PowerPoint and Presenting Stuff

How Not To Freak When You Speak

By Sandra Schrift

Do you feel at ease when you are speaking with your friends or your colleagues but freak when you have to present to a group of strangers in a small or large audience?

Would you like to feel comfortable the next time you are asked to do some public speaking? If the answer is yes, then let’s get started.

Image: Jump Story

I suggest three key things to remember:

• Know your audience,
• Know your content… well, and
• Get over yourself! (remember you are speaking to a group because you have information they need to hear) So be there for them – it is not about you.

To be a polished platform speaker practice the following:

Meet and greet

Get to your presentation early and “work” the room. Shake hands, introduce yourself and learn others’ names. Then when you begin your speech, some faces will be familiar to you and you to them.

Before you begin your presentation, breathe

Like opera singers, good speakers learn to breathe from their diaphragms and practice this daily. Proper breathing calms us down.

Your opening is crucial

Audiences have short attention spans, so you need to get their attention in the first 30 seconds and sustain it. Some good techniques for attention getting are:

1. Ask a rhetorical question.
2. Make a startling statement.
3. Use a quotation or quote from the media.
4. Tell a personal story.
5. Share a funny story.
6. Show a short video clip that leads into your presentation.

Don’t ever begin by saying “thank you” to your introducer, or telling your audience how nervous you are, or telling them a joke.

You have their attention and now you need to sustain it. The following are some ways you can persuade your listeners on your ideas.

• Up front, you tell them what you will be telling them. This needs to be their agenda and what is important for them to know.
• Your 3-4 points need to refer to the audience’s issues. Support your points with some stories. Most people are visual learners, so your stories will help them delineate their thoughts visually. As they listen to you, they will be a step away from their own story. Stories create connection.
• Your listeners will respond to your recommendations if you explain how your solution will solve their challenges/problems. The story is a good place to support your recommendation(s) with evidence.
• Your ending or closing needs to include a summary of what you just told them and a call to action. For example, you may say, “What is one nugget you can use immediately?” or “What is one thing you can do differently in the next 7 days?”

Enthusiasm and passion are contagious – so use it generously to persuade your audience to buy your product, use your service, or make some change. People have short memories, so repeat your key points several times. Use short, simple words. Give them the facts. Don’t bore them with too much detail. Keep your presentation short. (Obama’s inaugural speech was 18 minutes and 20 seconds long)

Provide some interactive exercises. This keeps the audience involved and “owning” some of the material you present. You can have people turn to their partner and act on an action you present to them. If there is time, divide in small groups to work on an action. Make time for some feedback from the group.

Use a conversational style with your audience. Use the word “you” as often as possible. For example:

• What would you do?
• If you could create a perfect life, what would it look like?
• How do you feel right now?

Now, are you ready to present with power and pizzazz?

  This is a guest blog post by Sandra Schrift, president/owner of CoachSchrift and Associates, a San Diego based consulting, training and coaching firm. Since 1996, Sandra has been coaching speakers who want to become highly paid professional speakers as well as executives and business professionals who want to develop persuasive presentations. In this post, Sandra provides tips to retain your composure while speaking in front of an audience.

The views and opinions expressed in this blog post or content are those of the authors or the interviewees and do not necessarily reflect the official policy or position of any other agency, organization, employer, or company.

Filed Under: Guest Posts
Tagged as: Delivery, Guest Post, Opinion, PowerPoint, Sandra Schrift

Learn PowerPoint 2010 for Windows: No Fill for Shapes in PowerPoint

After learning how to add different fills for shapes in PowerPoint 2010, now its time to learn how to remove any fill from shape so that your shape only has an outline without a fill. Whenever you insert a new shape into a PowerPoint slide, it is filled with a solid color by default (or fill may be different depending on the Theme applied to your presentation). Most of the time, you may leave that unaltered, but it’s easy to remove any fill.

Learn how to remove fill from a shape in PowerPoint 2010 for Windows.

Filed Under: PowerPoint 2010
Tagged as: Fills, PowerPoint 2010, Shapes, Tutorials

Symbol Slides: Icons (PowerPoint Clip Art) – Blue and Orange

Symbols for PowerPoint are ready to use clip-art style icons that you can use within your presentation slides. All icons can be recolored using PowerPoint’s native options for fills, lines, and effects. These symbols are contained within a sample presentation you can download. Just copy the icon you like and paste into another PowerPoint slide, or even a Word document or Excel worksheet. Choose symbol icons from themes such as business, travel, music, etc. All these symbol icons are vector shapes, so you can easily edit them within your Microsoft Office program.

Download, view, and use the symbols in this presentation.

Filed Under: Presentation Bank
Tagged as: Clip Media, PowerPoint, Presentation Samples

PowerPoint on iPad

A client asked us recently “can I use the PowerPoint content you’ve developed for us on an iPad?” The answer we gave was “what a great question, can we get back to you”! We like our gadgets at ActivePresentation so this gave us a great opportunity to learn about a new one, even if at the core it should be familiar to any designer due to its Apple heritage. So, we eagerly set out to test the experience of using PowerPoint presentations on the iPad.

Read this guest article by Jamie Garroch.

Filed Under: PowerPoint for iPad
Tagged as: iPad, PowerPoint

Learn PowerPoint 2010 for Windows: Add Pattern Fills to Shapes in PowerPoint

In this series on fills for shapes, I have already explored solid fills, gradient fills, picture fills, and texture fills for shapes in PowerPoint 2010. Now I show you how you can use the Pattern fill option. If you are a PowerPoint old-timer, you will remember that Microsoft removed this option in PowerPoint 2007 although it existed in PowerPoint 2003 and previous versions. With PowerPoint 2010 for Windows, they bring back this option but they have buried it in a dialog box rather than including it within the Shape Fill gallery.

Learn how to add (or change) a pattern fill to a selected shape in PowerPoint 2010 for Windows.

Filed Under: PowerPoint 2010
Tagged as: Fills, PowerPoint 2010, Shapes, Tutorials