Gil Segal is the creator of ToolsToo and a senior software consultant. Gil is always on the lookout for ways to automate manual tasks in any software he uses and has been a PowerPoint power-user since the mid-90s.
In this interview, Gil talks about the new ToolsToo v7.1 add-in for PowerPoint.
Geetesh: You just released version 7.1 of ToolsToo, your PowerPoint add-in that adds productivity and saves time. Can you tell us about the new and improved features in this release?
Gil: The new features in ToolsToo 7.1 focus on two areas: spacing of shapes and joining/splitting text.
Shape spacing functionality has been oft-requested and long-awaited. It took a lot of trial and error to get the desired functionality in such a way that it fit in with the rest of ToolsToo and also didn’t require many new Ribbon buttons. The final implementation resulted in four horizontal spacing modes and four vertical spacing modes to specify how to measure the spacing between the selected shapes.
In the default mode, non-overlapping, it does not matter where the reference shape and the next selected shape are – relative to each other – as long as they do not overlap. ToolsToo figures out where the space between the shapes is, measures it, and applies the same spacing to the rest of the selected shapes. Simply choose the reference shape mode, select the shapes in the desired order, and click Make Same Horizontal Spacing or Make Same Vertical. In addition, you can pick up the spacing and apply it later, in any direction.
Text joining/splitting enables you to take all the text in one shape and split each paragraph to its own shape or take all the text in multiple shapes and combine it in the first shape.
Some ToolsToo users are looking for even more automation and productivity. To help them, the ToolsToo 7.1 User Guide includes a new section on how to automate ToolsToo further by using a simple macro to combine any number of ToolsToo functions. The macro can then be added to the Quick Access Toolbar for single-click access from anywhere.
Geetesh: People who use ToolsToo save so much time. Can you share some stories or thoughts from your clients about how they benefit from using ToolsToo?
Gil: ToolsToo is all about productivity. As a heavy PowerPoint user myself, I seek to automate anything I find myself doing over and over again and also things that cannot be done easily or precisely manually.
Troy Chollar, of TLC Creative, says in his blog “There are a lot of tools in this add-in. ToolsToo has become my highest used add-in when designing presentations.” Another customer recently called ToolsToo the most crucial tool in his workflow and a necessary tool for anyone who does PowerPoint production work.
Many customers report using ToolsToo daily and tell me that once you use ToolsToo, there’s no going back to PowerPoint’s built-in tools.
Customers have their favorite tools, particularly those that fill in holes in PowerPoint. For example, Troy writes “ToolsToo is worth the price just for the Make Same Rounded Corner tool!” The Add to Group tool is another favorite.
Many of the tools in ToolsToo were inspired by customer requests, so send in your ideas!