, she enlisted the aid of family and a financial advisor to take control of her and her childrens’ destinies. This simple narrative began the presentation. But, attendees didn’t know that the woman Mark mentioned in his story was his mom until the conclusion of the talk. The ending describes how Mark’s mom has more money saved than she has ever had in her lifetime - a success story.
2. Animation and Iconography
Throughout the deck, a few slides reveal information via animation to emphasize certain parts of the narrative - such as Mark’s mom’s loss of her husband. Iconography serves as a visual hook for the presentation message without playing a prominent role in the design layout. The use of both of these design techniques add a fun flair to what could otherwise be another dull finance deck.
3. Dynamic Tone
Mark primarily delivers this presentation to his own potential clients, however, his main objective isn’t necessarily selling them on his services. Instead, he aims to inform them and gift them with the foundational knowledge needed to secure a bright financial future. First and foremost, he wanted the design and content to illustrate the opportunity understanding finance can bring for individuals and families. Through off-center color blocking and a visual metaphor of “snapshots,” the Ethos3 team created a dynamic and vibrant tone for Mark’s presentation. Mark even mentioned the engaged and attentive mood in the room during the initial presentation of his new set of slides.
Gabrielle Reed is a Content Strategist at Ethos3, a company specializing in presentation design and training. She posts thoroughly-researched, highly-useful content frequently to the Ethos3 blog, which offers presentation tips geared toward a variety of professions.
Every new release of PowerPoint brings forth new features, but only a few of them have made people sit up and take notice. The most popular of these few changes has been the Morph transition effect. Now, the Morph transition effect is not available to everyone; at the time of writing, this new transition effect was only available to PowerPoint 2016 users on both Windows and Mac platforms who have a current Office 365 subscription. Additionally, some phone and tablet platforms, and also selected accounts of PowerPoint Online support the Morph transition.
The ZIP file that you will download contains four Rooster designs with several fill styles applied, and twelve sample slides suitable for use as Chinese New Year greeting cards. These Rooster designs are available in both black and white and are contained within separate sample presentations that you download.
Among all the Shape Effects in PowerPoint, the 3-D ones stand apart. For any of the 3-D effects to work, you must understand two important 3-D parameters. These two parameters are 3-D Rotation and 3-D Depth. Although you can rotate any shape that has a Depth of zero, you really cannot see any Depth within a flat object. Thus you must first rotate your object and then add Depth.
We begin by exploring Morph, a transition in PowerPoint that is more than a mere "transition." In coming weeks, we have planned to bring you more Morph-specific content. In an exclusive conversation, Chad Jardine talks about GoReact, a "game film for presenters."
In the Tutorials section, PowerPoint 2016 users can learn about Shape Effects, such as Glows and Soft Edges. Finally, do not miss the new press releases and templates of this week.
Why would anyone want to duplicate slides? There are many reasons to do so; you may want to such as to create another slide that is similar to what you already have. You may also want to use the same slide twice, or create a slightly edited chart than what you already have on an existing slide; duplicating and editing is easier than redoing it again.
3-D Options in PowerPoint enable you to format the bevel style of a shape with many more options than those available in the conventional Bevel gallery. And when we say more, we actually mean a whole lot more! You can customize 3-D options such as contour, contour color, depth, depth color, materials, and lighting, almost like a full blown 3-D program.
DataPoint is the PowerPoint add-on to display real-time information on your information screens. What more do you need? You can display information in real-time. Change the information on a second computer, and the data is updated on your screen.
Want more attention? Set a notification sound when the data changes. Play a ping when a train is approaching the platform. Want even more attention? Just say that the train is arriving at platform 4. With DataPoint, you can now choose a voice (male or female) and use text to speech functionality to announce data changes.
When a data change is triggered, you can say a static sentence like ‘Be careful, a train is approaching’. This will be said whenever an arriving train is triggered from our trains database. But you can go further! You can use a variable in a sentence. E.g. when the train to Miami is arriving shortly, then you can say ‘The train to [destination] is arriving shortly at this platform’ where the variable [destination] is coming from your database. The spoken text on your public address system (PA system) will sound like ‘The train to Miami is arriving shortly at this platform’.
Recently a customer claimed that productivity was increased by 25% since the installation of real-time information screens with KPI information and others. Now, the PowerPoint slide show empowered by DataPoint, is giving clear text to speech instructions whenever a new command or assignment arrives. The big advantage is that people do not have to stare at the screens anymore for an update. The dynamic text to speech functionality is helping them to get attention at the moment of the update.
Kurt Dupont, based out of Belgium heads PresentationPoint, a company that creates several amazing PowerPoint add-ins. After his Computer Science studies, Kurt started with Andersen Consulting (Accenture nowadays) in Brussels. After 3 years he moved to the Brussels Airport Terminal Company that runs the Brussels airport - this last placement inspired the start-up of Take-off (now known as PresentationPoint) in 1998.
By default, PowerPoint shapes that you insert on your slide are flat and two-dimensional. And this indeed works well most of the time. Yet, there are situations that may benefit from a 3D graphic. It is times like these that you can apply a plethora of Shape Effects that PowerPoint provides, or just use the Bevel shape effect that makes it stand apart by making your shape look embossed, like a button, or even a pillow.
The Soft Edges effect adds an eaten-up, feathered edge to a selected shape. PowerPoint does provide you with some ready-to-use pre-set Soft Edges, but you may want to edit the applied Soft Edges effect to be less or more pronounced. Whatever your reasons for customization, you can certainly edit the properties for the Soft Edges effect in PowerPoint 2016. For instance, you can change the soft edge size parameter.
Among the various Shape Effects available in PowerPoint, probably the most subtle one is the Soft Edges effect. This effect adds an eaten-up, feathered edge to a selected shape. Soft Edges work best with larger shapes, especially if you use some of the larger Soft Edge variations available. PowerPoint provides some ready-to-use Soft Edge presets.
Few, if any transition effects have generated a buzz like Morph! Morph technically may be a mere transition, but it adds capabilities to PowerPoint that redefines the way you work with slides altogether.
Applying a Glow effect adds a nice halo around a selected shape or most other slide objects. You may find that the Glow effect defaults just do not work for you all the time, especially since the default glow options are limited only to Theme Colors. So if you want to make some changes, you have to step outside these defaults and change the glow color, alter the spread or transparency, etc.
We first bring you a complete synopsis of Nancy Duarte's amazing keynote at the Presentation Summit. Next, we feature Jon Schwabish in an interview, where he talks about his new book that's already receiving rave reviews. The book is named Better Presentations. We then explore a fascinating service called Beamium that lets you share your PowerPoint slides in a unique way. We also explore how you can identify the file type of a font in Windows 10. This is helpful if you want to know if your font is OpenType, TrueType, or some other type.
In the Tutorials section, PowerPoint 2016 users can learn about working with Slide Numbers. You can also learn so much about Shape Effects, such as Shadows and Reflections. Finally, do not miss the new press releases and templates of this week.
A Glow effect adds a hazed color perimeter outside the shape area, and by default, the Glow colors emanate from the active Theme. These default Glow colors work most of the time, but of course, you can change the Glow color to something entirely different. In this tutorial, you'll learn how you can change this Glow color to any color you want.
Geetesh: Chad, please introduce us to GoReact. What motivated you to create this solution?
Chad: GoReact was the result of a terrible presentation. It all started with a public speaking professor, bored to tears in a staff meeting. As his colleague droned on, he mused that it would be great if someone could give him feedback on how painful it was sitting through his presentation. And GoReact was born!
GoReact is like game film for presenters. Today it's used chiefly in university courses on public speaking and language training. But it’s great for any scenario where someone can demonstrate competency on video and receive feedback from a teacher, coach, or mentor. For agencies, freelance coaches, and trainers, GoReact makes it possible to coach remotely and offer post-training updates and competency reviews.
Geetesh: One amazing capability of GoReact is to save comments from viewers along with the video recordings of presenters. Can you tell us more about this?
Chad: Our roots in higher education are evident in the two most common workflows. The most common uses of GoReact illustrate the advantage this gives to speakers:
Presenter Records Remotely. In this scenario, a presenter records a presentation on their own. GoReact works with just about any webcam, smartphone, or external camera, so presenters can record on their own devices and post their videos to GoReact. Teachers and coaches then review videos from anywhere they have Internet access. As they watch the presentation, they can type comments, pointers, and feedback for the presenter. All comments are time-coded to the exact moment in the presentation when they left the feedback. When the presenter watches the video again, they can tell precisely what behavior their coach wanted to praise or correct.
Live Recording and Real-Time Feedback. During a live presentation, GoReact allows audience members to watch the presenter and type feedback. This works remotely as well as in person. You can stream a presentation to a coach anywhere within reach of the Internet and get real-time feedback immediately. You can even make real-time adjustments to the presentation. Usually, it’s distracting for presenters to pause and read feedback mid-presentation, but technically this is possible with GoReact.
In addition to the core benefits, GoReact has some other surprises up its sleeve.
First, you can capture feedback from more than just the coach. Audience members, peers, and additional reviewers can all login and comment.
Presenters can upload slides to display along with the video of their presentation. This allows coaches to comment on both the delivery and the design of a presentation.
Presentations can be sped up or watched in slow motion to capture details of the performance.
To analyze a presenter’s improvement over time, you can use a customizable scorecard or rubric like those used in speech competitions. You can build either one of these right in GoReact.
There are also customizable markers to flag common behaviors like filler words, body language, nervous habits, etc. This data can be measured and analyzed throughout a course.
As part of our series on PowerPoint effects for shapes, we will explore the Glow effect. This effect adds a hazed color perimeter outside the shape area. This effect is an Outer Glow surrounding the shape, and not an Inner Glow effect. You can choose from various glow colors such as Theme colors or even any other color of your choice to match the look of the slide content.
The Reflection effects that PowerPoint provides can be applied with a single click, and can indeed do wonders for your shapes. However, if you get too carried away by the swanky looking reflections, you may end up distracting your audiences. Most of PowerPoint's reflection presets that you learned to apply in our Reflection Effects for Shapes in PowerPoint 2016 tutorial are attractive, yet somewhat distracting. Still, you can tone down the effect a little. Or if you want, you can let your creativity work and enhance the reflection effect!
A lot of work goes into creating slides with PowerPoint. But what happens with your presentations after creating them? Sometimes they are used for presentations at events, some other time you simply share the documents as marketing white papers. Mostly, there is not much information which you receive after sharing the document, and only a fractional number of the viewers will get in touch with you afterward. Instead of neglecting the presentation sharing process, you should invest adequate effort into marketing your presentations effectively.
Turning Presentations into Lead Tools
Most presentations have one common goal: marketing yourself and your business. Especially in the business context, generating leads with your pitch deck is equally important to delivering a great content. However, it can be tough to get the viewers’ contact details nowadays. At events as well as online – you always face competition with many other slide decks. While many presentation tools focus on creating better presentations, few tools emphasize the importance of sharing slides. The well-known presentation platform SlideShare recently decided to shut down the tool’s lead feature as well. In contrast to traditional ways of sharing slides without much feedback, interactive features and analytics are needed to find out which slides the audience likes most and where they churn your slideshow.
The smarter way of sharing slides
Beamium, a web-based presentation platform, helps you to share your slides more effectively. Simply convert your PowerPoint deck into a PDF and upload it with one click on Beamium.com. Your slides will automatically turn into an online slideshow which can be shared easily with your viewers via your website, blog, social media channels or by email. The tool works on every notebook, smartphone and tablet without any installations. Your viewers will be able to navigate through your online slideshow and can download the document afterwards (if you allow them to do so). On top of that, Beamium encourages your viewers to share their feedback, questions and comments with you. Dedicated call-to-actions make it possible to like individual slides and to get in touch with. By sharing documents in a smarter way, you can keep in touch with your presentation audience and receive more feedback than ever before. In addition, the presentation platform offers tailored analytics which summarize the success of your presentation. In case that you want to present in real-time on the devices of your audience, e.g. during phone calls, the presentation platform further offers a live-presentation feature.
Various speakers and PowerPoint professionals are experts in creating slides. But too many of them neglect the importance of sharing slides effectively. Like content marketing, creating and distributing content is equally important and should therefore be stimulated. Before creating your next slide deck, you should clarify the presentation’s objectives. Afterwards, it is your job to analyze if you met the goals which you set. Make sure to meet your targets in 2017 by sharing your slides smarter!
Philip Franta was born in Austria where he studied International Management and Business Law at the Vienna University of Economics and Business. During his studies, Philip had some amazing experiences abroad in the USA, Finland, Italy, and Germany. He also worked at the fast-growing search engine for holiday rentals, HomeToGo. After finishing his studies, Philip co-founded Beamiumand became CEO of the company.
Apply any of the various effects in PowerPoint, and your shapes may stand out; literally out of the slide! In this series on Shape Effects in PowerPoint 2016, we have explored several effect types. On this page, you will learn how you can quickly add a convincing Reflection effect to a shape.
While some applications may allow you to identify font types while you choose a font, many times you may not know which font type you are choosing. And by font type, we mean the various font file formats that are recognized by Microsoft Windows and are available to most installed programs. To identify font types, you first need to see a listing of all fonts installed on your system.
Nancy started her session by mentioning how happy she was to see many recognizable faces. She observed that while much has changed since 2003, presenting faces the same challenges. She acknowledged the presenting firms spearheaded by MVPs and so many other people. Nancy attended an Entrepreneurs' Roundtable for presentation agency owners the previous night, and reconfirmed that people in the presentation industry play a role in changing the world.
Below are some remarks from her talk:
Everyone in this room can create something out of nothing. Leaders imagine and then lead others into the future.
She projected the Venture Scape from her new book, Illuminate that illustrates why change is essential.
She mentioned that innovating requires constant reinventions. Her own company, Duarte has been through eight reinventions in the last twenty-eight years; that means there has been a reinvention every four years. If there is no reinvention, small businesses, on an average, fail every four years. To avoid failure, we have to be on our toes; we must be ready for a change.
She spoke about her husband, Mark Duarte who started as a freelancer. Nancy joined him later and they evolved as a service bureau. Nancy added:
We did whatever work we could, and then intentionally decided to be a design team. We needed to transform ourselves.
Nancy then mentioned the impact Jim Collins’ book Good to Great had on her firm, which said:
If there is one thing that you can do, be best in the world at, passionate about and profitable at, do just that one thing.
So her firm decided to only do presentations.
The eight Duarte reinventions are:
Presentation Niche—this was around 2001, when the Bay area economy came down crashing. We needed to be known to others through our niche.
Influence in the World—this was around the time Slide:ology was released.
Nancy spoke about her experiences visiting India ten years ago. During this trip, nothing moved her as much a trip to a school where she met hundreds of girls who were creating PowerPoint slides. In these girls, Nancy saw the future workforce. She had already read that India was poised to be the world's second largest economy by the year 2050.
She had read in the news that 178,000 jobs in the field of graphic design were to be outsourced. This realization set her to think that she had to change her firm once again, and that's why she began specializing in storytelling. And Nancy said:
These young students in India wanted my job; I had to be different.
India’s perception of beauty was different than the US, so I knew I had 10 years.
I had 10 years to convert my shop from only design into storytelling.
And then Nancy began speaking about her main topic for the keynote: how to use speeches, stories and ceremonies to persuade:
A story has a structure and is a container for info.
People can repeat the last story they heard, but not the last presentation they saw.
When you listen to a story, all the sensory parts of your brain light up.
The brains of the teller and the listener sync while storytelling is happening.
Stories also transport.
When stories are told, the analytical parts of the brain are suspended and open the brain to consider.
Nancy mentioned that stories typically have a 3-act structure:
Beginning. Establish the hero as likeable.
Middle. The hero encounters roadblocks.
End. The hero emerges transformed.
Nancy then spoke about her own life story with a "messy" middle where she didn’t have empathy modeled for her as a child. This led her to believe that she herself may not be empathic to others, and she has created models of empathy through her books and body of work.
Patti has a natural gift; a supernatural amount of empathy.
Nancy then spoke about why for some leaders "sharing stories can be hard because they do not want people to know who we really are." She then shared some more wisdom:
The sense of building and releasing tension is important in a story. Great speeches are structured by contrasting what is, and what could be. Then a great talk ends by articulating the new bliss (the new norm) you want to see established. Because people will remember the last thing you say more than what you say in the beginning and the middle.
Nancy then spoke about a few well-known (and some little-known) speeches that utilized this structure:
Speech from Nancy's 11-year old niece, who convinced her parents to buy her a pet mouse. This speech had the entire persuasive structure including the final bliss.
Nancy then added that "even people who feel they are not qualified can learn and talk with passion and conviction."
From stories, Nancy then ventured to the topic of ceremonies. Ceremonies have been with us for thousands of years, in the form of rituals. Even ceremonies use the 3-act structure:
Nancy spoke more about ceremonies:
Ceremonies demarcate endings and beginning. It helps release what was and embrace something new.
We go through corporate changes—big changes. The past will cling to your staff and clients. You need a ceremony to make it clear what to let go of.
She then shared an anecdote from Steve Jobs' life. She spoke about how when Steve Jobs returned to Apple ended, they had no OS strategy. Ultimately, they bought Steve Jobs' company NeXT, Inc., which became Max OS X. But there was resistance from developers wanted to create applications for this new OS. It was then that Steve Jobs used the power of a ceremony. He actually buried Mac OS 9 in a coffin, shut the coffin, and eulogized it. That was pretty dramatic, but it did convey the message. In fact, Steve himself never uttered "Mac OS 9" again. It was dead to him.
Ceremonies are about ending and beginning. Ceremonies are about ending something so that something new can begin.
From stories and ceremonies, Nancy moved to her third and final topic: transformations.
Nancy added that even transformations follow the 3-act structure:
Beginning. This is the Dream and Leap phase. She talked about Howard Schultz, the chairman and CEO of Starbucks who spent 10 million dollars to fly his store managers into New Orleans. He flew them into the city in disrepair after Hurricane Katrina, and 10,000 managers volunteered hours to repair the city. He immersed them into recognize Starbucks’ own disrepair and their role in resolving it. Howard then asked employees to make a commitment by signing a wall that asked: "What you do differently when you get back to your store?"
Middle. It’s in the middle where your team might get tired of fighting and climbing. Some might feel that the risk is not worth taking.
End. This is when you finally arrive and reflect on the journey.
Nancy then spoke about the 5 stages in the Venture Scape, and how each of them is associated with a different kind of moment:
Dream; a moment of Inspiration
Leap; a moment of Decision
Fight; a moment of Bravery
Climb; a moment of Endurance
Arrive; a moment of Reflection
Nancy spoke about the last reinvention her organization went through. Layers and layers of processes took three years, and everything was rigid and painful. It was around this time that Nancy was writing Illuminate, the book that talks about the Venture Scape, and she found that ironically, her own team was in the Fight/Climb phase, exhausted. So she stepped back in with a moment of Endurance to lead them to the next phase.
So, they hosted “ShopDay”. Everyone was handed a shop apron so they would help work on the shop. Employees shared all the things they felt the company needed to do to improve. Facilitators helped and the final feedback was synthesized. At the end of the day, six teams had to present in 2 minutes without PowerPoint slides what they think the company should focus on.
As a final ceremony, employees created a communal art piece, and this is still on the walls at Duarte.
So she listened to employees and reflected on their comments. She started surveying employees and found that their opinions were polarized. Employees had varying perceptions around what direction the company should take.
So Nancy went back into old presentations and strategies to see the firm endured hardship in the past from the dotcom era in 2001, and she found slides with words that reached out to her. Some of these words were:
To her delight, Nancy found that these words formed the acronym, BLIS.
And it was bliss again indeed when Nancy engaged with her employees a while later. Employees asked Nancy and her husband to stand in the middle of a drum circle. And then every employee who was present said part of the prayer that her husband had recited for 26 years.
Here are some closing thoughts from Nancy:
Duarte has recovered, and what changed? The hearts and minds of people.
We undid much of the process put in.
Duarte tries to be torchbearers.
We are trying to make change happen in this industry.
So much of the journey is about how far we all have brought this industry in 10 or 15 years.
We all want to continue to lead this industry into its next glorious place; it is ready for reinvention.
Nancy recollected that she spoke about the story structure in 2010. She asked other to look at their successful talks, and the talks of others such as Martin Luther King and analyze. But once you know the rules, you should break the rules a little bit!
The shadow effect in PowerPoint adds more depth to your selected shape, and you may achieve the perfect shadow effect the very first time you use PowerPoint's default shadow options. However, you may want that shadow to be a wee bit longer, or just a little less pronounced. Or maybe you want the shadow to sport a color that's different.