PowerPoint and Presenting Stuff

Edit Chart Data in PowerPoint 2016 for Windows

When you insert a new chart in PowerPoint, you might notice that an instance of the Excel sheet containing some dummy data for your chart pops up within PowerPoint. You then change the data within that instance of the Excel sheet to auto-update the chart on your slide. However, this Excel instance that stores your data has no separate existence. There’s no separate Excel sheet that contains your data. In fact, this Excel sheet is stored within your PowerPoint presentation itself.

Learn how to edit chart data in PowerPoint 2016 for Windows.

Filed Under: PowerPoint 2016
Tagged as: Charting, Microsoft Windows, Office 2016, PowerPoint 2016, Tutorials

Manage Guides in PowerPoint with G-Tools: Conversation with Jamie Garroch

Jamie Garroch, CEO of YOUpresent (formerly GMARK) founded the company to provide presentation professionals with presentation software, content and training. Jamie uses a range of presentation and e-learning tools on PC and Mac from PowerPoint to Keynote, Adobe CS and iSpring for presentations and Articulate Storyline for e-learning. He also uses PowerPoint as a programming environment to create authoring automation for his company’s productivity needs, custom add-ins for clients and off-the-shelf products for presentation designers.

In this conversation, Jamie discusses the new Guides Manager option within his G-Tools add-in for PowerPoint.

Geetesh: What problems do you see working with PowerPoint guides in presentations and templates?

Jamie: Guides are a really useful addition to PowerPoint that help presentation authors align their content perfectly, an attribute of slide design that sets great presentations apart from the rest. Quite often, guides are part of the setup of an organization’s template but all too often we see guides in templates placed on slides. This is not the best place for them because it’s easy for users to accidentally move them, rendering them useless. And what’s more, Ctrl+Z/Undo doesn’t revert these accidental movements. So guides on slides should only really be used by users who place them there temporarily when building their slide content. Guides for templates should reside on the Slide Master (applied to all layouts) or to specific layouts, depending on their intended use.

The second challenge is that it’s often difficult, and in some cases, impossible to manually place a guide exactly where you want it. Even when you use the Alt key for precise control. That can lead to tiny white gaps between shapes that you are trying to align because the guide isn’t quite where you thought you’d placed it.

Geetesh: How does the new Guides Manager in G-Tools help overcome these problems?

Jamie: This new feature in G-Tools is a productivity solution to help template designers and users alike manage the addition, deletion and copying/moving of guides more effectively. It provides an easy way to add guides to all slides in a deck (applied across multiple masters) where users can move them in the normal view, or to a single master which protects them from accidental movement, or to individual layouts – without changing from the normal view.

Each of these three placement locations uses a different default color with grey used for slides, red for masters, and orange for layouts. G-Tools allows you to add guides using the default colors or any you choose. With a shape selected on a slide (or master or layout), you can use the Guides Manager to precisely add new guides to the top, right, bottom or left edge of any shape. The Guides Manager also includes tools to easily create a series of any number of equally spaced guides, either horizontally or vertically, at a specific position defined in inches/cm/points, precise control of the deletion of guides from their various placement locations and to even copy them from one location to another e.g. from slide to master.

The Guides Manager is available as a free upgraded for all existing G-Tools customers. Others can download a free trial of G-Tools, which has over 50 useful tools.

The views and opinions expressed in this blog post or content are those of the authors or the interviewees and do not necessarily reflect the official policy or position of any other agency, organization, employer, or company.

Filed Under: Add-ins
Tagged as: Add-in, Interviews, Jamie Garroch, PowerPoint

Inserting Charts in PowerPoint 2016 for Windows

When you need to describe the relation between two or more sets of values in your presentation, charts are probably your best option. First of all, you should decide upon the chart type you require based on the data you are going to present. Then, follow these steps to insert a chart on your slide in PowerPoint 2016.

Learn how to insert charts in PowerPoint 2016 for Windows.

Filed Under: PowerPoint 2016
Tagged as: Charting, Microsoft Windows, Office 2016, PowerPoint 2016, Tutorials

PowerPoint and Presenting News: May 23, 2017

We begin by exploring Research Tools in PowerPoint 2016 for Windows. We then also look at using the Thesaurus so that you can get access to better and different words. PowerPoint 2013 users can peep deep within PowerPoint’s options to look at the Trust Center. And for PowerPoint 2011 for Mac users, we teach you how you can locate the program! This is immensely useful if you do not know if PowerPoint is indeed installed or if you have multiple versions available. Finally, do not miss the press releases and templates of this week.

Stay informed about updated tutorials and happenings on Indezine.

Filed Under: Ezine
Tagged as: Ezine, Indezine, News, PowerPoint

Trust Center Settings in PowerPoint 2013 for Windows

We already looked at the Trust Center in a previous tutorial. But who knew that there so many settings available within the Trust Center? In this tutorial, we will explore these settings within PowerPoint 2013.

Learn about Trust Center Settings in PowerPoint 2013 for Windows.

Filed Under: PowerPoint 2013
Tagged as: Microsoft Windows, Office 2013, Options, PowerPoint 2013, Tutorials