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PowerPoint and Presenting Blog: March 2017

Thoughts and impressions of whatever is happening in the world of PowerPoint

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PowerPoint and Presenting News: March 28, 2017

Tuesday, March 28, 2017
posted by Geetesh on 10:00 AM IST

Word clouds may be controversial, but they are still difficult to create in PowerPoint. We explore an online program called Wordle that can help. We also review the amazing PDF Editor Pro for Mac. And speaking of fonts, why do so many people hate Algerian? Is it because it is overused, or is it because many people use a display font for normal text?

In the Tutorials section, PowerPoint 2016 users can explore deleting shapes from SmartArt graphics, and changing between SmartArt graphic layouts. We also explore AutoCorrect, options to use AutoCorrect, and editing custom dictionaries. Finally, do not miss the press releases and templates of this week.



Stay informed about updated tutorials and happenings.

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posted by Geetesh on 9:45 AM IST

Using cartoons within PowerPoint slides can be an amazing route to add a light moment or highlight attention towards a strong point. Either way, it is a great concept that is going places as Dan Rosandich discovered much to his delight.



Dan Rosandich creates cartoons that can be used in PowerPoint.

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posted by Geetesh on 9:15 AM IST



Like many other users of PowerPoint, you might have also faced this situation: you have been working on a presentation for hours, and suddenly PowerPoint or even the computer crashes! This crash may happen due to a power outage, instability of the system or even PowerPoint itself may crash due to a bug or glitch. You then realize that you had not saved the presentation for a long time and may have lost most of your work. Although you can keep your programs updated, system secure, and even save your file often, there is no guarantee that you will never see a crash again and lose all or some of your work.



Learn how to enable AutoRecover and AutoSave options in PowerPoint 2016 for Windows.

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Monday, March 27, 2017
posted by Geetesh on 9:15 AM IST



Although default colors within a SmartArt graphic may work great, you may want to explore changing colors of individual shapes contained inside the SmartArt graphic. You change colors of everything within the SmartArt graphic at one go or change colors of individual shapes within the SmartArt graphic. Follow these steps to learn how you can change colors of your SmartArt graphic in PowerPoint 2016.



Learn how to change colors for a SmartArt graphic in PowerPoint 2016.

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Friday, March 24, 2017
posted by Geetesh on 9:15 AM IST



After inserting a SmartArt graphic within PowerPoint or converting some bulleted text to SmartArt, you might want to change the layout of the SmartArt. You can choose from various SmartArt graphics variations available within PowerPoint 2016. In this tutorial, we'll show you how to change any existing SmartArt graphic to any other layout. Follow these steps to explore more.



Learn how to change from one SmartArt graphic layout to another in PowerPoint 2016.

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Thursday, March 23, 2017
posted by Geetesh on 9:30 AM IST

Alan Meeks and Philip Kelly created Algerian. Initially, Algerian comprised only capital letters, but some font houses created a complete typeface that included small letters. Since Microsoft Office 4.3, Algerian has been bundled with each version of Office until Microsoft Office 2010. This abundant availability of Algerian probably resulted in its over-use.



Explore Algerian, a decorative font family with thick, large characters.

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posted by Geetesh on 9:15 AM IST



Imagine this scenario: you have created a specialized, medical presentation that's full of squiggly, red, underlined words! These squiggly underlines indicate what PowerPoint considers to be as a misspelled word! Don't blame PowerPoint, because its medical terminology is somewhat limited. We do know that almost all the words in your medical presentation are perfectly valid as far as spelling is concerned. The silver lining here though is that you can teach PowerPoint to spell those words, and enhance PowerPoint's custom dictionary.



Learn how to edit custom dictionaries in PowerPoint 2016 for Windows.

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Wednesday, March 22, 2017
posted by Geetesh on 9:30 AM IST



PDFs are everywhere, and yet so many users miss out an opportunity. What opportunity? To customize their PDFs and do some amazing stuff with them. Let us explain this better. While it is easy to create PDFs with virtual PDF printer drivers and more, most users are just touching the tip of the iceberg as far as PDF capabilities go. Our review product, PDF Editor Pro for Mac can help.



Let us explore PDF Editor Pro for Mac that lets you create, edit, annotate and convert PDFs.

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posted by Geetesh on 9:15 AM IST



As you type, the PowerPoint AutoCorrect feature automatically corrects common typos and spelling errors. How does PowerPoint know that a particular word is spelled wrong? Does it refer to some resource as a reference? Also, do you find some AutoCorrect options such as the capitalization of some words unnecessary? Several researchers working in different scientific fields actually have to use some words that cannot start with a capital letter, and the first thing they want to do is turn off the automatic capitalization.



Explore AutoCorrect options in PowerPoint 2016 for Windows.

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Tuesday, March 21, 2017
posted by Geetesh on 9:15 AM IST



The AutoCorrect feature in PowerPoint fixes hundreds of common typos and spelling errors within your PowerPoint slides, automatically as you type any text. AutoCorrect also maps specific keys to a symbol, such as replacing two en dashes with an em dash the moment you hit the Enter key. The best feature within AutoCorrect is that it works so seamlessly that you may even take it for granted. Conversely, AutoCorrect can also be a pain sometimes! You may for example not want the two en dashes to change to an en dash automatically. In this tutorial, you will learn how you can take advantage of AutoCorrect, and also how you can override its options as required.



Explore how the AutoCorrect option works in PowerPoint 2016 for Windows.

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Monday, March 20, 2017
posted by Geetesh on 10:00 AM IST

Dr. Stephanie Evergreen, author of charting and data visualization books talks about her new Chart Chooser Cards, that she created with Gavin McMahon. We have already featured Gavin in a similar conversation. We also look at Spring visually and as a theme. Explore and download spring themed PowerPoint goodies.

In the Tutorials section, PowerPoint 2016 users can explore simple spell checks and also more advanced options. We also look at the SmartArt text pane and sourcing more SmartArt graphics. Finally, do not miss the new press releases and templates of this week.



Stay informed about updated tutorials and happenings.

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posted by Geetesh on 9:30 AM IST



Have you seen a bunch of words with similar meanings that are arranged together to form a graphic? Such a graphic is commonly called a Word Cloud. These Word Clouds are primarily textual art and define subjects, scopes or even ideas. Such clouds may contain words that involve or influence the subject which the presenter or the user is focused on.



Learn how to create word clouds for PowerPoint.

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posted by Geetesh on 9:15 AM IST



After inserting a SmartArt graphic within PowerPoint (or converting some bulleted text to SmartArt), you can easily add more shapes to your SmartArt graphics with just a click or two. You can even delete shapes from any existing SmartArt graphic. Follow these steps to learn how you can delete shapes from your SmartArt graphics in PowerPoint 2016.



Learn how to delete shapes from an existing SmartArt graphic in PowerPoint 2016.

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Friday, March 17, 2017
posted by Geetesh on 9:15 AM IST



In addition to creating SmartArt, and including a bunch of some great variants out of the box, Microsoft also created a way for individuals and developers to create their own custom SmartArt Layout files. These new SmartArt Layouts with the file extension, GLOX could drop into a designated folder, and this simple action would result in additional SmartArt graphics being available.



Learn how you can get more SmartArt graphic variants.

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Thursday, March 16, 2017
posted by Geetesh on 9:15 AM IST



We explored how you can convert your normal bulleted text to a SmartArt graphic with just a click or two. However, you'll soon discover that it is neither easy nor intuitive to edit, add, or delete text within a shape inside a SmartArt graphic. Fortunately, all the text edits can be easily performed within the convenient Text Pane of the SmartArt graphic. In this tutorial, we'll help you explore options for working within the Text Pane for SmartArt graphics in PowerPoint 2016.



Learn how the Text Pane helps add text content to your SmartArt graphic in PowerPoint 2016.

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Wednesday, March 15, 2017
posted by Geetesh on 9:30 AM IST

Stephanie EvergreenDr. Stephanie Evergreen is an internationally-recognized speaker, designer, and researcher. She is best known for bringing a research-based approach to helping researchers better communicate their work through more effective graphs, slides, and reports. She is the 2015 recipient of the American Evaluation Association’s Guttentag award, given for notable accomplishments early in a career. She writes a popular blog on data presentation at StephanieEvergreen.com. Her first book, Presenting Data Effectively: Communicating Your Findings for Maximum Impact, was published by Sage in Fall 2013. Her second book, Effective Data Visualization, was published in Spring 2016. Both books hit #1 on Amazon bestseller lists.

In this conversation, Stephanie discusses her Chart Chooser Cards she created with Gavin McMahon.

Geetesh: Chart Chooser Cards are such a fun way to learn about the different types of charting options—how did you come up with this idea? And do you have any tips on how to use them in the best way?

Stephanie: The reason I love Chart Chooser Cards so much is because they give you the space to think. In all of my work – whether its coming up with the design for a great slide or thinking up the right chart type for a dataset – the clearest thinking comes when the computer is turned off. When I’m at my sketchbook or playing with some visual aids, everything comes together.

Gavin (my card deck co-creator) and I both have found that people do our best work when we aren’t staring at the screen. In fact, in data visualization, I see that when people try to visualize with their software open, they tend to rely on the defaults the software program presents them. But with the Chart Chooser Cards, we are giving people a platform to think about what they are really trying to say and providing several options with enough description and context that they’ll land on the right chart types to test out.

Chart Chooser Cards

Geetesh: Can you share a story about someone using Chart Chooser Cards that other users can benefit from?

Stephanie: In one of our first workshops where we featured the Chart Chooser Cards, Gavin and I left some open space in the afternoon for audience members to reflect on their own datasets. They have the time to talk over ideas with their team mates and take advantage of some on-the-spot coaching from Gavin or I so that they leave with revised visuals. It’s one of my favorite parts of our workshop.

And when we introduced the Cards into the mix, we saw people actually mapping out their new dashboards using the Cards from the deck. So they were getting a sneak peek of how their dashboard could look by laying cards out on their tables before cracking open their laptop and spending hours remaking visuals that might not have worked. By using the Cards to sort out their thinking and data story, our audience members were saving themselves hours slogging away at the computer. It’s a pretty rad sight.

Chart Chooser Cards

See Also: Chart Chooser Cards: Conversation with Gavin McMahon

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posted by Geetesh on 9:15 AM IST



While it is indeed easy to spell check your entire presentation for any misspelled words, there are other options that you need to be aware of that will help to check your slides for spelling errors. Here are some tips to help you understand how you can do better proofing of your text content in PowerPoint 2016.



Explore more spelling options in PowerPoint 2016 for Windows.

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Tuesday, March 14, 2017
posted by Geetesh on 9:15 AM IST



For presentations that contain slides with too much text, or even little text, there are always chances of spelling mistakes showing up! However, you don't necessarily have to search for these mistakes by skimming all your slides one by one since PowerPoint lets you do a spell check of the entire presentation, and make corrections as well. However there are some caveats associated with spell checking, and this does not have anything to do with PowerPoint.



Learn how to run a spell check on your entire presentation in PowerPoint 2016 for Windows.

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Monday, March 13, 2017
posted by Geetesh on 10:00 AM IST

We begin our series exploring all fonts that have been included with Microsoft Office installations. The first feature of this series looks at Agency FB. We then explore changes at Pickit, an online vendor of clip media with an investment from Microsoft. For those of you who are not aware, Pickit provides free images that you can insert in your PowerPoint slides.

In the Tutorials section, PowerPoint 2016 users can learn how you can manage and remove connected services such as Flickr, OneDrive, Facebook, etc. This process can be useful if you want to remove one of these accounts and add another one instead. We also look under the hood at various preferences available within PowerPoint 2016 for Windows; we explore both General and Advanced options. We also look at setting Spellcheck options. Further, you can learn how you can add more shapes to your existing SmartArt graphics. Finally, do not miss the new press releases and templates of this week.



Be informed about updated tutorials and happenings.

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Friday, March 10, 2017
posted by Geetesh on 9:30 AM IST

Stock vendor and tech startup Pickit received an investment from Microsoft Ventures. This investment will propel Pickit into the next phase of its mission to make it simpler for everyday Office users to increase productivity and improve the quality of their work.

Four years ago, the founders of Pickit approached Microsoft with a big idea–to create an integrated image service that worked seamlessly with PowerPoint and Word. Since then, Pickit has developed the technology and sourced the content to service worldwide Office users.

Mathias BjörkholmWe asked Mathias Björkholm, the Co-CEO and Founder of Pickit: What does the Microsoft investment mean for Pickit, and what will its impact be on Microsoft Office users?

His response: With this latest round of financing, we truly get the chance to expand our business model and create a dedicated image bank for modern MS Office users. We’re already adding value and functionality to the Microsoft Office applications that people use on a daily basis by putting our Pickit Business service into PowerPoint and Word and we look forward to working with Microsoft Ventures and our other partners as we continue to increase productivity.


See Also: Swedish Startup Pickit Completes Series A Round with Investment from Microsoft Ventures

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posted by Geetesh on 9:15 AM IST



Once you insert a SmartArt graphic within PowerPoint (or convert some bulleted text to SmartArt), you may want to add more shapes to your SmartArt graphic. Fortunately, you can make these additions and later edit them too. You can add more shapes to your existing SmartArt graphics either from within the SmartArt graphic itself or through the Text Pane. Note that adding a new shape to a SmartArt graphic entirely depends on the SmartArt variant that you are using; some variants offer more options than the others.



Learn how you can add more shape(s) to existing SmartArt graphics in PowerPoint 2016.

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Thursday, March 09, 2017
posted by Geetesh on 9:15 AM IST



Has it ever happened that you know that a particular word is misspelled, but PowerPoint's spell check doesn't seem to think so! That may be because your word may be in all CAPS, or it may contain some numbers. In these cases, and in several other instances, PowerPoint just ignores any misspellings. Fortunately, you can turn off the options that instruct PowerPoint to ignore these misspellings. Remember though that changing these options will apply to all Microsoft Office 2016 applications you have installed on your computer including Word, Excel, and Outlook.



Learn how to set spell check options in PowerPoint 2016 for Windows.

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Wednesday, March 08, 2017
posted by Geetesh on 9:30 AM IST

Agency FB is a well-known Art Deco font face inspired by ATC Agency Gothic, originally designed by Morris Fuller Benton in 1932 as an uppercase font. In 1990, David Berlow of Font Bureau designed a lowercase and added a bold variant to produce Agency FB.



Explore Agency FB, a familiar Art Deco style font face from Font Bureau.

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posted by Geetesh on 9:15 AM IST



The Advanced tab of the PowerPoint Options dialog box contains advanced, and some not-so-advanced options related to the appearance and working of the PowerPoint interface. Changes to these options can result in a very different and more efficient workflow. The PowerPoint Options dialog box can be accessed as explained in our Backstage View: Program Options in PowerPoint 2016 for Windows tutorial.



Learn about Advanced Program Options in PowerPoint 2016 for Windows.

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Tuesday, March 07, 2017
posted by Geetesh on 10:00 AM IST

First of all, we get you a conversation with Steven Blom of Sendsteps, who explains "When attending a conference, meeting or presentation, however, you'll experience that most people do not feel the freedom to speak up." We then bring you Scott Schwertly of Ethos3, who talks about his groundbreaking, new book called What’s Your Presentation Persona? And then we explore how INSCALE from Germany uses PowerPoint's Morph transition to do some cool slides. Dominic Späth from INSCALE also shares some insight.

In the Tutorials section, PowerPoint 2016 users can learn about SmartArt Picture Layouts, convert SmartArt to text, and insert pictures from OneDrive and Facebook. You will also explore how you can add Services to your Microsoft Account. Finally, do not miss the new press releases and templates of this week.



Read Indezine's PowerPoint and Presenting News.

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posted by Geetesh on 9:15 AM IST



The General tab of the PowerPoint Options dialog box contains basic, yet some very important options related to the appearance and working of the PowerPoint interface. Changes to these options can result in a very different and more efficient workflow. The PowerPoint Options dialog box can be accessed as explained in our Backstage View: Program Options in PowerPoint 2016 for Windows tutorial. In this tutorial, we will explore the various options within the General tab of the PowerPoint Options dialog box.



Learn about General Program options in PowerPoint 2016 for Windows.

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Monday, March 06, 2017
posted by Geetesh on 9:15 AM IST



We already showed how you can add connected services in PowerPoint 2016. Although it may seem that you are adding these services to PowerPoint, you are essentially connecting them to all programs and platforms connected with your Microsoft account, including OneDrive, all of Office 2016, even your Windows operating system. Wherever used, these connected services help you access your settings and recent files or templates across all your devices, including laptops, tablets, and even smartphones. Additionally, some services allow you to access media and document files.



Learn how to manage and remove a connected service in PowerPoint 2016 for Windows.

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Friday, March 03, 2017
posted by Geetesh on 9:30 AM IST

PowerPoint's Morph transition effect continues to impress, and among my favorite users of this transition effect is INSCALE, a design agency based in Germany. We will talk more about Morph and INSCALE soon, but first do look at their Morph showcase presentation.

Do notice that the folks at INSCALE have really pushed Morph to the limits, and they have many more presentations that we will explore in upcoming posts.

I asked INSCALE's Dominic Späth: What inspires you about Morph?

Here's Dominic's answer: Naturally, listeners crave interaction. We want to give them something unexpected, something to think about. That's why we are drawn to PowerPoint Morph as a design tool. It's technical advances allow our designers to fully explore their creativity while staying within an easily editable format. Importantly, the many other platforms that have arisen as a neighbor to PowerPoint don't do anything other than muddle the waters of the presentation field.

This way, our PowerPoint movies take on an entirely new dimension, and our clients can leverage the familiar platform. Effective design is simple - why bother with all of the superfluous programs and add-ons?


So, here's another question for Dominic: As a design agency, how do you cope up with the fact that Morph playback may not be available on many client systems?

His response: Our clients want outstanding and innovative, yet easily editable presentations. We know that our clients don’t always have the newest PowerPoint version, but we wanted to make sure that they can still take advantage of this new feature.

We made Morph accessible by offering a rendered video, along with a lifetime Update Service in case our client wants to edit their Morph presentation for a later event. The video file is compatible on a variety of platforms, without compromising the design.


Dominic Späth
Dominic Späth is the owner and founder of LEBEMAN which markets the brand INSCALE.

Known as a leading presentation specialist with over 17 years of experience in consulting clients and leading a presentation design company, his focus is mainly on innovative presentation techniques and their most effective individual design.
With skills stemming from an education in 3D design and printmaking, he is always looking for the newest technology to make presenting an interactive, memorable experience for every audience.

Thanks to INSCALE's Johanna Kneifel, who was my liaison for this feature.

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