Differences in PowerPoint Usage in Microsoft Teams and Zoom: Conversation with Dave Paradi

Differences in PowerPoint Usage in Microsoft Teams and Zoom: Conversation with Dave Paradi

Created: Wednesday, June 23, 2021 posted by at 9:30 am

Updated: at

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Dave Paradi

Dave Paradi
Dave Paradi has authored ten books on effective PowerPoint presentations and his ideas have appeared in publications around the world. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional (MVP) Award for his contributions to the PowerPoint, Excel, and Teams communities. His articles and videos on virtual presenting have been viewed over 1.1 million times and liked over 10,000 times on YouTube. He has delivered more than 450 customized training sessions around the world in the last 22 years.

In this conversation, Dave discusses findings of his survey about the use of PowerPoint with Microsoft Teams and Zoom.

Geetesh: Dave, please tell us more about the survey you conducted about the use of PowerPoint with Microsoft Teams and Zoom? What was the motive behind this survey?

Dave: Last year when the use of Teams and Zoom dramatically increased due to many people working from home, I started to see different questions being asked about each platform. I decided to see how PowerPoint was being used on each platform. I wanted to know if there were any differences.

I have one page on my website that explains different ways to share PowerPoint slides in Teams and another page for the different ways of presenting PowerPoint slides in Zoom. Visitors come to each of those pages because they use PowerPoint on that platform. I set up a simple poll on each of those pages asking visitors what they used PowerPoint for the most on that platform. Over time I received more than 1,100 responses for each platform.

I summarized the results in this graph.

Usage of Teams and Zoom for PowerPoint

Usage of Teams and Zoom for PowerPoint

Geetesh: Dave, can you share some highlights of the survey findings, and how they differed in Microsoft Teams and Zoom? Also, what was one finding that presenters should pay attention to?

Dave: There are definitely differences between how PowerPoint is used on the two platforms as you can see in the graph above. I think the differences are related to how easy it is to access each platform in the different settings.

Organizations who already have Microsoft 365, like businesses and school districts, drove more usage of PowerPoint in Teams for business meetings and teaching in those levels of school. This makes sense because the organization is already paying for the platform and can mandate its usage amongst staff.

For those who have more choice of the platform, like post-secondary education and professional development, I saw more usage of PowerPoint in Zoom. The instructors at these levels are not bound as much by organizational rules and chose the platform that was easiest to get set up and running. Last year Zoom was the only one of the two platforms to offer breakout rooms, which also drove these instructors to Zoom because that feature would be more used at these levels of education.

In the Other setting category, Zoom was more popular than Teams. This category would include community groups, faith groups, and artistic groups. Zoom is much easier to get started and was easier at the time to start with a free account, so these groups, who have limited budgets, would naturally gravitate towards Zoom.

I think the key finding for presenters is that both major platforms are used in all settings. There is no setting where one platform is clearly dominant. For presenters who use one platform more than the other, I encourage you to stay familiar with both platforms. Both Microsoft and Zoom have been adding new features almost every month to their platforms and if you haven’t used one of them in a while, you may be surprised at what it now offers.

The views and opinions expressed in this blog post or content are those of the authors or the interviewees and do not necessarily reflect the official policy or position of any other agency, organization, employer, or company.

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